Job Title: Finance and Administrative Officer
Organisation: Samaritan’s
Purse
Purse
Duty Station: Uganda
Reports to: Senior Finance
Officer
Officer
About Us:
Samaritan’s Purse is an international Christian relief and development
organization meeting the critical needs of victims of war, poverty, natural
disaster, famine and disease with the aim of sharing God’s love.
organization meeting the critical needs of victims of war, poverty, natural
disaster, famine and disease with the aim of sharing God’s love.
Job Summary: The
Finance/Admin Officer will support Program Managers by providing finance and
Admin coordination for the Kiryandongo Base field Base. He/She shall also be
responsible for assisting Program Managers in the development of efficient
financial and administrative systems for accountability and monitoring
purposes.
Finance/Admin Officer will support Program Managers by providing finance and
Admin coordination for the Kiryandongo Base field Base. He/She shall also be
responsible for assisting Program Managers in the development of efficient
financial and administrative systems for accountability and monitoring
purposes.
Key Duties and Responsibilities:
Finance Roles
·
Ensure that SP finance and procurement policies
are uniformly applied by all SP Lira programs, in close liaison with SP Program
Managers, SP Field Logistics Officer and SP Kampala Finance Manager.
Ensure that SP finance and procurement policies
are uniformly applied by all SP Lira programs, in close liaison with SP Program
Managers, SP Field Logistics Officer and SP Kampala Finance Manager.
·
Liaising with the bank with regards to SP Uganda
transactions.
Liaising with the bank with regards to SP Uganda
transactions.
·
Maintaining good working relationships with key
stakeholders.
Maintaining good working relationships with key
stakeholders.
·
Ensure smooth running of financial disbursement
and accountability.
Ensure smooth running of financial disbursement
and accountability.
·
Support staff and managers in implementing
effective financial systems and accounting procedures.
Support staff and managers in implementing
effective financial systems and accounting procedures.
·
Financial monitoring and proper recording of
base and program expenditure in a timely fashion.
Financial monitoring and proper recording of
base and program expenditure in a timely fashion.
·
Timely financial reporting to SP Kampala Finance
Office as per set reporting deadlines.
Timely financial reporting to SP Kampala Finance
Office as per set reporting deadlines.
·
Compiling, checking and proper filing of all
finance documents.
Compiling, checking and proper filing of all
finance documents.
·
Involvement in composing suitable financial
reports on activities funded by IHQ, affiliates and Grantors.
Involvement in composing suitable financial
reports on activities funded by IHQ, affiliates and Grantors.
·
Assist with internal, external and specific
program audits.
Assist with internal, external and specific
program audits.
·
Ensure that financial/accounting activity is
carried out in accordance with Generally accepted accounting principles (GAAP)
Ensure that financial/accounting activity is
carried out in accordance with Generally accepted accounting principles (GAAP)
·
Any other duties or responsibilities assigned by
the program manager(s) and the Finance Manager, Kampala.
Any other duties or responsibilities assigned by
the program manager(s) and the Finance Manager, Kampala.
·
Relieving other finance officers at their
respective field offices.
Relieving other finance officers at their
respective field offices.
·
With a generous and serving spirit perform all
other tasks and responsibilities for the benefit of Samaritan’s Purse.
With a generous and serving spirit perform all
other tasks and responsibilities for the benefit of Samaritan’s Purse.
Admin Roles:
·
Oversee
and maintain cleanliness both within and outside office premises.
Oversee
and maintain cleanliness both within and outside office premises.
·
Facilitate
purchase of general cleaning and stationary supplies as well keeping records of
their stock and usage per project in accordance with SP finance policy;
Facilitate
purchase of general cleaning and stationary supplies as well keeping records of
their stock and usage per project in accordance with SP finance policy;
·
Work
closely with the Admin manager to coordinate hospitality services for visitors,
including transport, lodging and reception at given office plus any other
arrangements that arise.
Work
closely with the Admin manager to coordinate hospitality services for visitors,
including transport, lodging and reception at given office plus any other
arrangements that arise.
·
Ensure
regular liaison with service providers to improve service delivery; keep
contacts and updates, timely payments, provide brochures to them for easy
recognition and communication and a good relationship. Examples are umeme, water, rent, security,
newspapers, among others.
Ensure
regular liaison with service providers to improve service delivery; keep
contacts and updates, timely payments, provide brochures to them for easy
recognition and communication and a good relationship. Examples are umeme, water, rent, security,
newspapers, among others.
·
Maintain
accurate and up-to-date records of all administrative activities, enabling
tracking and cross-checking of requests, preparing summary reports to
Admin manager.
Maintain
accurate and up-to-date records of all administrative activities, enabling
tracking and cross-checking of requests, preparing summary reports to
Admin manager.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Samaritan’s Purse Finance
and Administrative Officer job placement should hold possess adequate finance
training
The applicant for the Samaritan’s Purse Finance
and Administrative Officer job placement should hold possess adequate finance
training
·
A minimum of two years of experience in Finance
and Administration roles
A minimum of two years of experience in Finance
and Administration roles
·
Good
computer skills (Ms Excel, accounting software)
Good
computer skills (Ms Excel, accounting software)
·
Analytical
skills
Analytical
skills
·
High
Integrity
High
Integrity
·
Keen
attention to detail
Keen
attention to detail
How to Apply:
All suitably qualified and interested candidates should send an updated
CV, covering letter and relevant documentation via email to HR:
[email protected]
CV, covering letter and relevant documentation via email to HR:
[email protected]
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or find us on our facebook page https://www.facebook.com/UgandanJobline