Operations Officer Non-profit Jobs – Walimu

Job Title:    Operations Officer
Organization: Walimu
Duty Station: Kampala, Uganda
Salary: USh 1,600,001 –
1,800,000
About Us:
Walimu is a non-profit organization registered as a 501(c)(3) public
charity in the United States of America and as a non-governmental organization
in Uganda. Walimu was founded in 2011 by a group of research doctors based on
the simple observation that in low-income countries, many severely ill patients
die of curable conditions because they are not identified and treated early
enough. Walimu’s mission focuses on improving quality of care by understanding
barriers to quality care, enabling improvements in care through hands-on
training of healthcare providers, and establishing accountability through data
collection and analysis. Walimu’s work is grounded in research and based on the
best available evidence on care in resource-constrained settings and health
worker behaviour change. Walimu works closely with the Ministry of Health in
Uganda to implement programs.
Job Summary: The Operations
Officer will also double as a Personal Assistant to the Executive Director at
Walimu.  
Key Duties and Responsibilities:
  • Supervise duties of office staff, handle
    public relations and communications issues.
  • Manage telecommunication issues for the
    office staff including email setup, office calendars, internal phone
    networks, mobile phone networks, teleconference capability.
  • The incumbent will also be responsible for
    updating the organization website.
  • Manage office purchases including hardware
    (e.g., computers, printers, phones, projectors, etc); software (e.g.,
    internet, phone lines etc.); furniture
  • Manage relevant warranties and service
    contracts with trusted vendors for office equipment
  • Procure and maintain inventory for
    dispensable items (e.g., stationery, pens, toner for printers, extension
    cords, toiletries, cleaning supplies, etc)
  • Organise and coordinate meetings
    (including travel arrangements, invitations, etc.)
  • Documenting minutes for all staff meetings
    and maintain issue logs
  • Perform any other duties of receptionist
    when office is understaffed or when requested by supervisor
  • Work closely with the finance department
    regarding monthly procurements, outstanding invoices, and expenditures
  • Develop and maintain office filing system
    (both electronic and hard copy)
  • Contribute to the development of human
    resource standard operating procedures (SOPs)
  • Create an enabling environment in the
    office for staff to carry out their tasks
  • Perform any other tasks requested by
    supervisor(s) 



Qualifications, Skills and
Experience:  
  • The ideal candidate should preferably hold
    a Bachelor’s Degree in the management area.  
  • Four to six years of experience in office
    management
  • Prior exposure to projects and programs experience,
    and public relations experience is essential
  • Skills in information technology relevant
    to responsibilities detailed above
  • Ability to work independently and meet
    deadlines;
  • Ability to manage projects and execute
    tasks;
  • Ability to communicate effectively;
    ability to forecast and solve problems;
  • Ability to work effectively with the
    Walimu-Uganda team and external partners.
How to Apply:
All suitably qualified and interested candidates should send their
updated CVs to headhuntersuganda@gmail.com clearly marking the subject line as “Operations
officer – Walimu”
Deadline: 31st December 2017

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