UN Supply Associate Career Opportunities – United Nations High Commissioner for Refugees (UNHCR)

Job Title:       Supply Associate
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
Position No.: 10007620
Vacancy Notice: 032/2017
Reports to: Supply Officer  
Duty Station: Kampala, Uganda
Post Grade: GL6
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international
protection to refugees; seek permanent solutions for the problems of refugees
and safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Supply
Associate manages and supports all activities pertaining to the supply chain
function including planning, sourcing, transport shipping, customs clearance
and warehousing management in the operation. The incumbent is supervised by a
Senior Officer who defines general work objectives and provides necessary
advice and guidance. The incumbent may supervise some staff in the office. The
incumbent maintains regular contact on a working level on routine issues with
other UNHCR offices, UN agencies, NGOs, government partners and commercial
contractors in the area to facilitate the operation. The incumbent directly
supervises general service staff in the office, and reports to the
(Associate/Assistant) Supply Officer. The duty of the Supply Associate is to
support and monitor the management of material resources within the
geographical area covered by the office while exercising efficiency in the use
of those resources.
Key Duties and Responsibilities:
The jobholder will prepare plans for delivery of
relief items according to operational needs.
Apply UNHCRs procurement strategy when planning for
purchase of important commodities and services.
Operational Support:
Ensure timely customs clearance of consignments.
Manage storage of goods according to “best
practices” and UNHCR rules and regulations; maintain an efficient system
for the release, distribution and redeployment of goods.
Coordinate transportation and distribution of
relief items.
The incumbent will also coordinate activities of
implementing partners and/or contractors performing supply related activities,
and ensure that they understand and adhere to relevant UNHCR rules and
Maintain accurate and comprehensive records on
logistical activities and provide timely reports and updates both periodically
and on request.
Infrastructure Support:
Evaluate purchase requisitions to ensure that specifications,
delivery dates and all other requirements are in order.
The Supply Associate will draft and dispatch
quotation requests and/or tenders, and assist in the evaluation of offers and
draft bid-tabulations, prepare proposals for award of contracts to the
Committee on Contracts.
Prepare Purchase Orders and send confirmations,
requests for inspection and other correspondence, and monitor the
manufacture/transport of ordered goods to ensure timely delivery.
Provide guidance and advice on UNHCR procurement
policies and procedures to support and assist requesting sections.
Implement effective asset and fleet management
that regularly monitors the asset/fleet pool, saves cost and safeguards the
investment of the organisation including receipt, inspection, registration
& marking of new Property, Plant and Equipment (PPE), organisation of the
physical verification of PPE, ensure that PPE agreements are properly issued
and signed, and preparation of disposal forms and cases for the Asset
Management Board, and organise the disposal of PPE according to Asset
Management Board decisions.
Provide asset management reports, customised
reports, and gathers information on all assets and provides in-depth reports
periodically and when requested. Business Support: – Monitor the quality and
accuracy of supply chain related data in relevant business systems. Compile and
analyse statistical information, identify trends and developments in supply
chain related matters that will assist in decision making.
Disseminate and promote UNHCR’s global policies,
standards and guidance on supply chain management.
Perform any other responsibility deemed
necessary or as delegated by the Supervisor in order to meet the level of
service required by the organisation.
Key Performance Indicators:
UNHCR delivers timely and quality goods and
services to persons of concern in compliance with supply chain rules and
Local liaison with partners effectively supports
supply activities.

Qualifications, Skills and
The ideal candidate for the United Nations UNHCR
Supply Associate job opportunity should have completed Secondary School
Education with post-secondary training/certificate in Trade, Business
Administration, Economics, Marketing or a related field;
At least six years of previous relevant professional
job experience;
Completion of UNHCR learning programmes or
specific training relevant to functions of the position such as the Supply
Chain Learning Programme (SCLP) is desired
Other UN procurement and logistics training –
such as IAPSO and UNPD;
Extensive knowledge and working experience of
PeopleSoft/MSRP Supply Chain applications.
Fluency in English and working knowledge of
another relevant UN language;
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 18th December 2017
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