Job Title: Head Procurement
Organisation: National Drug
Authority (NDA)
Authority (NDA)
Duty Station: Kampala, Uganda
Reports to: Secretary to the
Authority
Authority
About US:
The National Drug Authority (NDA) is an autonomous body which was
established by the National Drug Policy and Authority Act Cap 206 , Laws of
Uganda (2000 Edition) to regulate Human and Veterinary Medicines and other
healthcare products. NDA’s mandate is to ensure quality, safety and efficacy of
human and veterinary medicines and other healthcare products through the
regulation and control of their production, importation, distribution and use.
established by the National Drug Policy and Authority Act Cap 206 , Laws of
Uganda (2000 Edition) to regulate Human and Veterinary Medicines and other
healthcare products. NDA’s mandate is to ensure quality, safety and efficacy of
human and veterinary medicines and other healthcare products through the
regulation and control of their production, importation, distribution and use.
Job Summary: The Head Procurement will manage the
procurement and disposal department to effectively procure goods, services and
works in line with the PPDA Act & Regulations.
procurement and disposal department to effectively procure goods, services and
works in line with the PPDA Act & Regulations.
Key Duties and Responsibilities:
·
Manage
the Procurement and Disposal department by formulating short and long term Work
Plans and supervises the implementation of such plans in line with the PPDA
Act, Regulations, Guidelines and NDA procurement plan
Manage
the Procurement and Disposal department by formulating short and long term Work
Plans and supervises the implementation of such plans in line with the PPDA
Act, Regulations, Guidelines and NDA procurement plan
·
Advise
the Secretary to the Authority on all matters relating to procurement and
disposal of assets
Advise
the Secretary to the Authority on all matters relating to procurement and
disposal of assets
·
Prepare
procurement plans, budgets and control the resources of the department
Prepare
procurement plans, budgets and control the resources of the department
·
Prepare
periodic reports to the Contracts Committee & Accounting Officer
Prepare
periodic reports to the Contracts Committee & Accounting Officer
·
Work
closely with PPDA on all matters of procurement and disposal including filing
monthly procurement reports
Work
closely with PPDA on all matters of procurement and disposal including filing
monthly procurement reports
·
Manage
the development of the budget for the Department and ensure effective budget
management with the objective of cost saving
Manage
the development of the budget for the Department and ensure effective budget
management with the objective of cost saving
·
Ensure
that processes, systems and procedures needed for quality enhancement of the
services offered by the Department are established and implemented
Ensure
that processes, systems and procedures needed for quality enhancement of the
services offered by the Department are established and implemented
·
Responsible
for the identification and minimization of risks to minimize negative
impact on the operations of the Department in particular and NDA in general
Responsible
for the identification and minimization of risks to minimize negative
impact on the operations of the Department in particular and NDA in general
·
Evaluate
all procurement requirements and recommend the most appropriate procurement
procedures
Evaluate
all procurement requirements and recommend the most appropriate procurement
procedures
·
Keenly
track performance of all supply contracts, ensuring contract managers
file regular reports and confirm delivery of goods/services.
Keenly
track performance of all supply contracts, ensuring contract managers
file regular reports and confirm delivery of goods/services.
·
Establish
and implement performance monitoring system for all suppliers and provide
timely updates.
Establish
and implement performance monitoring system for all suppliers and provide
timely updates.
·
Prepare
draft bidding documents, requests for proposal, issue , receipt, opening
and review evaluation reports for procurement of goods, and services
Prepare
draft bidding documents, requests for proposal, issue , receipt, opening
and review evaluation reports for procurement of goods, and services
·
Carry out training for members of the Contracts and Evaluation Committees and
user departments on basic procurement principles and contract management,
whenever necessary
Carry out training for members of the Contracts and Evaluation Committees and
user departments on basic procurement principles and contract management,
whenever necessary
·
Oversee
development and implementation of standardized procurement management
policies, regulations and procedures across NDA and ensure they are regularly
updated
Oversee
development and implementation of standardized procurement management
policies, regulations and procedures across NDA and ensure they are regularly
updated
·
Oversee
the boarding off and disposal of assets in consultation with user directorates/
departments in accordance with NDA’s guidelines and PPDA regulations.
Oversee
the boarding off and disposal of assets in consultation with user directorates/
departments in accordance with NDA’s guidelines and PPDA regulations.
·
Perform
any other responsibilities, tasks or activities as may be assigned from time to
time.
Perform
any other responsibilities, tasks or activities as may be assigned from time to
time.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the National Drug
Authority (NDA) Head Procurement
job placement should preferably hold a Bachelor’s degree in procurement and a Master’s degree majoring in Procurement
The ideal candidate for the National Drug
Authority (NDA) Head Procurement
job placement should preferably hold a Bachelor’s degree in procurement and a Master’s degree majoring in Procurement
·
CIPS
full membership professional qualification is a MUST
CIPS
full membership professional qualification is a MUST
·
At
least ten (10) years working experience, five (5) of which should have been as
a manager or at senior management position in reputable organization.
At
least ten (10) years working experience, five (5) of which should have been as
a manager or at senior management position in reputable organization.
·
Strong
problem-solving and process improvement skills are imperative.
Strong
problem-solving and process improvement skills are imperative.
·
Extensive
knowledge of, and experience with the PPDA Act and regulations;
Extensive
knowledge of, and experience with the PPDA Act and regulations;
·
Previous
experience in planning and implementing procurements;
Previous
experience in planning and implementing procurements;
·
High
integrity and strong interpersonal skills, good communication skills and
be self-driven;
High
integrity and strong interpersonal skills, good communication skills and
be self-driven;
·
Flexible
and able to respond effectively to unforeseen workplace circumstances;
Flexible
and able to respond effectively to unforeseen workplace circumstances;
·
High
maturity of character with high levels of confidentiality;
High
maturity of character with high levels of confidentiality;
·
Excellent
analytical skills, good oral and written skills
Excellent
analytical skills, good oral and written skills
·
Knowledge
and experience using specialized procurement packages.
Knowledge
and experience using specialized procurement packages.
How to Apply:
All suitably qualified and interested candidates are encouraged to send
a cover letter, copies of your academic qualifications together with your
Curriculum Vitae (CV) indicating three (3) referees of whom one (1) should be
your current or most recent employer either electronically to the e-mail
address- [email protected] or hand delivered to National Drug Authority office, 1st
Floor, Rumee, Plot 19 Lumumba Avenue opposite TWED PLAZA. Your application
should be addressed to the Head Human Resources and Administration, National
Drug Authority.
a cover letter, copies of your academic qualifications together with your
Curriculum Vitae (CV) indicating three (3) referees of whom one (1) should be
your current or most recent employer either electronically to the e-mail
address- [email protected] or hand delivered to National Drug Authority office, 1st
Floor, Rumee, Plot 19 Lumumba Avenue opposite TWED PLAZA. Your application
should be addressed to the Head Human Resources and Administration, National
Drug Authority.
Deadline: 10th
January 2018
January 2018
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