The Ugandan Jobline

• Assist
  the Finance and Administration Manager (FAM) in effectively managing
  all aspects of the finances of the Country Office. This includes, budget
  preparation, reforecast, projection and monitoring.
• Support
  the Finance and Administration Manager (FAM) and Program Teams in
  the preparation of budgets for new projects.
• Assist
  the Finance and Administration Manager (FAM) and Program/Project
  Managers in grant management including monthly and quarterly preparation
  of projections/forecast, monitoring of expenditure against budget, and
  provide adequate and timely advice and support.
• Be
  the reference point and respond to financial management and control
  enquiries and support needs from program and operation teams in the
  country office and field offices.
• Ensure
  adherence to War Child Canada financial management and control
  policies, rules and procedures.
• Assist
  the Finance and Administration Manager (FAM) in liaising with War
  Child Canada Head Quarters as well as with other WCC Country Offices over
  financial matters, including inputs for and financial management of
  multi-country programs.

• Responsible
  for handling and managing the country office cash box, ensuring
  that the cash box is safely stored and contains the set minimum amount of
  cash at all times in case of emergency.
• Proper
  and timely preparation and control of all supporting documents for
  payments, and preparation of all types of payment vouchers for effective
  and timely execution of payments in accordance with the War Child Canada
  financial management and control policies, systems, rules and procedures.
• Be
  responsible to ensure that all payments/transactions are correctly
  authorized, the details entered on the relevant forms, and that
  signatures/receipts are obtained each time money changes hands.
• Maintenance
  of the internal expenditure control system which ensures that
  vouchers processed are matched and completed, transactions are correctly
  recorded and travel claims and other entitlements are duly processed.
• Prepare
  monthly general ledger accounts reconciliations.
• Take
  timely corrective actions on un-posted vouchers, including the vouchers
  with budget check errors, match exceptions, unapproved vouchers.
• Treasury
  management and cash flow planning. Timely review of cash position
  for local accounts and budgets to ensure availability of funds on hand for
  disbursements.
• Conduct
  physical cash counts with the Finance and Administration Manager
  (FAM) against book balance at the end of every week and during month end
  financial reporting, and to account for any discrepancies.
• Working
  closely with field offices, follow-up and ensure that financial reports
  and documents are submitted to the country office finance department in a
  timely manner, review and ensure that all documentations are properly
  completed and submitted, and take necessary corrective action.
• Prepare
  staff payroll for review, approval and authorization by the Finance
  Administration Manager (FAM), Human Resources (HR) Manager, and the
  Country Director (CD), and ensure timely disbursement of salaries to
  staff.
• Follow-up
  and ensure that all legal statutory payments, such as income tax,
  etc. are prepared and paid to the relevant government authorities on
  timely basis and that any documentation and reporting requirements are
  fully adhered to and maintained up-to-date at all times.
• Responsible
  for the management of all working, travel, salary and other
  advances to staff, including proper documentation and authorization as
  well as closely monitoring and ensuring that they are all settled within
  the stipulated time.
• Work
  in close consultation with the Finance and Administration Manager (FAM)
  undertake regular field office financial management and control
  spot-checks and audits, and take necessary corrective actions to ensure
  that War Child Canada financial management and control systems, policies,
  roles and regulations are fully implemented and adhered to.

• Close
  month end accounts and assist the Finance and Administration Manager
  (FAM) in the preparation of accurate and high quality monthly financial
  reports.
• Support
  the program teams and the Finance and Administration Manager (FAM) in the
  preparation and timely submission of high quality donor financial reports.

• Undertake
  other appropriate level duties as defined by the Finance and
  Administration Manager (FAM) and the Country Director (CD) from time to
  time.
• Deputize
  for the Finance and Administration Manager (FAM) as required.

• The ideal candidate for the War Child
  Canada Finance Officer employment opportunity should hold a Bachelor’s Degree in Accounting or
  other relevant financial management field.
• Three
  years of work experience in a similar position.
• Experience
  and knowledge of technical accounting with financial planning,
  book-keeping practice and principles, internal controls, general ledger,
  cash management and reconciliations, payroll processing and taxation.
• Previous
  experience of financial reporting, including donor reporting, measurement
  and analysis.
• Advanced
  knowledge and experience in the usage of computer spreadsheet, database
  and accounting software packages (MS Word, Excel, Quickbooks, etc.) and
  handling of web based management systems.
• Proven
  ability and experience of identifying and analyzing financial risks
  and taking proactive actions.
• Proven
  ability to think strategically, prioritize, and meet deadlines in a complex
  and challenging environment;
• Ability
  to work well with diverse teams from all backgrounds and levels.
• Excellent
  interpersonal, communication and facilitation skills.
• Excellent
  English (verbal and written) with the ability to produce high quality reports
  and communications.
• Ability
  to problem solve and work with minimal supervision.
• Willingness
  and ability to travel outside Kampala.
• Affinity
  with War Child Canada’s mandate.
• Politically
  and culturally sensitive with qualities of patience, tact and diplomacy.
• Creative,
  energetic, adaptable and flexible.
• Stress-resilient
  to be able to cope with deadlines and complex problems.

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