Senior Administrative & Accounting Manager Job Placement – Mobikey

Organization: Mobikey
Duty Station: Kampala,
Uganda
About Us:
Mobikey is the official importer for the Ugandan market of MAN Truck
& Bus AG, one of the leading international suppliers of commercial vehicles
and transport solutions. We offer new and used trucks and buses, full service
support and MAN genuine spare parts. MAN vehicles are characterized by a high
degree of craftsmanship, emphasized cost-effectiveness, reliability and
durability in the toughest operating conditions. Our goal is that besides
reliable and efficient vehicles, high standards of business and staff
competence ultimately results in even better service for all users of MAN
vehicles.
Job Summary: The Senior
Administrative & Accounting Manager is mainly responsible for the set up
and management of the administrative structure of the trucks and Bus, Uganda.
(S)he is accountable for the integrity of the financial and analytical
accounting, as well as for reporting. The jobholder manages all financial
resources and administrative aspects of the country organization. He / she is
the financial and economic advisor to the department heads, providing essential
management support to the entire structure. In the absence of the Financial
Accounting technician (S)he should also be able to temporary substitute the
technician.
Key Duties and Responsibilities:
  • Ensure compliance with trucks and Bus’
    Financial &Administration Manuals such as Procurement policy, Travel
    policy &Authorization procedures.
  • Ensure trucks and Bus complies with all
    the country statutory laws and regulations such as tax regulations like
    PAYE, NSSF and other regulations
  • Receipt of staff accountabilities like
    travel accountabilities, entry in the system and reconciliation on a
    monthly basis
  • Compiling the monthly liquidity requests
    &cash flow projections/forecast on a monthly basis for review and
    approval before sending to global office.
  • Facilitating both internal &external
    audits and the preparation of financial statements for auditors both
    office and donor audits.
  • Effective &efficient petty – cash
    management in line with trucks and Bus guidelines
  • Implement and maintain an effective filing
    system to ensure that all financial records are easily accessible and
    readily available.
  • Manager of Logistics (responsible for all
    import/export procedures in regards of spare parts, cars, trucks, etc.).
Premises Management:
  • Keenly analyses and validates
    accommodation policy in compliance with financial standards.
  • Identifies appropriate premises (offices,
    residences) in safe and secure environments.
  • Negotiates lease agreements for premises
    and establishes agreements in line with regulations
  • Supervises staff responsible for
    maintenance.
  • Responsible for Asset Management and
    submits annual valuations for insurance purposes
  • Maintains regular contacts with outsourced
    companies providing services e.g. security, etc.
  • Ensures environmental protection measures
    are put in place and monitored closely.
Administration Team management:
  • Supervises supports and manages the
    administration team (finance, Human resource and Administrative staff).
  • Coordinates procurements for office
    supplies and any other items as may be required by different departments
    from time to time.
  • Manages Admin/procurement third parties
    such as suppliers and insurers.
HR Management:
  • Participates in the management of
    employment conditions (work contracts, remuneration systems).
  • Oversees the application and adherence to
    internal regulations and is involved in the formulation.
  • Participates in recruitment process and
    ensures adherence to the institutional policies and guidelines.
  • Handles complaints of works
  • Ensures compliance of workers with the
    defined schedule (daily schedule, vacations)
  • Participates in approval for promotions,
    external trainings, sanctions and dismissals
  • Supervise management of all legal matters
    in consultation with the CFO.
  • Ensures equity in the annual appraisal
    exercise.
Information Technology:
  • Supervises attribution and maintenance of
    IT equipment.
  • Approves all orders and purchases of IT.
Other responsibilities:
  • Management of the insurance database while
    guiding other departments
  • The employee may be asked to perform
    duties and tasks not covered in the job description as well as to provide
    support to other departments when necessary.
Key Results Areas
  • Up-to-date Asset Register
  • Well managed cash Account
  • Conformity with HR and Administration
    procedures across the organization.
  • Elimination of software downtime.



Qualifications, Skills and
Experience: 
  • The Senior Administrative & Accounting
    Manager must hold a university degree in Finance or related field and a
    Professional Accounting Qualification is required.( CPA or ACCA)
  • Five years of experience in managing
    finance/accounting at a senior level with a strong sense of teamwork and
    collaboration. Preferred background: Auditing companies, Banks, insurance
    companies, International NGO´s or other International companies
  • SAP software knowledge
  • Excellent computer skill (MS Office
    package). EXCEL
  • Strong financial background with knowledge
    of different funding modalities
  • Extensive relationship management skills
    in both public and private settings
  • Negotiation skills
  • Good interpersonal and communication
    skills, including intercultural communication
  • Excellent language skills in English
  • Stress management and ability to multitask
  • Analytical and problem solving skills
  • A good team player
Personal Competencies
  • Self-motivated, pro-active and result
    driven
  • Being an open and reliable person with
    high integrity
  • Ability to work independently (plan ,
    prioritize, meet deadlines, communicate) independently) but at the same
    time being a team player
  • Ability to connect with people of
    different backgrounds
  • Ability to transfer skills
  • Gender sensitive
How to Apply:
All suitably qualified and interested candidates should send their
updated CVs and cover letters with three professional referees to the address
via Email to: application@ppg.co.ug.
Address to:
Plot 8 Kitante Close,
P.O. Box 12405 Kampala.
NB: E-mails that exceed
2MB will not be considered. While we thank all applicants for your interest,
only those selected for interviews will be contacted. Any form of lobbying will
lead to automatic disqualification.
Deadline: 22nd
December 2017 by 5:00pm

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