Job Title: Receptionist
Organization: International Committee of the Red Cross
(ICRC)
(ICRC)
Duty Station: Kampala, Uganda
About ICRC:
The International Committee of the Red Cross (ICRC) is a neutral and
independent international humanitarian organisation, which assists and protects
victims of armed conflicts and other situations of violence.
independent international humanitarian organisation, which assists and protects
victims of armed conflicts and other situations of violence.
Key Duties and Responsibilities:
Front office duties
- Tasked with welcoming visitors and leading
them to the respective office. - Answering incoming telephones and ensuring
connection with concerned departments. - Upon request making telephone calls and
connecting the caller to the receiver. - Taking messages and relaying information
accordingly. - Checking and ensuring proper functioning
of all telephone lines and reporting any problems to the IT technician for
resolution. - Receiving mail and handing it over to the
appropriate office and preparing mail pouches for dispatch to specific
destinations. - Ensuring receipt of telephone bills from
the various service providers. - Assisting the HR dept. in receiving and
registering applications during recruitment processes.
Clerical duties
- Making photocopies especially for the
monthly accounting as well as accountability documents from other
departments. - Supporting the Finance dept. during the
monthly closing especially with checking, verifying and packing documents. - Filing and archiving in the Administration
department i.e. premises and utility files. - Managing the Administration department’s
store for stationery and office consumables. - Tasked with monitoring and renewing
subscriptions for satellite TV and respecting payment deadlines. - Operate the photocopiers at the Delegation
(Including consumables) and ensuring that they are well protected and
switched off at the end of each day. - Maintaining a file for copier records
including purchase, service, repair and replacements. - Distributing and later collecting from
users all bills for private use of phones and compiling those bills for
charging.
Support with Welcome service duties:
- Supporting the Welcome Officer in
organizing hotel accommodation and workshop bookings. - Making flight reservations and purchasing
air tickets for professional and private travel. - Coordinating with Fleet dept. for airport
pick-up and drops for staff and visitor travelling. - When needed, processing travel and
immigration requirements (visas, travel insurance, work permits, etc.) for
staff or dependants.
Qualifications, Skills and
Experience:
Experience:
- The ideal employee of International
Committee of the Red Cross (ICRC) as a Receptionist should hold a relevant
degree or equivalent - Two to three years’ work experience in a
similar function - Excellent command of written and spoken
English (French and other languages, an asset). - Proficiency in Microsoft office
applications, ability to use internet and email applications. - Sense of discretion and responsibility,
ability to take initiative and to work independently. - Experience in handling travel and
immigration procedures - Excellent planning and organizational
skills - Good communication, reporting and
interpersonal skills - Service oriented with capacity to work
independently - Ability to work within a team and to
integrate him/herself and learn new skills - Age:
Between 25-35 years
How to Apply:
All qualified and interested candidates should send their applications
to [email protected] with a detailed CV, phone contacts, copies of working
certificates
to [email protected] with a detailed CV, phone contacts, copies of working
certificates
Deadline: Friday, 5th
January 2018
January 2018
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline
find us on our facebook page https://www.facebook.com/UgandanJobline