Job Title: Program Manager
Organisation: African
Initiatives for Relief and Development (AIRD)
Initiatives for Relief and Development (AIRD)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Director of
Operations
Operations
About US:
African Initiatives for Relief and Development (AIRD) is a
non-governmental, non-political, non-religious and non-profit making
organization with the main aim of protecting and seeking durable solutions for
Refugees and IDPs in Africa in partnership with UNHCR the UN refugee agency.
non-governmental, non-political, non-religious and non-profit making
organization with the main aim of protecting and seeking durable solutions for
Refugees and IDPs in Africa in partnership with UNHCR the UN refugee agency.
Key Duties and Responsibilities:
Program Management:
·
Adhere to all regulations, instructions and
observe guidelines, orientations, systems, procedures forms and formats of the
AIRD Standard Operating Procedures
Adhere to all regulations, instructions and
observe guidelines, orientations, systems, procedures forms and formats of the
AIRD Standard Operating Procedures
·
Read and have a good understanding of AIRDs SOPS
and how they work in the field
Read and have a good understanding of AIRDs SOPS
and how they work in the field
·
Prepare a summary of all SOPs for Program offices
and provide feedback for improvements
Prepare a summary of all SOPs for Program offices
and provide feedback for improvements
·
Ensure that management is made aware of any
issues that UNHCR may have communicated with regard to the project operations
& reporting, so that timely action may be taken
Ensure that management is made aware of any
issues that UNHCR may have communicated with regard to the project operations
& reporting, so that timely action may be taken
·
Good understanding of Donor agreements
Good understanding of Donor agreements
·
Preparing necessary work plans for each program
from the Donor agreements to be monitored on a monthly, quarterly and annual
basis
Preparing necessary work plans for each program
from the Donor agreements to be monitored on a monthly, quarterly and annual
basis
·
Abide by all government regulations /policies as
per the sub agreement
Abide by all government regulations /policies as
per the sub agreement
Program Monitoring & Evaluation:
·
Develop, review or update existing
questionnaires for monthly reports, quarterly reports, annual reports,
comprehensive survey for the Country Program Offices
Develop, review or update existing
questionnaires for monthly reports, quarterly reports, annual reports,
comprehensive survey for the Country Program Offices
·
Regularly monitor and evaluate AIRD’s operations
reports, data, and other related documents received from the Country Program
Offices
Regularly monitor and evaluate AIRD’s operations
reports, data, and other related documents received from the Country Program
Offices
·
Review verification reports from the Program and
provide feedback on Operational issues
Review verification reports from the Program and
provide feedback on Operational issues
·
Coordinate with the Finance & Admin
department, Human Resource and others to improve AIRD HQ’s monitoring and
evaluation systems
Coordinate with the Finance & Admin
department, Human Resource and others to improve AIRD HQ’s monitoring and
evaluation systems
Knowledge Management
·
Receive and analyze AIRD’s operations reports,
data and other related documents submitted by Country Program Offices
Receive and analyze AIRD’s operations reports,
data and other related documents submitted by Country Program Offices
·
Update the AIRD HQ’s operations database by
transferring operations data received from Country Program Offices
Update the AIRD HQ’s operations database by
transferring operations data received from Country Program Offices
·
Follow up for any inclusions, exclusions and
clarifications required by the DOO from the Country Program Offices related to
operations report, data or other documents submitted to the HQ
Follow up for any inclusions, exclusions and
clarifications required by the DOO from the Country Program Offices related to
operations report, data or other documents submitted to the HQ
·
Receive, transfer, maintain and analyze data
relevant to AIRD’s operations from UNHCR’s country fact sheet, operations
updates, snapshots, reference maps, and other sources
Receive, transfer, maintain and analyze data
relevant to AIRD’s operations from UNHCR’s country fact sheet, operations
updates, snapshots, reference maps, and other sources
·
Transform AIRD HQ’s operations database into an
information hub and disseminate operations data to Country Program Offices as
and when required
Transform AIRD HQ’s operations database into an
information hub and disseminate operations data to Country Program Offices as
and when required
·
Review organogram submitted by Country Program
