Fresher Admin USAID Project Jobs – Program Assistant – University Research Co., LLC (URC)

Job Title:          Program Assistant
Organisation: University Research Co., LLC (URC)
Project Name: USAID’s Defeat TB Project
Duty Station: Kampala, Uganda
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About USAID Defeat TB project:
University Research Co., LLC (URC) is implementing the USAID’s Defeat
TB project. Aligned with Objective #3 in USAID’s Country Development
Cooperation Strategy and in support of the Government of Uganda’s TB Program,
this five-year, USAID funded project’s goal is to increase TB case
notification, case detection, and treatment outcomes through health system
strengthening.  The Defeat TB project goal is to increase TB case notification,
case detection, and treatment outcomes through health system strengthening with
the aim of ending the TB epidemic in Uganda.
Job Summary: The Program
Assistant will provide support to project staff with the overall aim of
ensuring smooth functioning of operations and project activities. You are an
integral part of the administrative team and will work closely with senior and
technical staff to ensure project needs are met.
Key Duties and Responsibilities:
Office Support
  • Perform general clerical duties, to
    include but not be limited to photocopying, scanning, faxing, filing, and
  • Provide office administrative support
    including organization and facilitation for internal meetings, drafting
    agendas, and taking minutes;
  • Maintain hard copy and electronic versions
    of a project archive, including contract and subcontract documents, client
    approvals, consultant documents, travel files, procurement files, project
    deliverables, project reports, and minutes of meetings.
  • Manage and document correspondences
    between project offices, the home office, client, other partners, and
  • Support new staff orientation, onboarding
    and other HR initiatives.
  • The jobholder will also answer incoming
    telephone calls, take complete and accurate messages for people who are
    not available, and ensure they receive the messages.
  • Greet and escort guests.
  • Ensure timely settlement of office bills.
  • Provide support with making logistical
    arrangements for project events and field activities.
  • Make logistical arrangements for project
    staff traveling outside their region or for international visitors.
Program Support:
  • Prepare invitations for trainings and
    workshops and follow-up with participants as needed
  • Support preparation of materials and
    logistics for outside trainings, workshops, and special events
  • Develop checklist for required training
    materials and equipment with technical lead and prepare corresponding
  • Ensure training teams have required
    materials and equipment packed prior to training and returned to stores/inventory
    following the training
  • Prepare and distribute per diem and
    transportation payments to training participants and organize required
    supporting documentation
  • Manage logistics for meetings and
    workshops including organization of lunch/tea, preparation of the meeting
    space/equipment, welcome participants, and materials preparation.
  • Maintain electronic and paper files of
    program communications, materials, and health unit specific documents.
  • Any other duties as assigned by supervisor
    and other senior staff.

Qualifications, Skills and Experience:
  • The applicants for the USAID Defeat TB
    Project Program Assistant job opportunity must hold a Bachelor’s Degree in
    Administration, Management, Business, Social Science, or other relevant
  • Two years of relevant professional
    experience in office administration
  • Excellent knowledge and experience with
    Windows, Word, Excel, PowerPoint, and other data processing and graphical
    presentation software.
  • Ability to independently plan and execute
    complex tasks while addressing daily management details and remaining
    organized and focused on long-term deadlines and strategy highly
  • Excellent inter-personal communication
    skills and excellent organization skills.
  • Oral and written English language fluency.
NB: Only candidates who are eligible to work in
the Uganda for an indefinite period without a need for sponsorship will be
considered for this position.
How to Apply:
All suitably qualified and interested candidates who wish to join the
URC should upload their updated CVs / résumés and cover letters at the link
below. Also, please complete your application form and attach a completed USAID
Form 1420 Contractor Employee Biographical Data Sheet as well, download it
Deadline: 29th
December 2017 by 5:00 pm
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