Program Manager Non-profit Careers – African Initiatives for Relief and Development (AIRD)

Job Title:     Program Manager
Organisation: African
Initiatives for Relief and Development (AIRD)
Duty Station: Kampala,
Reports to: Director of
About US:
African Initiatives for Relief and Development (AIRD) is a
non-governmental, non-political, non-religious and non-profit making
organization with the main aim of protecting and seeking durable solutions for
Refugees and IDPs in Africa in partnership with UNHCR the UN refugee agency.
Key Duties and Responsibilities:
Program Management:
Adhere to all regulations, instructions and
observe guidelines, orientations, systems, procedures forms and formats of the
AIRD Standard Operating Procedures
Read and have a good understanding of AIRDs SOPS
and how they work in the field
Prepare a summary of all SOPs for Program offices
and provide feedback for improvements
Ensure that management is made aware of any
issues that UNHCR may have communicated with regard to the project operations
& reporting, so that timely action may be taken
Good understanding of Donor agreements
Preparing necessary work plans for each program
from the Donor agreements to be monitored on a monthly, quarterly and annual
Abide by all government regulations /policies as
per the sub agreement
Program Monitoring & Evaluation:
Develop, review or update existing
questionnaires for monthly reports, quarterly reports, annual reports,
comprehensive survey for the Country Program Offices
Regularly monitor and evaluate AIRD’s operations
reports, data, and other related documents received from the Country Program
Review verification reports from the Program and
provide feedback on Operational issues
Coordinate with the Finance & Admin
department, Human Resource and others to improve AIRD HQ’s monitoring and
evaluation systems
Knowledge Management
Receive and analyze AIRD’s operations reports,
data and other related documents submitted by Country Program Offices
Update the AIRD HQ’s operations database by
transferring operations data received from Country Program Offices
Follow up for any inclusions, exclusions and
clarifications required by the DOO from the Country Program Offices related to
operations report, data or other documents submitted to the HQ
Receive, transfer, maintain and analyze data
relevant to AIRD’s operations from UNHCR’s country fact sheet, operations
updates, snapshots, reference maps, and other sources
Transform AIRD HQ’s operations database into an
information hub and disseminate operations data to Country Program Offices as
and when required
Review organogram submitted by Country Program
Offices and submit the review report to the DOO for further action
Proposal/COE Responsiveness
Monitor on daily basis UNHCR partner portal and
update the DOO about new Call of Expressions relevant to AIRD’s Operations and
prospective opportunity for further action
Work closely with the DOO in drafting and
submitting Call of Expressions on UNHCR partner portal
Stakeholder/Donor Relations
Attend UNHCR inter-agency meetings, workshops
and submit a brief summary report to the DOO
Develop and maintain good working relationships
with all relevant stakeholders including Donors, INGOs and NGOs
Review or draft contracts whenever a need arises
Perform any other duties as may be assigned by

Qualifications, Skills and
The applicant must hold a related Master’s
degree or higher in a related field.
Post graduate diploma in M&E will be an
added advantage.
At least five years of relevant international
experience both in field and headquarters in humanitarian relief, recovery or
development work.
Experience working with international
development partners, international nongovernmental organization (INGOs) and
donors (in particular UNHCR experience) is an asset
Experience conducting M&E in humanitarian
relief and development
Previous experience in coaching program staff in
facilitating training and in selecting and managing consultants.
Professional competency in Microsoft Windows,
Outlook, Word, Excel. Professional competency in major statistical analysis
software like SPSS will be an added advantage.
Ability to write clearly articulate proposals,
reports, and correspondence
Proven experience in producing briefs,
newsletters, magazines and other materials for both internal and external
Experience with monitoring and evaluation systems
and research
Excellent written and verbal communication
Good analytical skills and ability to present
complex information precisely
Capacity to lobby, influence and represent AIRD
at all levels
Must be conversant in English with French as an
added advantage.
How to Apply:
All suitably qualified and interested candidates should send an
application letter stating qualifications and experience, and their suitability
together with latest updated C.V. by email to Please
kindly note in the email subject line: Application for Program Manager – post.
Deadline: Friday, 15th
December, 2017
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