Offices and submit the review report to the DOO for further action
Review organogram submitted by Country Program
Offices and submit the review report to the DOO for further action
Proposal/COE Responsiveness
·
Monitor on daily basis UNHCR partner portal and
update the DOO about new Call of Expressions relevant to AIRD’s Operations and
prospective opportunity for further action
Monitor on daily basis UNHCR partner portal and
update the DOO about new Call of Expressions relevant to AIRD’s Operations and
prospective opportunity for further action
·
Work closely with the DOO in drafting and
submitting Call of Expressions on UNHCR partner portal
Work closely with the DOO in drafting and
submitting Call of Expressions on UNHCR partner portal
Stakeholder/Donor Relations
·
Attend UNHCR inter-agency meetings, workshops
and submit a brief summary report to the DOO
Attend UNHCR inter-agency meetings, workshops
and submit a brief summary report to the DOO
·
Develop and maintain good working relationships
with all relevant stakeholders including Donors, INGOs and NGOs
Develop and maintain good working relationships
with all relevant stakeholders including Donors, INGOs and NGOs
·
Review or draft contracts whenever a need arises
Review or draft contracts whenever a need arises
·
Perform any other duties as may be assigned by
management
Perform any other duties as may be assigned by
management
Qualifications, Skills and
Experience:
Experience:
·
The applicant must hold a related Master’s
degree or higher in a related field.
The applicant must hold a related Master’s
degree or higher in a related field.
·
Post graduate diploma in M&E will be an
added advantage.
Post graduate diploma in M&E will be an
added advantage.
·
At least five years of relevant international
experience both in field and headquarters in humanitarian relief, recovery or
development work.
At least five years of relevant international
experience both in field and headquarters in humanitarian relief, recovery or
development work.
·
Experience working with international
development partners, international nongovernmental organization (INGOs) and
donors (in particular UNHCR experience) is an asset
Experience working with international
development partners, international nongovernmental organization (INGOs) and
donors (in particular UNHCR experience) is an asset
·
Experience conducting M&E in humanitarian
relief and development
Experience conducting M&E in humanitarian
relief and development
·
Previous experience in coaching program staff in
facilitating training and in selecting and managing consultants.
Previous experience in coaching program staff in
facilitating training and in selecting and managing consultants.
·
Professional competency in Microsoft Windows,
Outlook, Word, Excel. Professional competency in major statistical analysis
software like SPSS will be an added advantage.
Professional competency in Microsoft Windows,
Outlook, Word, Excel. Professional competency in major statistical analysis
software like SPSS will be an added advantage.
·
Ability to write clearly articulate proposals,
reports, and correspondence
Ability to write clearly articulate proposals,
reports, and correspondence
·
Proven experience in producing briefs,
newsletters, magazines and other materials for both internal and external
audiences
Proven experience in producing briefs,
newsletters, magazines and other materials for both internal and external
audiences
·
Experience with monitoring and evaluation systems
and research
Experience with monitoring and evaluation systems
and research
·
Excellent written and verbal communication
skills
Excellent written and verbal communication
skills
·
Good analytical skills and ability to present
complex information precisely
Good analytical skills and ability to present
complex information precisely
·
Capacity to lobby, influence and represent AIRD
at all levels
Capacity to lobby, influence and represent AIRD
at all levels
·
Must be conversant in English with French as an
added advantage.
Must be conversant in English with French as an
added advantage.
How to Apply:
All suitably qualified and interested candidates should send an
application letter stating qualifications and experience, and their suitability
together with latest updated C.V. by email to [email protected]. Please
kindly note in the email subject line: Application for Program Manager – post.
application letter stating qualifications and experience, and their suitability
together with latest updated C.V. by email to [email protected]. Please
kindly note in the email subject line: Application for Program Manager – post.
Deadline: Friday, 15th
December, 2017
December, 2017
For more of the latest jobs, please visit https://www.theugandanjobline.com or
find us on our Facebook page https://www.facebook.com/UgandanJobline
find us on our Facebook page https://www.facebook.com/UgandanJobline