Senior Office Administrator USAID Project Jobs – Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Job Title:        Senior Office
Administrator 
 
Organization: Elizabeth Glaser Pediatric AIDS Foundation
(EGPAF)
Duty Station: Mbarara, Uganda
Reports to: Associate
Director of Finance
About US:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end
pediatric HIV/AIDS through research, advocacy, and prevention and treatment
programs. We are a global leader in the fight against pediatric HIV and AIDS,
working in 15 countries and at 7,000 sites around the world to prevent the
transmission of HIV to children, and to help those already infected. Today,
because of the highly successful work of the Foundation and its partners over
the last 25 years, pediatric AIDS has been virtually eliminated in the United
States and new infections in children have declined by 58% worldwide. EGPAF
Uganda Country program is currently implementing a number of projects in
partnership with various donors.
Job Summary: The Senior
Office Administrator is responsible for monitoring and managing the day-to-day
activities of the Country Office: Management of Support staff, Stores
operation, transport/fleet management, Asset and Property management, security,
hotel reservation, organization of training and workshop events.
Key Duties and Responsibilities:
Administration
  • Builds and manages teams and create an
    enabling environment, as well as an ability to lead, supervise, mentor,
    develop and evaluate Operations personnel and encourage good performance
    among item.
  • Prepares work schedules and assigns duties
    to operations personnel to ensure efficient operation of the department.
  • Conducts meetings of operations personnel,
    confers with subordinate personnel to discuss operational problems and
    explain procedural changes or practices
  • Participates in interviewing, selection,
    and hiring new Operations employees.
  • Takes direction from senior management and
    translates these directions into working practice.
  • Liaises with other functional/
    departmental managers so as to understand all necessary aspects and needs
    of operational development, and to ensure they are fully informed of
    operational objectives, purposes and achievements.
  • Regularly monitors, and reports to senior
    management operational issues, opportunities and development plans and
    achievements and acts as a liaison between operational staff and the
    senior management.
Transport/fleet management
  • Provide overall leadership support to the
    Foundation’s fleet management.
  • Review and approve Monthly, Quarterly, and
    Annual vehicle performance reports produced by the Fleet Officer.
  • Tasked with daily tracking of the
    Foundation motor vehicles using the Vehicle Management Software.
Security-Mbarara Office
  • Oversees the security of the Foundation
    premises, property and people. Responsible for supervising, training,
    scheduling, evaluating and coordinating Security guards. Ensures
    firefighting equipment are in place; Investigates and/or reports hazards
    and unusual or suspicious circumstances to management for correction or
    follow-up actions. Reviews reports from guards for completeness and
    activity needing follow-up; provides written and oral reports to
    supervisor.
Asset and Property Management-Mbarara Office
  • Ensures accuracy in the Assets Control
    System, make sure anomalies (if any) are identified and addressed
    immediately.
  • Ensures accountability and proper tracking
    mechanisms for all EGPAF assets.
  • Verifies accuracy of the asset data
    recorded and submits accurate information to headquarters.
  • Coordinates acquisition and disposal of
    all assets.



Qualifications, Skills and
Experience: 
  • The applicant for the EGPAF Senior Office
    Administrator job opportunity should preferably hold a Bachelor’s degree
    or Diploma in Administration, Business Studies, Commerce or similar
  • At least two years of related work
    experience
  • Five years’ experience in a similar
    position, preferably with a USAID-funded agency or nongovernmental
    organization.
  • Prospective candidates should have experience
    working in a busy organisation handling big volume procurement under
    minimal supervision.
  • Extensive knowledge of local languages
    will be an added advantage
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their applications to this address;
The Senior Human Resources Manager, Elizabeth Glaser Pediatric AIDS
Foundation (EGPAF), Plot 15 Kitante Close, P.O. Box 21127, Kampala, Uganda
E-mail to: UgandaRecruitment@pedaids.org
Deadline: 29th December 2017

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