UN Budget & Programming Officer Job Careers – United Nations World Food Programme (WFP)

Job Title:             Budget & Programming Officer
Organization: United Nations
World Food Programme (WFP)
Duty Station: Kampala,
Uganda
Position Grade: NOB
Reports to: Country Director
About US:
The UN World Food Programme (WFP) is the United Nations frontline
agency against world hunger. It is the largest and longest serving humanitarian
agency in Uganda. Currently WFP focuses on three priority areas: Saving lives
in Emergencies; Building Resilience through Predictable Safety Nets; Improving
Nutrition & Mother-and Child Health; and Supporting Small Holder Farmers to
Access Markets. WFP has operations in various parts of the Country.
Job Summary: The Budget
& Programming Officer will support the UN World Food Programme (WFP)
through the provision of technical guidance to junior staff as part of a high
performance team that advises senior management, and leads a team that supports
both strategic and operation decision-making. The Budget and Planning office
sits at the centre of a cross-function country office management team, that
includes programme, finance, and supply-chain. The team is responsible for
demand planning, identification of appropriate sources, management and
forecasting of resources, monitoring implementation of budgets, and ensuring a
continuous feedback loop to allow course corrections and ensure accountability.
Key Duties and
Responsibilities:   
  • Significantly contribute towards the
    development of plans, processes and procedures ensuring compliance with
    wider budget programming policies and WFP standards.
  • Create and review project budget plans and
    monitor ongoing project performance against budget, ensuring adherence to
    guidance and policies, and providing financial analysis and advice to
    optimise resources
  • Regularly monitor and provide advice on
    fund utilisation, and advance financing, loan and borrowing/repayment and
    refinancing arrangements; alerting Country/Regional Directors to
    approaching deadlines for unassigned funds and potential resource
    shortfalls/surpluses, and proposing appropriate solutions.
  • Keenly monitor and provide advice on
    actions related to project closure and resource transfer.
  • Monitor the resource pipeline to maximise
    operational effectiveness, following standards and processes, and
    providing advice on resource allocations based on severity of pipeline
    shortfalls using relevant pipeline tools.
  • Provide support in the preparation of
    food-demand plans to support management and usage of corporate Global
    Commodity Financial Facility and provide information to guide RB/HQ
    decision-making when multiple projects compete for the same stock.
  • Create and review budget and project
    documentation, and ensure relevant resource data is recorded in internal
    systems for reference, in line with WFP standards and procedures.
  • Collate and analyse data for the
    preparation of accurate and timely reports, to enable informed
    decision-making and consistency of information presented to senior
    management and external stakeholders.
  • Proactively contribute ideas to senior officers
    for improvement to systems, techniques, tools, processes and procedures to
    better monitor and manage budgets and funds
  • Support the capacity building of WFP staff
    in budgeting, fund management and operational planning through answering
    queries and updating training materials, manuals and guidelines.
  • Represent the unit at internal
    meetings/committees/working groups as required, in order to obtain and
    provide information from a budget and resource programming perspective.
  • Guide and supervise more junior staff,
    acting as a point of referral and supporting them with more complex
    analysis and queries.
  • Follow standard emergency preparedness
    practices and contribute to technical recommendations and guidance and
    monitoring the management of financial risks.
  • Perform any other duties as required.



Qualifications, Skills and
Experience:
  • The ideal candidate for the United Nations
    UN World Food Programme (WFP) Budget & Programming Officer job
    opportunity should hold an advanced University degree in Business
    Administration, Finance, Economics or other relevant field, or First
    University degree with additional years of related work experience and/or
    training/courses.
  • Fluency (level C) in English language and
    the duty station’s language, if different.
  • Experience in the development of
    operational or office related budgets.
  • Exposure and experience in contributing to
    the production of planning/budgetary reports or other analytical reports
    to support decision making.
  • Broad knowledge and understanding of WFP’s
    financial architecture and how it support implementation of operations.
Personal Competencies:
  • Internal Controls & Compliance:
    Utilizes understanding of risk management approaches and internal controls
    to monitor projects and programmes to confirm regulatory compliance and
    ensure data integrity.
  • Performance Budgeting, Reporting and
    Analysis:
    Manages budget, business planning, and forecasting
    discussions on a programme-wide level, integrating financial resource
    information from a portfolio of projects to analyze effectiveness and
    financial viability.
  • Resource Management: Oversees
    staffing for HQ and Field resources at the programme level, taking
    resource usage trends and forecasting data into account.
  • Performance Management: Applies
    knowledge of WFP’s performance management system to manage resources and
    relationships to undertake monitoring actions or deliver straightforward
    evaluations of operations, programmes, or processes to WFP monitoring
    and/or evaluation quality standards.
  • Supply Chain and Operations Knowledge:
    Applies knowledge of WFP programme and supply chain principles to develop
    and/or review project budget plans.
4Ps Core Organisational
Capabilities (Purpose, People, Performance and Partnership):
Purpose:
  • Understand and communicate the
    Strategic Objectives:
    Understands WFP’s Strategic Objectives
    and the link to own work objectives.
  • Be a force for positive change:
    Flexibly adapts individual contributions to accommodate changes in
    direction from supervisors and internal/external changes (such as evolving
    needs of beneficiaries, new requirements of partners).
  • Make the mission inspiring to our
    team:
    Recognizes and shares with team members the ways in
    which individual contributions relate to WFP’s mission.
  • Make our mission visible in everyday
    actions:
    Sets own goals in alignment with WFP’s overall
    operations, and is able to communicate this link to others.
  • People:
  • Look for ways to strengthen people’s
    skills:
    Assesses own strengths and weaknesses to increase
    self-awareness, and includes these in conversations on own developmental
    needs.
  • Create an inclusive culture:
    Participates in open dialogue, and values the diverse opinion of others,
    regardless of background, culture, experience, or country assignment.
  • Be a coach & provide
    constructive feedback:
    Proactively seeks feedback and coaching
    to build confidence, and develop and improve individual skills.
  • Create an “I will”/”We will” spirit:
    Participates in accomplishing team activities and goals in the face of
    challenging circumstances.
Performance:
  • Encourage innovation & creative
    solutions:
    Shows willingness to explore and experiment with
    new ideas and approaches in own work.
  • Focus on getting results:
    Consistently delivers results within individual scope of work on time, on
    budget and without errors.
  • Make commitments and make good on
    commitments:
    Commits to upholding individual accountabilities
    and responsibilities in the face of ever-changing country or functional
    priorities.
  • Be Decisive: Makes
    rational decisions about individual activities when faced with uncertain
    circumstances, including in times of ambiguity regarding information or
    manager direction.
Partnership:
  • Connect and share across WFP units:
    Seeks to understand and adapt to internal or cross-unit teams’ priorities
    and preferred working styles.
  • Build strong external partnerships:
    Demonstrates ability to understand and appropriately respond to and/or
    escalate needs of external partners.
  • Be politically agile &
    adaptable:
    Portrays an informed and professional demeanor
    toward internal and external partners and stakeholders.
  • Be clear about the value WFP brings
    to partnerships:
    Provides operational support on analyses and
    assessments that quantifies and demonstrates WFP’s unique value as a
    partner.
How to Apply:
All candidates who desire to join the United Nations World Food
Programme are encouraged to submit their applications online at the link below.
Deadline: 14th December 2017
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