2 Entry Level Cashier Job Opportunities – Action Against Hunger (ACF)

Job Title:        Cashier (2 Job Opportunities)
Organisation: Action Against
Hunger (ACF)
Duty Station: Uganda
About US:
Action Against Hunger (ACF) is an International Humanitarian NGO which
has been in existence for over thirty years. ACF has been implementing Food
Security and Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in
the Lango, Acholi, West Nile and Karamoja regions of Northern Uganda.
Key Duties and Responsibilities:
Cash and Bank Management
  • Responsible for finance at field level by
    ensuring the respect of Action Against Hunger procedures related to Cash
    and Bank transactions.
  • To
    make Cash payments and advances, ONLY if the payment / request/Purchase
    Order has been duly approved by the Field Co / Deputy Field Co.
  • Ensuring
    each transaction is justified by an appropriate invoice/receipt, and to
    ensure the quality of receipts (name, patent number, stamp, description,
    date, amount etc).
  • Instantly
    record transactions in the manual book and excel books to ensure
    the book balance at the end of the day matches with the actual balance.
  • Responsible
    for making follow-ups on advances by making sure advances are cleared
    within 48 hours and no advances are outstanding at the end of the month
    and when staff goes on Leave.
  • Conduct
    weekly cash counts with Base Admin and monthly Cash Counts with Base Admin
    and Field Co/Deputy Field Co.
  • Post
    Cash transaction into Excel / Saga and ensure that the monthly databases
    are submitted to the Capital (Asst. Fin Co) by the 5th of the next
    month.
  • Ensure
    the cancelled cheques are properly crossed and staple with the cheque
    book.
  • Preparation
    of bank letters, transfers for the bank.
  • Conduct
    monthly Bank Reconciliation with Base Admin and with Field Co/Deputy Field
    Co.
  • Post
    Bank transaction into Excel / Saga and ensure that the monthly databases
    are submitted to the Capital (Asst. Fin Co) by the 5th of the next month.
Review field monthly accountancy, verify physical presence and review
the quality of field accountancy documents:
  • Ensure
    all the documents are properly signed by the signatories and are completed
    with the required documents (PR, SPO/Contract, Invoice, Payment
    Voucher.etc.)
  • Report
    any missing documents and dubious documents to the Base Admin.
  • Ensure
    the Original hard copies finance documents reach the capital by 15th Of
    Every month.
  • File
    hard copies of documents according the voucher Number system from excel.
  • Ensure
    to have Good documentation practice.
Cash Payments:
  • Ensure
    all the payments are done on timely basis.
  • Conduct
    proper follow up with the Logistics and program team for any payment
    delays.
  • Check
    and rec-confirm all documents before making any payments.
  • Inform
    Logistics and Program as soon as the payment is ready.
  • Physically
    going to the field areas to do the payments to suppliers, Beneficiaries.
    etc. as per the requirement.
Accountancy:
  • Responsible
    for the Field Cash books.
  • Ensure
    all the expenses are booked properly in the excel book.
  • Ensure
    all the transaction have a correct budget line (as per the PR), accounting
    code, project code and donor code.
  • Ensure
    to do the proper splitting of the entries according to the budge lines and
    accounting codes.
  • Ensure
    all the documents are physically check before doing the monthly closure.
  • If
    there is any discrepancy in the Cash inform immediately the Base Admin,
    Field Co/ Deputy Field Co.
Retrieve Accountancy documents:
  • Ensure
    that all finance files are clearly labelled at the field level
  • Retrieve
    any documents when required.
  • Always
    do the photocopies/Scanning (according to the standard) of the monthly
    hard documentations before sending it to the Capital.
  • Maintain
    and IN/OUT document register.
  • Responsible
    for making follow-ups on documents taken out of the files.
Support the Finance department
  • Sit
    in for the Base Admin while out of office.
  • Should
    be flexible to do any other tasks that may be assigned.



Qualifications, Skills and
Experience:
  • The ideal candidate for the Action Against
    Hunger (ACF) Cashier job opportunity should hold a Bachelor’s degree in Finance/ Accounting or Business
    Administration from a recognised institution.
  • Two
    years of previous experience in an NGO, preferably in finance and
    administration.
  • Substantial
    knowledge of SAGA accounting software
  • Excellent
    knowledge and use of Excel is a MUST
  • Excellent
    management skills, knowledge of key internal controls among others
  • Ability
    to speak the native language in the stipulated location is an added advantage
How to Apply:
All suitably qualified and interested candidates should send their
handwritten applications which should include ONLY a cover letter, CV (not more
than 4 pages) with at least three referees and a daytime telephone contract.
For email applications please note that attached documents should not be larger
than 2MBs. All documents should be zipped in one folder. Any email larger than
2MBs will not be considered. Please send your email application to:
recruitment.ug@acf-international.org mentioning “Cashiers –Yumbe/Imvepi” in the
subject line.
Deadline: 19th
January 2018 by 5:00 PM
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