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UN Careers – Chief of Section, Supply – United Nations Organisation Stabilization Mission in the Democratic Republic of the Congo (MONUSCO)
Job Title: Chief of Section, Supply
Organization: United Nations
Organisation Stabilization Mission in the Democratic Republic of the Congo
(MONUSCO)
Organisation Stabilization Mission in the Democratic Republic of the Congo
(MONUSCO)
Duty Station: Entebbe,
Uganda
Uganda
Job Opening Number:
17-Property and Asset Management-MONUSCO-87933-F-Entebbe (M)
17-Property and Asset Management-MONUSCO-87933-F-Entebbe (M)
Reports to: Chief Supply
Chain Management Services
Chain Management Services
Job Grade: P5
About US:
Following the signing of the Lusaka Ceasefire Agreement in July 1999
between the Democratic Republic of the Congo (DRC) and five regional States
(Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security
Council established the United Nations Organization Mission in the Democratic
Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999,
initially to plan for the observation of the ceasefire and disengagement of
forces and maintain liaison with all parties to the Ceasefire Agreement. Later
in a series of resolutions, the Council expanded the mandate of MONUC to the
supervision of the implementation of the Ceasefire Agreement and assigned
multiple related additional tasks.
between the Democratic Republic of the Congo (DRC) and five regional States
(Angola, Namibia, Rwanda, Uganda and Zimbabwe) in July 1999, the Security
Council established the United Nations Organization Mission in the Democratic
Republic of the Congo (MONUC) by its resolution 1279 of 30 November 1999,
initially to plan for the observation of the ceasefire and disengagement of
forces and maintain liaison with all parties to the Ceasefire Agreement. Later
in a series of resolutions, the Council expanded the mandate of MONUC to the
supervision of the implementation of the Ceasefire Agreement and assigned
multiple related additional tasks.
Key Duties and Responsibilities:
Within delegated authority, the Chief of Section, Supply will be responsible
for the following duties:
Within delegated authority, the Chief of Section, Supply will be responsible
for the following duties:
·
Provides technical and expert guidance on all
issues related to Integrated/central warehousing, from inbound coordination,
receiving and inspections (R&I), warehousing, distribution and reverse logistics.
Provides technical and expert guidance on all
issues related to Integrated/central warehousing, from inbound coordination,
receiving and inspections (R&I), warehousing, distribution and reverse logistics.
·
The jobholder also manages supply and related
service issues that affect the field mission, including managing, coordinating
and supervising the work of the Integrated/Central warehouses including R&I
and PDU.
The jobholder also manages supply and related
service issues that affect the field mission, including managing, coordinating
and supervising the work of the Integrated/Central warehouses including R&I
and PDU.
·
Formulates and oversees supply support and
supplies required by the field mission.
Formulates and oversees supply support and
supplies required by the field mission.
·
Coordinates between senior management at
Mission, UNHQ, and as applicable, UN Agencies, Programmes and Funds to
establish priorities and develop comprehensive supply support plans for the
list of a mission.
Coordinates between senior management at
Mission, UNHQ, and as applicable, UN Agencies, Programmes and Funds to
establish priorities and develop comprehensive supply support plans for the
list of a mission.
·
Manages overall integrated/central warehouses
input into the acquisition process, e.g., budget formulation, acquisition
planning, development of scope of work, specifications, requisitions,
participation in technical evaluations, submissions to Local Committee
Contracts (LCC).
Manages overall integrated/central warehouses
input into the acquisition process, e.g., budget formulation, acquisition
planning, development of scope of work, specifications, requisitions,
participation in technical evaluations, submissions to Local Committee
Contracts (LCC).
·
Develops and recommends mission
Integrated/central warehouse operations Results Based Budgeting (RBB) and
detailed budget submissions, incorporating all requirements of the various
supply clients, ensuring that funds proposed are adequate to meet support
services and supply needs.
Develops and recommends mission
Integrated/central warehouse operations Results Based Budgeting (RBB) and
detailed budget submissions, incorporating all requirements of the various
supply clients, ensuring that funds proposed are adequate to meet support
services and supply needs.
·
Monitors high value expenditures and approves
requisitions for provision, acquisition, and contracting of services and
acquisition of equipment and supplies.
Monitors high value expenditures and approves
requisitions for provision, acquisition, and contracting of services and
acquisition of equipment and supplies.
·
Initiates and oversees periodic reviews of
policies, practices and directives to ensure best practices in supply issues,
standards and procedures.
Initiates and oversees periodic reviews of
policies, practices and directives to ensure best practices in supply issues,
standards and procedures.
·
Liaises with the Mission Contract Compliance
Management Section in the resolution of contractual implementation disputes.
Liaises with the Mission Contract Compliance
Management Section in the resolution of contractual implementation disputes.
·
Develops Integrated/Central warehouse Section
business plans and monitors the implementation of individual work plans.
Develops Integrated/Central warehouse Section
business plans and monitors the implementation of individual work plans.
·
Lead in change management initiatives such as
IPSAS, Umoja and Supply Chain Operations Reference (SCOR) module.
Lead in change management initiatives such as
IPSAS, Umoja and Supply Chain Operations Reference (SCOR) module.
·
Provide training in supply chain, inventory
management, warehousing, KPIs, Umoja transactions, Business intelligence and
audit tracking.
Provide training in supply chain, inventory
management, warehousing, KPIs, Umoja transactions, Business intelligence and
audit tracking.
·
Develop KPIs and benchmarks for efficient
utilization of resources.
Develop KPIs and benchmarks for efficient
utilization of resources.
·
Train and monitor performance of the section and
personnel within the section.
Train and monitor performance of the section and
personnel within the section.
·
Interviews/evaluates candidates for job
openings. Carries out technical review of supply-related logistics personnel
rosters in the Field Personnel Division (FPD).
