Job Title: Secretary
Organisation: United Nations
High Commissioner for Refugees (UNHCR)
High Commissioner for Refugees (UNHCR)
Position No.: 10013982
Vacancy Notice: 032/2017
Reports to: Head of Office
Duty Station: Mbarara, Uganda
Post Grade: GL4
About UNHCR:
The Office of the United Nations High Commissioner for Refugees was
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international protection
to refugees; seek permanent solutions for the problems of refugees and
safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
established on December 14, 1950 by the United Nations General Assembly.
UNHCR’s mandate under the Statute of the Office of the United Nations High
Commissioner for Refugees is to lead and co-ordinate action for international protection
to refugees; seek permanent solutions for the problems of refugees and
safeguard refugee rights and well-being. UNHCR has an additional mandate
concerning issues of statelessness, as it is given a designated role under
Article 11 of the 1961 Convention on the Reduction of Statelessness.
Job Summary: The Secretary
will provide secretarial and administrative support to the UNHCR Unit as a
whole. The incumbent will receive regular guidance from his/her supervisor. As
per specific instructions, the incumbent will require liaising with other
internal or external entities, to ensure effective delivery of services and
achievement of objectives. The assignments are mostly standard tasks including
limited interpretation of subject matter and information exchange between staff
in the office, at the duty station and external officials of other institutions
to ensure mutual understanding.
will provide secretarial and administrative support to the UNHCR Unit as a
whole. The incumbent will receive regular guidance from his/her supervisor. As
per specific instructions, the incumbent will require liaising with other
internal or external entities, to ensure effective delivery of services and
achievement of objectives. The assignments are mostly standard tasks including
limited interpretation of subject matter and information exchange between staff
in the office, at the duty station and external officials of other institutions
to ensure mutual understanding.
Key Duties and
Responsibilities:
Responsibilities:
- The incumbent will prepare correspondence
for signature, checking enclosures and addresses, and draft correspondence
on routine matters. - Arrange appointments/meetings both
internal and external, some involving high ranking officials. - The jobholder will also receive visitors,
place and screen telephone calls, respond to routine requests for
information and take notes at meetings as and when required. - Type a wide variety of material from
drafts and printed texts using a word processor. Proof-read for
correctness and maintain office records and reference files on various
subjects. - Offer support in making travel arrangements.
- Receive, review, sort and distribute all
incoming and outgoing material, highlight priority items and attach necessary
background information. - May be required to maintain/update
confidential files. - Perform other relevant duties as required.
Key Performance Indicators: The
UNHCR Office has sufficient secretarial and administrative support thus better
able to meet its objectives.
UNHCR Office has sufficient secretarial and administrative support thus better
able to meet its objectives.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the United Nations
UNHCR Secretary career opportunity should have completed Secondary
education or equivalent technical or commercial school with Secretarial
training and/or certificate. - At least three years of previous job
experience relevant to the function. - Computer skills (MS office and People soft
applications). - Fluency in English and working knowledge
of another relevant UN language. - Excellent knowledge of local language is an added
advantage.
How to Apply:
All interested Ugandan nationals who wish to join the United Nations
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
High Commissioner for Refugees (UNHCR) in the aforementioned capacity are
encouraged to click on the link below and follow the application instructions
after reviewing the job details.
Deadline: 18th December 2017
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