The Ugandan Jobline

• Development
  of Divisional calendars and follow through its implementation,
• Manage
  logistics for strategic workshops and meetings,
• Manage
  documentation process of events and information,

• Follow
  through implementation of actions from divisional meetings timely.
• Division
  work plan development and monitoring:
• Compile
  the division annual operating Plan,
• Monitor
  its implementation and continuously remind technical staff of the planned
  activities.
• Support
  Internal and external communication
• Handling
  correspondences
• Collate
  information and report writing
• Ensure
  that decisions are communicated to relevant staff and stakeholders,
• Support
  Divisional Director on communicating key assignments as well as public
  engagements and other divisions,
• Ensure
  communication continuity in absence of Divisional Director,
• Work
  on outgoing correspondences, , information dissemination to zones and
  projects,
• Handle
  and respond to Director’s email when out of station.

• Develop
  and implement a plan to cultivate good organizational image and relations,
• Update
  visitor calendars.
• Develop
  visitors TORs and corresponding budgets,
• Provide
  project briefs, organizational information to visitors, and advice on
  local customs, holidays and observations,
• Manage
  processes on compliance on child protection,
• Prepare
  and share visitor reports.

• Work
  closely with regional programmes managers and division unit heads to
  collect key messages
• Consolidate,
  synthesize and share with Divisional Director,
• Draft
  key messages for Divisional staff on Divisional and policy positions

• Compile
  monthly, quarterly and bi-annual divisional report for review by
  Divisional Director and submission to National Director;
• Develop
  and update inventory of audit, track progress of implementation and update
  Division Director regularly;
• Participate
  in division budget development,
• Provide
  updates on monthly finance performance.

• Follow
  up mainly with the smaller grants at National Office and advise on the
  implementation, spending and reporting patterns;
• Ensure
  uptake of project monitoring tools,
• Make
  field support visits;
• Monitor
  the DME processes, support the processes and report any lags for action;
• Maintain
  the divisional dashboards ensuring that information is received and
  uploaded on time

• Program
  Contact person for GIK
• Link
  the operations team to the existing GIK,
• Review
  concepts for request, and follow up reporting on the same.

• Assist
  the HEA manager and the Response Manager in coordinating the needs of the
  response at the Head office.
• Deal
  with correspondences to UNHCR and OPM,
• Write
  letters seeking approvals, seeking meeting appointments,
• Process
  field requests
• Coordinate
  all teams visiting the response especially external parties;
• Provide
  oversight support through field visits

• The
  ideal candidate for the World Vision Project Support Officer job
  opportunity should hold a Bachelor’s Degree in development studies or
  related field.
• A
  minimum of three years of experience in administration and development
  work with an international NGO
• Demonstrate
  willingness to learn from others, train others and work as team member
• Ability
  to communicate precisely and clearly both in written and verbal
• Computer
  literate with proven skills in spreadsheets and word processing
• Good
  networking and influencing skills
• Excellent
  track record of demonstrating high integrity, reliability and dependable
• Ability
  to work with minimal supervision.

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