Job Title: Senior Administrative & Accounting Manager
Organization: Mobikey
Duty Station: Kampala,
Uganda
Uganda
About Us:
Mobikey is the official importer for the Ugandan market of MAN Truck
& Bus AG, one of the leading international suppliers of commercial vehicles
and transport solutions. We offer new and used trucks and buses, full service
support and MAN genuine spare parts. MAN vehicles are characterized by a high
degree of craftsmanship, emphasized cost-effectiveness, reliability and
durability in the toughest operating conditions. Our goal is that besides
reliable and efficient vehicles, high standards of business and staff
competence ultimately results in even better service for all users of MAN
vehicles.
& Bus AG, one of the leading international suppliers of commercial vehicles
and transport solutions. We offer new and used trucks and buses, full service
support and MAN genuine spare parts. MAN vehicles are characterized by a high
degree of craftsmanship, emphasized cost-effectiveness, reliability and
durability in the toughest operating conditions. Our goal is that besides
reliable and efficient vehicles, high standards of business and staff
competence ultimately results in even better service for all users of MAN
vehicles.
Job Summary: The Senior
Administrative & Accounting Manager is mainly responsible for the set up
and management of the administrative structure of the trucks and Bus, Uganda.
(S)he is accountable for the integrity of the financial and analytical
accounting, as well as for reporting. The jobholder manages all financial
resources and administrative aspects of the country organization. He / she is
the financial and economic advisor to the department heads, providing essential
management support to the entire structure. In the absence of the Financial
Accounting technician (S)he should also be able to temporary substitute the
technician.
Administrative & Accounting Manager is mainly responsible for the set up
and management of the administrative structure of the trucks and Bus, Uganda.
(S)he is accountable for the integrity of the financial and analytical
accounting, as well as for reporting. The jobholder manages all financial
resources and administrative aspects of the country organization. He / she is
the financial and economic advisor to the department heads, providing essential
management support to the entire structure. In the absence of the Financial
Accounting technician (S)he should also be able to temporary substitute the
technician.
Key Duties and Responsibilities:
- Ensure compliance with trucks and Bus’
Financial &Administration Manuals such as Procurement policy, Travel
policy &Authorization procedures. - Ensure trucks and Bus complies with all
the country statutory laws and regulations such as tax regulations like
PAYE, NSSF and other regulations - Receipt of staff accountabilities like
travel accountabilities, entry in the system and reconciliation on a
monthly basis - Compiling the monthly liquidity requests
&cash flow projections/forecast on a monthly basis for review and
approval before sending to global office. - Facilitating both internal &external
audits and the preparation of financial statements for auditors both
office and donor audits. - Effective &efficient petty – cash
management in line with trucks and Bus guidelines - Implement and maintain an effective filing
system to ensure that all financial records are easily accessible and
readily available. - Manager of Logistics (responsible for all
import/export procedures in regards of spare parts, cars, trucks, etc.).
Premises Management:
- Keenly analyses and validates
accommodation policy in compliance with financial standards. - Identifies appropriate premises (offices,
residences) in safe and secure environments. - Negotiates lease agreements for premises
and establishes agreements in line with regulations - Supervises staff responsible for
maintenance. - Responsible for Asset Management and
submits annual valuations for insurance purposes - Maintains regular contacts with outsourced
companies providing services e.g. security, etc. - Ensures environmental protection measures
are put in place and monitored closely.
Administration Team management:
- Supervises supports and manages the
administration team (finance, Human resource and Administrative staff). - Coordinates procurements for office
supplies and any other items as may be required by different departments
from time to time. - Manages Admin/procurement third parties
such as suppliers and insurers.
HR Management:
- Participates in the management of
employment conditions (work contracts, remuneration systems). - Oversees the application and adherence to
internal regulations and is involved in the formulation. - Participates in recruitment process and
ensures adherence to the institutional policies and guidelines. - Handles complaints of works
- Ensures compliance of workers with the
defined schedule (daily schedule, vacations) - Participates in approval for promotions,
external trainings, sanctions and dismissals - Supervise management of all legal matters
in consultation with the CFO. - Ensures equity in the annual appraisal
exercise.
Information Technology:
- Supervises attribution and maintenance of
IT equipment. - Approves all orders and purchases of IT.
Other responsibilities:
- Management of the insurance database while
guiding other departments - The employee may be asked to perform
duties and tasks not covered in the job description as well as to provide
support to other departments when necessary.
Key Results Areas
- Up-to-date Asset Register
- Well managed cash Account
- Conformity with HR and Administration
procedures across the organization. - Elimination of software downtime.
Qualifications, Skills and
Experience:
Experience:
- The Senior Administrative & Accounting
Manager must hold a university degree in Finance or related field and a
Professional Accounting Qualification is required.( CPA or ACCA) - Five years of experience in managing
finance/accounting at a senior level with a strong sense of teamwork and
collaboration. Preferred background: Auditing companies, Banks, insurance
companies, International NGO´s or other International companies - SAP software knowledge
- Excellent computer skill (MS Office
package). EXCEL - Strong financial background with knowledge
of different funding modalities - Extensive relationship management skills
in both public and private settings - Negotiation skills
- Good interpersonal and communication
skills, including intercultural communication - Excellent language skills in English
- Stress management and ability to multitask
- Analytical and problem solving skills
- A good team player
Personal Competencies
- Self-motivated, pro-active and result
driven - Being an open and reliable person with
high integrity - Ability to work independently (plan ,
prioritize, meet deadlines, communicate) independently) but at the same
time being a team player - Ability to connect with people of
different backgrounds - Ability to transfer skills
- Gender sensitive
How to Apply:
All suitably qualified and interested candidates should send their
updated CVs and cover letters with three professional referees to the address
via Email to: [email protected].
updated CVs and cover letters with three professional referees to the address
via Email to: [email protected].
Address to:
Plot 8 Kitante Close,
P.O. Box 12405 Kampala.
NB: E-mails that exceed
2MB will not be considered. While we thank all applicants for your interest,
only those selected for interviews will be contacted. Any form of lobbying will
lead to automatic disqualification.
2MB will not be considered. While we thank all applicants for your interest,
only those selected for interviews will be contacted. Any form of lobbying will
lead to automatic disqualification.
Deadline: 22nd
December 2017 by 5:00pm
December 2017 by 5:00pm
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