The Ugandan Jobline

• Tasked with welcoming visitors and leading
  them to the respective office.
• Answering incoming telephones and ensuring
  connection with concerned departments.
• Upon request making telephone calls and
  connecting the caller to the receiver.
• Taking messages and relaying information
  accordingly.
• Checking and ensuring proper functioning
  of all telephone lines and reporting any problems to the IT technician for
  resolution.
• Receiving mail and handing it over to the
  appropriate office and preparing mail pouches for dispatch to specific
  destinations.
• Ensuring receipt of telephone bills from
  the various service providers.
• Assisting the HR dept. in receiving and
  registering applications during recruitment processes.

• Making photocopies especially for the
  monthly accounting as well as accountability documents from other
  departments.
• Supporting the Finance dept. during the
  monthly closing especially with checking, verifying and packing documents.
• Filing and archiving in the Administration
  department i.e. premises and utility files.
• Managing the Administration department’s
  store for stationery and office consumables.
• Tasked with monitoring and renewing
  subscriptions for satellite TV and respecting payment deadlines.
• Operate the photocopiers at the Delegation
  (Including consumables) and ensuring that they are well protected and
  switched off at the end of each day.
• Maintaining a file for copier records
  including purchase, service, repair and replacements.
• Distributing and later collecting from
  users all bills for private use of phones and compiling those bills for
  charging.

• Supporting the Welcome Officer in
  organizing hotel accommodation and workshop bookings.
• Making flight reservations and purchasing
  air tickets for professional and private travel.
• Coordinating with Fleet dept. for airport
  pick-up and drops for staff and visitor travelling.
• When needed, processing travel and
  immigration requirements (visas, travel insurance, work permits, etc.) for
  staff or dependants.

• The ideal employee of International
  Committee of the Red Cross (ICRC) as a Receptionist should hold a relevant
  degree or equivalent
• Two to three years’ work experience in a
  similar function
• Excellent command of written and spoken
  English (French and other languages, an asset).
• Proficiency in Microsoft office
  applications, ability to use internet and email applications.
• Sense of discretion and responsibility,
  ability to take initiative and to work independently.
• Experience in handling travel and
  immigration procedures
• Excellent planning and organizational
  skills
• Good communication, reporting and
  interpersonal skills
• Service oriented with capacity to work
  independently
• Ability to work within a team and to
  integrate him/herself and learn new skills
• Age:
  Between 25-35 years

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