Entry Level Receptionist NGO Job Opportunities – International Committee of the Red Cross (ICRC)

Job Title:   Receptionist
Organization: International Committee of the Red Cross
(ICRC)
Duty Station: Kampala, Uganda
About ICRC:
The International Committee of the Red Cross (ICRC) is a neutral and
independent international humanitarian organisation, which assists and protects
victims of armed conflicts and other situations of violence.
Key Duties and Responsibilities:
Front office duties
  • Tasked with welcoming visitors and leading
    them to the respective office.
  • Answering incoming telephones and ensuring
    connection with concerned departments.
  • Upon request making telephone calls and
    connecting the caller to the receiver.
  • Taking messages and relaying information
    accordingly.
  • Checking and ensuring proper functioning
    of all telephone lines and reporting any problems to the IT technician for
    resolution.
  • Receiving mail and handing it over to the
    appropriate office and preparing mail pouches for dispatch to specific
    destinations.
  • Ensuring receipt of telephone bills from
    the various service providers.
  • Assisting the HR dept. in receiving and
    registering applications during recruitment processes.
Clerical duties
  • Making photocopies especially for the
    monthly accounting as well as accountability documents from other
    departments.
  • Supporting the Finance dept. during the
    monthly closing especially with checking, verifying and packing documents.
  • Filing and archiving in the Administration
    department i.e. premises and utility files.
  • Managing the Administration department’s
    store for stationery and office consumables.
  • Tasked with monitoring and renewing
    subscriptions for satellite TV and respecting payment deadlines.
  • Operate the photocopiers at the Delegation
    (Including consumables) and ensuring that they are well protected and
    switched off at the end of each day.
  • Maintaining a file for copier records
    including purchase, service, repair and replacements.
  • Distributing and later collecting from
    users all bills for private use of phones and compiling those bills for
    charging.
Support with Welcome service duties:
  • Supporting the Welcome Officer in
    organizing hotel accommodation and workshop bookings.
  • Making flight reservations and purchasing
    air tickets for professional and private travel.
  • Coordinating with Fleet dept. for airport
    pick-up and drops for staff and visitor travelling.
  • When needed, processing travel and
    immigration requirements (visas, travel insurance, work permits, etc.) for
    staff or dependants.



Qualifications, Skills and
Experience: 
  • The ideal employee of International
    Committee of the Red Cross (ICRC) as a Receptionist should hold a relevant
    degree or equivalent
  • Two to three years’ work experience in a
    similar function
  • Excellent command of written and spoken
    English (French and other languages, an asset).
  • Proficiency in Microsoft office
    applications, ability to use internet and email applications.
  • Sense of discretion and responsibility,
    ability to take initiative and to work independently.
  • Experience in handling travel and
    immigration procedures
  • Excellent planning and organizational
    skills
  • Good communication, reporting and
    interpersonal skills
  • Service oriented with capacity to work
    independently
  • Ability to work within a team and to
    integrate him/herself and learn new skills
  • Age:
    Between 25-35 years
How to Apply:
All qualified and interested candidates should send their applications
to motete@icrc.org with a detailed CV, phone contacts, copies of working
certificates
Deadline: Friday, 5th
January 2018
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