Job Title: Administrative Assistant
Organisation: Public Procurement and Disposal of Public
Assets Authority (PPDA)
Assets Authority (PPDA)
Duty Station: Kampala, Uganda
Reports to: Director Capacity Building and Advisory
Services
Services
About US:
The Public Procurement and Disposal of Public Assets Authority (PPDA)
is established under the PPDA Act No.1 of 2003 to develop standards and
regulate procurement and disposal practices in respect of all Procuring and
Disposing Entities which include Central Government Ministries and Departments,
Local Governments, State Enterprises, Constitutional and Statutory Bodies and
post primary training institutions.
is established under the PPDA Act No.1 of 2003 to develop standards and
regulate procurement and disposal practices in respect of all Procuring and
Disposing Entities which include Central Government Ministries and Departments,
Local Governments, State Enterprises, Constitutional and Statutory Bodies and
post primary training institutions.
Job Summary: The Administrative Assistant will offer
administrative support to the directorate to include handling correspondences
between and within the directorate, as well as ensure proper document/filing,
records keeping and mail handling system for efficient and effective service
delivery.
administrative support to the directorate to include handling correspondences
between and within the directorate, as well as ensure proper document/filing,
records keeping and mail handling system for efficient and effective service
delivery.
Key Duties and Responsibilities:
- Provide efficient and
effective administrative/secretarial services for Directors, staff and
clients as required in order to facilitate achievement of intended
objectives. - Ensure that all claims
submitted / presented for payment have the entire supporting document and
that that all information is accurate so that payments may be
processed. - The incumbent will
ensure that the quality of services provide at the reception desk meets the
standards and expectations of all visitors ate PPDA. - Provide a conducive
working environment that will enhance the provision of effective and
efficient services to the directorate team. - Manage the receiving,
registration and distribution of mail received ensuring that the correct
persons receive the correct response. - Actively contribute to
the planning and managing of the directorate’s schedules and related
logistics to ensure that the directorate efficiently meets the timelines
and execution of duties.
Qualifications, Skills and Experience:
- The ideal candidate
for the PPDA Administrative Assistant job opportunity should hold a
Diploma in Secretarial Studies or Business Administration. - Credits in both
Mathematics and English at O’ Level. - A minimum of two (2)
years of relevant working experience. - Excellent
communication skills - Good customer care
skills - Skills and experience
in Information Handling and Filing - Information
Technology/ Computer Skills - High level of
integrity.
How to Apply:
All qualified candidates should send their envelopes clearly marked
“Application for the Post of ………………..” with an application letter and detailed
CV indicating three independent referees; copies of academic certificates and
one (1) current Passport photograph should be submitted to:
“Application for the Post of ………………..” with an application letter and detailed
CV indicating three independent referees; copies of academic certificates and
one (1) current Passport photograph should be submitted to:
The Executive Director,
Public Procurement and Disposal of Public Assets Authority,
Plot 37 Nakasero Road, 5th Floor. UEDCL Tower
P.O. Box 3925, Kampala. Uganda.
Deadline: 4th January 2018 by 5.00 p.m.
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