UN Job Opportunities – Property Management Officer – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)

Job Title:                Property Management Officer
Organization: United Nations
Organisation Stabilization Mission in the Democratic Republic of the Congo
(MONUSCO)
Duty Station: Entebbe,
Uganda
Job Opening Number:
17-Property and Asset Management-MONUSCO-87933-F-Entebbe (M)
Reports to: Chief of
Integrated Warehouse Section
Job Grade: P3
About US:
Following the signing of the Lusaka Ceasefire Agreement in July 1999
between the Democratic Republic of the Congo (DRC) and five regional States
(Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security
Council established the United Nations Organization Mission in the Democratic
Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999,
initially to plan for the observation of the ceasefire and disengagement of
forces and maintain liaison with all parties to the Ceasefire Agreement. Later
in a series of resolutions, the Council expanded the mandate of MONUC to the
supervision of the implementation of the Ceasefire Agreement and assigned
multiple related additional tasks.
Key Duties and Responsibilities:
Within delegated authority, the Property Management Officer shall be
responsible for the following duties:
·        
The incumbent will also plan the property
management support operations in the Mission, and monitor progress of its
implementation through statistical analysis of database records and periodic
progress reports.
·        
Plan and implement the fixed assets management
programme in the Mission, including developing implementation instructions and
SOPs for ensuring stewardship and accountability of United Nations Property.
·        
The incumbent will implement and monitor the
periodic physical verification process and annual impairment review programme
for Fixed Assets; Liaise with the Technical Sections, Commodity Mangers and the
Central Warehouse on matters related to the physical verification of Property,
Plant and Equipment, and inventories;
·        
Work closely with the Fixed Asset Management
Officer in the maintenance of the fixed assets register by providing and
updating information related to fixed assets, to ensure accuracy of property
records. Monitor the accuracy of property records in Umoja ERP system, ensuring
that anomalies are identified discrepancies are reconciled promptly.
·        
Ensure compliance with the United Nations
Financial Regulations and Rules (FRR), policies and procedures for property
management, for fixed assets management as part of IPSAS accounting and
reporting on Property, Plant & Equipment and Financial Inventory, and for
oversight and execution of the Delegation of Authority for Property Management.
·        
Manage the maintenance of accurate and auditable
records, in both hard and electronic format, for accountability of UN Property
in the mission in compliance with UN Financial Regulations and Rules, DFS/LSD
Property Management Guidelines, and Mission Property Management Standard Operating
Procedures;
·        
Ensure proper utilization of the established
business intelligence and management tools to monitor and evaluate the overall
progresses of the Mission’s property management activities in the context of
the end-to-end supply chain management processes;
·        
Oversee the compilation and drafting of Standard
Operating Procedures (SOP) relating to all aspects of property management
support activities within the context of the overall mandate of the Unit,
including terms of reference and job descriptions for the Staff in the Property
Management Unit;
·        
Provide inputs in the preparation and
verification of periodic IPSAS financial reports on PP&E and Inventory
(financial year-end, quarterly and monthly reports), to ensure timely
submission as per LSD Guidelines.
·        
Evaluate staff performance;
·        
Perform other related duties as required



Qualifications, Skills and
Experience:
·        
The ideal candidate for the United Nations
Organization Stabilization Mission in the Democratic Republic of the Congo
(MONUSCO) Property Management Officer job should an advanced university degree
(Masters or equivalent) in Business Administration, Logistics Management,
Supply Chain Management or related fields. A first-level university degree in
combination with two years qualifying experience may be accepted in lieu of the
advanced university degree.
·        
At least five (5) years of progressively
responsible experience in property management, materials management related
support services, logistics, supply chain management or related area is
required.
·        
Previous experience in property management in
field operations is desirable.
·        
Prior experience gained in military or UN field
operations is desirable.
·        
Previous experience in IPSAS accounting and
reporting on Property, Plant & Equipment is desirable.
·        
Languages: fluency in English is
required.
Personal Competencies:
·        
Professionalism:  Ability to manage a diverse range of
property management services; Ability to apply analytical skills in a wide
range of statistics on property management; Analytical capacity and proven
business process management; Expert knowledge of the UN Financial Regulations
and Rules; Demonstrated expertise in logistics/supply chain management. Shows
pride in work and in achievements; demonstrates professional competence and
mastery of subject matter; is conscientious and efficient in meeting
commitments, observing deadlines and achieving results; is motivated by
professional rather than personal concerns; shows persistence when faced with
difficult problems or challenges; remains calm in stressful situations. Takes
responsibility for incorporating gender perspectives and ensuring the equal
participation of women and men in all areas of work.
·        
Planning and organizing: Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
·        
Accountability:  Takes ownership of all
responsibilities and honours commitments; delivers outputs for which one has
responsibility within prescribed time, cost and quality standards; operates in
compliance with organizational regulations and rules; supports subordinates,
provides oversight and takes responsibility for delegated assignments; takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.
NB: The United Nations does
not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Organisation Stabilization Mission in the Democratic Republic of
the Congo (MONUSCO) in the aforementioned capacity should express their
interest by visiting the UN recruitment website and clicking Apply Now.
Deadline: 15th December 2017
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