2 Finance Officer Job Opportunities – War Child Canada (WCC)

Organization: War Child Canada (WCC)
Reports to: Finance and Administration Manager (FAM)
Duty Station: Kampala and Lamwo, Uganda
About US:
War Child Canada is an internationally recognized charity organization
registered in Toronto, Canada that works with war-affected communities to help
children reclaim their childhood through access to education, opportunity and
justice. War Child Canada takes an active role in raising public awareness
around the impact of war on communities and the shared responsibility to act.
When war itself ends, the consequences endure. A lack of employment
opportunities, the absence of effective economic or social structures, an
under-educated population and a culture of impunity around rights violations
combine to create conditions that make a return to conflict all too possible.
But by making a long-term investment to create an environment in which
childhood can thrive, the cycle of violence can be broken.
Job Summary: The Finance
Officer (FO) is responsible for effective execution of War Child Canada’s
financial management and control systems, services and processes in Uganda. The
Finance Officer works in close collaboration with and provides adequate and
timely financial management and control support to War Child Canada program and
operational teams in the country office in Kampala and field offices. She/he
promotes a client-oriented approach consistent with War Child Canada’s
policies, rules and regulations, including financial management and control.
Key Duties and Responsibilities:
Financial Management Support:
  • Assist
    the Finance and Administration Manager (FAM) in effectively managing
    all aspects of the finances of the Country Office. This includes, budget
    preparation, reforecast, projection and monitoring.
  • Support
    the Finance and Administration Manager (FAM) and Program Teams in
    the preparation of budgets for new projects.
  • Assist
    the Finance and Administration Manager (FAM) and Program/Project
    Managers in grant management including monthly and quarterly preparation
    of projections/forecast, monitoring of expenditure against budget, and
    provide adequate and timely advice and support.
  • Be
    the reference point and respond to financial management and control
    enquiries and support needs from program and operation teams in the
    country office and field offices.
  • Ensure
    adherence to War Child Canada financial management and control
    policies, rules and procedures.
  • Assist
    the Finance and Administration Manager (FAM) in liaising with War
    Child Canada Head Quarters as well as with other WCC Country Offices over
    financial matters, including inputs for and financial management of
    multi-country programs.
Financial Operations:
  • Responsible
    for handling and managing the country office cash box, ensuring
    that the cash box is safely stored and contains the set minimum amount of
    cash at all times in case of emergency.
  • Proper
    and timely preparation and control of all supporting documents for
    payments, and preparation of all types of payment vouchers for effective
    and timely execution of payments in accordance with the War Child Canada
    financial management and control policies, systems, rules and procedures.
  • Be
    responsible to ensure that all payments/transactions are correctly
    authorized, the details entered on the relevant forms, and that
    signatures/receipts are obtained each time money changes hands.
  • Maintenance
    of the internal expenditure control system which ensures that
    vouchers processed are matched and completed, transactions are correctly
    recorded and travel claims and other entitlements are duly processed.
  • Prepare
    monthly general ledger accounts reconciliations.
  • Take
    timely corrective actions on un-posted vouchers, including the vouchers
    with budget check errors, match exceptions, unapproved vouchers.
  • Treasury
    management and cash flow planning. Timely review of cash position
    for local accounts and budgets to ensure availability of funds on hand for
    disbursements.
  • Conduct
    physical cash counts with the Finance and Administration Manager
    (FAM) against book balance at the end of every week and during month end
    financial reporting, and to account for any discrepancies.
  • Working
    closely with field offices, follow-up and ensure that financial reports
    and documents are submitted to the country office finance department in a
    timely manner, review and ensure that all documentations are properly
    completed and submitted, and take necessary corrective action.
  • Prepare
    staff payroll for review, approval and authorization by the Finance
    Administration Manager (FAM), Human Resources (HR) Manager, and the
    Country Director (CD), and ensure timely disbursement of salaries to
    staff.
  • Follow-up
    and ensure that all legal statutory payments, such as income tax,
    etc. are prepared and paid to the relevant government authorities on
    timely basis and that any documentation and reporting requirements are
    fully adhered to and maintained up-to-date at all times.
  • Responsible
    for the management of all working, travel, salary and other
    advances to staff, including proper documentation and authorization as
    well as closely monitoring and ensuring that they are all settled within
    the stipulated time.
  • Work
    in close consultation with the Finance and Administration Manager (FAM)
    undertake regular field office financial management and control
    spot-checks and audits, and take necessary corrective actions to ensure
    that War Child Canada financial management and control systems, policies,
    roles and regulations are fully implemented and adhered to.
Financial Reporting:
  • Close
    month end accounts and assist the Finance and Administration Manager
    (FAM) in the preparation of accurate and high quality monthly financial
    reports.
  • Support
    the program teams and the Finance and Administration Manager (FAM) in the
    preparation and timely submission of high quality donor financial reports.
Other Duties:
  • Undertake
    other appropriate level duties as defined by the Finance and
    Administration Manager (FAM) and the Country Director (CD) from time to
    time.
  • Deputize
    for the Finance and Administration Manager (FAM) as required.



Qualifications, Skills and Experience:
  • The ideal candidate for the War Child
    Canada Finance Officer employment opportunity should hold a Bachelor’s Degree in Accounting or
    other relevant financial management field.
  • Three
    years of work experience in a similar position.
  • Experience
    and knowledge of technical accounting with financial planning,
    book-keeping practice and principles, internal controls, general ledger,
    cash management and reconciliations, payroll processing and taxation.
  • Previous
    experience of financial reporting, including donor reporting, measurement
    and analysis.
  • Advanced
    knowledge and experience in the usage of computer spreadsheet, database
    and accounting software packages (MS Word, Excel, Quickbooks, etc.) and
    handling of web based management systems.
  • Proven
    ability and experience of identifying and analyzing financial risks
    and taking proactive actions.
  • Proven
    ability to think strategically, prioritize, and meet deadlines in a complex
    and challenging environment;
  • Ability
    to work well with diverse teams from all backgrounds and levels.
  • Excellent
    interpersonal, communication and facilitation skills.
  • Excellent
    English (verbal and written) with the ability to produce high quality reports
    and communications.
  • Ability
    to problem solve and work with minimal supervision.
  • Willingness
    and ability to travel outside Kampala.
  • Affinity
    with War Child Canada’s mandate.
  • Politically
    and culturally sensitive with qualities of patience, tact and diplomacy.
  • Creative,
    energetic, adaptable and flexible.
  • Stress-resilient
    to be able to cope with deadlines and complex problems.
How to Apply:
All suitably qualified and interested candidates should submit hard
copies of their curriculum vitae and an accompanying cover letter in a sealed
envelope to:
Human Resources Manager,
War Child Canada (WCC),
Block 244, Plot 1006, Muyenga. Kampala. Uganda
NB: Please ensure your application envelop has the subject
heading of “Application for Finance Officer, WCC Uganda”
Deadline: 24th January 2018 by 5:00pm
For more of the latest jobs, please visit http://www.theugandanjobline.com or
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