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Admin Jobs – Project Support Officer – World Vision International

Job
Title:            
 Project Support Officer
Organisation: World
Vision International
Duty Station: 
Kampala, Uganda
Reports to: Senior
Programmes Director
About US:
World Vision Uganda is a
Christian Relief, Development and Advocacy Non-Government Organization
dedicated to working with children, families and communities to overcome
poverty and injustice. We currently work in over 41 districts in Uganda. World
Vision is committed to the protection of children and we will not employ people
whose background is not suitable for working with children. All employment is
conditioned upon the successful completion of all applicable background checks,
including criminal record checks where possible. “Our Vision for every child,
Life in all its fullness. Our prayer for every Heart, the will to make it so.”
Job Summary: The Project
Support Officer will provide support to the Senior Programmes Director in the
operational and administrative coordination of the Integrated Programmes
Division
Key Duties and Responsibilities:
Support to IPD foras:
  • Development
    of Divisional calendars and follow through its implementation,
  • Manage
    logistics for strategic workshops and meetings,
  • Manage
    documentation process of events and information,
Report dissemination:
  • Follow
    through implementation of actions from divisional meetings timely.
  • Division
    work plan development and monitoring:
  • Compile
    the division annual operating Plan,
  • Monitor
    its implementation and continuously remind technical staff of the planned
    activities.
  • Support
    Internal and external communication
  • Handling
    correspondences
  • Collate
    information and report writing
  • Ensure
    that decisions are communicated to relevant staff and stakeholders,
  • Support
    Divisional Director on communicating key assignments as well as public
    engagements and other divisions,
  • Ensure
    communication continuity in absence of Divisional Director,
  • Work
    on outgoing correspondences, , information dissemination to zones and
    projects,
  • Handle
    and respond to Director’s email when out of station.
Planning and management of
guests/visitors:
  • Develop
    and implement a plan to cultivate good organizational image and relations,
  • Update
    visitor calendars.
  • Develop
    visitors TORs and corresponding budgets,
  • Provide
    project briefs, organizational information to visitors, and advice on
    local customs, holidays and observations,
  • Manage
    processes on compliance on child protection,
  • Prepare
    and share visitor reports.
Collection of messages for
monthly communication:
  • Work
    closely with regional programmes managers and division unit heads to
    collect key messages
  • Consolidate,
    synthesize and share with Divisional Director,
  • Draft
    key messages for Divisional staff on Divisional and policy positions
Report tracking and updates:
  • Compile
    monthly, quarterly and bi-annual divisional report for review by
    Divisional Director and submission to National Director;
  • Develop
    and update inventory of audit, track progress of implementation and update
    Division Director regularly;
  • Participate
    in division budget development,
  • Provide
    updates on monthly finance performance.
Program Management and back
up:
  • Follow
    up mainly with the smaller grants at National Office and advise on the
    implementation, spending and reporting patterns;
  • Ensure
    uptake of project monitoring tools,
  • Make
    field support visits;
  • Monitor
    the DME processes, support the processes and report any lags for action;
  • Maintain
    the divisional dashboards ensuring that information is received and
    uploaded on time
Gift In Kind (GIK) Management:
  • Program
    Contact person for GIK
  • Link
    the operations team to the existing GIK,
  • Review
    concepts for request, and follow up reporting on the same.
Emergence Response Liaison:
  • Assist
    the HEA manager and the Response Manager in coordinating the needs of the
    response at the Head office.
  • Deal
    with correspondences to UNHCR and OPM,
  • Write
    letters seeking approvals, seeking meeting appointments,
  • Process
    field requests
  • Coordinate
    all teams visiting the response especially external parties;
  • Provide
    oversight support through field visits



Qualifications, Skills and Experience:
  • The
    ideal candidate for the World Vision Project Support Officer job
    opportunity should hold a Bachelor’s Degree in development studies or
    related field.
  • A
    minimum of three years of experience in administration and development
    work with an international NGO
  • Demonstrate
    willingness to learn from others, train others and work as team member
  • Ability
    to communicate precisely and clearly both in written and verbal
  • Computer
    literate with proven skills in spreadsheets and word processing
  • Good
    networking and influencing skills
  • Excellent
    track record of demonstrating high integrity, reliability and dependable
  • Ability
    to work with minimal supervision.
How to Apply:
All suitably qualified
candidates are encouraged to apply online by visiting World Vision
International’s e-recruitment jobs portal at the web link below.
Please follow instructions on
How to Create Account and Profile at World Vision’s e-recruitment portal. 
Qualified female candidates are particularly encouraged to apply.
Deadline: 2nd February 2018
For more of the latest jobs,
please visit http://www.theugandanjobline.com or find us on our facebook page https://www.facebook.com/UgandanJobline

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