Fresher Procurement Officer Non-profit Jobs – Medical Research Council (MRC) / UVRI UK

Job Title:      Procurement Officer
Organization: Medical
Research Council (MRC) / UVRI UK
Duty Station: Entebbe,
Reports to: Senior
Procurement Officer
Position Code: MO127
About Us:
The MRC/UVRI Uganda Virus Research Unit on AIDS was established
following a request in 1988 from the Uganda Government to the British
Government for collaboration on the research of HIV (Human Immunodeficiency
Virus) infection and AIDS (Acquired Immunodeficiency. The Unit is a center of
excellence in HIV/AIDS related research. It conducts large-scale
epidemiological and intervention studies, clinical trials, virological and
immunological research and behavioural studies, and has generated a wealth of
research results that have been used to inform policy and practice that have
led to a large number of scientific publications in peer reviewed journals over
Job Summary:  The Procurement Officer will be responsible
for providing efficient and timely procurement services for the Unit both
locally and internationally. They ensure best value for money at all times and
upholding the highest standards of ethical conduct in all dealings with
suppliers and contractors as a result, are compliant with the UK fraud and
bribery Act, Ugandan Public Procurement Policy and MRC policy on financial
Key Duties and
  • Preparing
    and issuing of purchase orders for local and international purchases in
    the Navision accounting system with all associated tasks.
  • Conducting
    daily update of the intranet on all progress pertaining to the daily
    procurement transactions.
  • Solicitation
    for quotations and analysing the quotations in a way that fully complies
    with all relevant purchasing SOP and policies.
  • Supporting
    the tender process with all associated tasks for values above £20,000.
  • Ensure
    that services offered by a supplier match the specifications, terms
    of references and scope of works for goods, services and draft contracts
    in liaison with project leaders and users.
  • Follow
    up on delivery of orders and resolve discrepancies, delays or complaints
    that arise and take appropriate actions
  • Maintain
    and update the approved suppliers’ database as well as supplier
    relationship management.
  • Managing,
    coordinating and monitoring procurement functions in accordance with
    approved policies and procedures and business best practices.
  • Working
    closely with freight and clearing agencies both locally and
    internationally to ship goods and clear through customs.
  • Guiding
    the suppliers and the MRC/UVRI staff on procurement procedures; Liaising
    with and maintaining good relationships with suppliers to ensure
    timely delivery of goods and services; overseeing the development and
    finalization of all specifications for all requirements;
  • Assisting
    the Unit in the identification of reliable sources of supply by:
    Conducting market research by reviewing catalogues and trade
    directories, interviewing sales persons, browsing internet and keeping
    abreast of technological innovations;
  • Maintaining
    and updating preferred suppliers’ database as well as supplier
    relationship management.
  • Maintaining
    and updating the contract register for all contracts.
  • International
    and local purchase reconciliations through the oracle and dynamics

Qualifications, Skills and
  • The
    applicant must hold a Bachelor’s Degree in Procurement and Supply chain
  • Full/Part
    Chartered Institute of Procurement and Supply (CIPS) will be of an
    added advantage.
  • At
    least two years’ experience in a busy procurement office of an
    international organisation.
  • Previous
    experience in a similar position within a Medical/Scientific organization
    will be of added advantage.
  • Previous
    experience working with the Navision ERP package, MS Office programs,
    knowledge of Ugandan Public Procurement Act
How to Apply:
The candidates should send their application letters, curriculum vitae
including names, email addresses and telephone contact details of three (3)
referees, plus copies of academic qualifications should be e-mailed to NB:
Please quote the following position code in the subject line of the email: Procurement Officer – PO127. Please
also fill the following online form accordingly after submitting the
application documents on the e-mail above. Click Here
Address to:
The Human Resource and Administration Manager
MRC/UVRI Uganda Research Unit
P.O. Box, 49 Entebbe.
NB: Only shortlisted
candidates will be contacted for interviews. Note that academic qualifications
will be subjected to verification by the issuing institutions.
Deadline: 22nd
December 2017

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