Interviews/evaluates candidates for job
openings. Carries out technical review of supply-related logistics personnel
rosters in the Field Personnel Division (FPD).
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the United Nations
Organization Stabilization Mission in the Democratic Republic of the Congo
(MONUSCO) Chief of Section, Supply career placement should an advanced
university degree (Master’s degree or equivalent) in business administration,
Supply Chain Management, public administration, logistics or related field. A
first-level university degree in combination of professional certification, and
extensive experience in project/contract management, and management or related
areas may be accepted in lieu of the advanced degree.
The ideal candidate for the United Nations
Organization Stabilization Mission in the Democratic Republic of the Congo
(MONUSCO) Chief of Section, Supply career placement should an advanced
university degree (Master’s degree or equivalent) in business administration,
Supply Chain Management, public administration, logistics or related field. A
first-level university degree in combination of professional certification, and
extensive experience in project/contract management, and management or related
areas may be accepted in lieu of the advanced degree.
·
At least ten years of progressively responsible
experience in the development, planning, management and support of
international commercial operations, military or field missions. Experience in
managing logistics supply operations in an international military supply
operation is essential.
At least ten years of progressively responsible
experience in the development, planning, management and support of
international commercial operations, military or field missions. Experience in
managing logistics supply operations in an international military supply
operation is essential.
·
Previous experience in managing major projects
and procurement or global service contract(s) desirable.
Previous experience in managing major projects
and procurement or global service contract(s) desirable.
·
Languages: English and French are
the working languages of the United Nations Secretariat. Fluency in English
(both oral and written) is required.
Languages: English and French are
the working languages of the United Nations Secretariat. Fluency in English
(both oral and written) is required.
Personal Competencies:
·
Professionalism: Ability to develop
policy and procedures for field supply support. Ability to manage a supply
programme in a field operation. Ability to provide technical advice to managers
across the entire range of supply functions. Knowledge of UN financial rules
and regulations. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations; Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
Professionalism: Ability to develop
policy and procedures for field supply support. Ability to manage a supply
programme in a field operation. Ability to provide technical advice to managers
across the entire range of supply functions. Knowledge of UN financial rules
and regulations. Shows pride in work and in achievements; demonstrates
professional competence and mastery of subject matter; is conscientious and
efficient in meeting commitments, observing deadlines and achieving results; is
motivated by professional rather than personal concerns; shows persistence when
faced with difficult problems or challenges; remains calm in stressful
situations; Takes responsibility for incorporating gender perspectives and
ensuring the equal participation of women and men in all areas of work.
·
Accountability: Takes ownership of
all responsibilities and honours commitments; delivers outputs for which one
has responsibility within prescribed time, cost and quality standards; operates
in compliance with organizational regulations and rules; supports subordinates,
provides oversight and takes responsibility for delegated assignments; takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.
Accountability: Takes ownership of
all responsibilities and honours commitments; delivers outputs for which one
has responsibility within prescribed time, cost and quality standards; operates
in compliance with organizational regulations and rules; supports subordinates,
provides oversight and takes responsibility for delegated assignments; takes
personal responsibility for his/her own shortcomings and those of the work
unit, where applicable.
·
Planning and Organizing – Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
Planning and Organizing – Develops
clear goals that are consistent with agreed strategies; identifies priority
activities and assignments; adjusts priorities as required; allocates
appropriate amount of time and resources for completing work; foresees risks
and allows for contingencies when planning; monitors and adjusts plans and
actions as necessary; uses time efficiently.
·
Managing Performance: Delegates the
appropriate responsibility, accountability and decision-making authority; makes
sure that roles, responsibilities and reporting lines are clear to each staff
member; accurately judges the amount of time and resources needed to accomplish
a task and matches task to skills; monitors progress against milestones and
deadlines; regularly discusses performance and provides feedback and coaching
to staff; encourages risk-taking and supports creativity and initiative;
actively supports the development and career aspirations of staff; appraises
performance fairly.
Managing Performance: Delegates the
appropriate responsibility, accountability and decision-making authority; makes
sure that roles, responsibilities and reporting lines are clear to each staff
member; accurately judges the amount of time and resources needed to accomplish
a task and matches task to skills; monitors progress against milestones and
deadlines; regularly discusses performance and provides feedback and coaching
to staff; encourages risk-taking and supports creativity and initiative;
actively supports the development and career aspirations of staff; appraises
performance fairly.
·
Judgement/Decision-Making:
Identifies the key issues in a complex situation, and comes to the heart of the
problem quickly; gathers relevant information before making a decision;
considers positive and negative impacts of decisions prior to making them;
takes decisions with an eye to the impact on others and on the Organization;
proposes a course of action or makes a recommendation based on all available
information; checks assumptions against facts; determines the actions proposed
will satisfy the expressed and underlying needs for the decision; makes tough
decisions when necessary.
Judgement/Decision-Making:
Identifies the key issues in a complex situation, and comes to the heart of the
problem quickly; gathers relevant information before making a decision;
considers positive and negative impacts of decisions prior to making them;
takes decisions with an eye to the impact on others and on the Organization;
proposes a course of action or makes a recommendation based on all available
information; checks assumptions against facts; determines the actions proposed
will satisfy the expressed and underlying needs for the decision; makes tough
decisions when necessary.
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Organisation Stabilization Mission in the Democratic Republic of
the Congo (MONUSCO) in the aforementioned capacity should express their
interest by visiting the UN recruitment website and clicking Apply Now.
United Nations Organisation Stabilization Mission in the Democratic Republic of
the Congo (MONUSCO) in the aforementioned capacity should express their
interest by visiting the UN recruitment website and clicking Apply Now.
Deadline: 15th December 2017
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