Director, Finance US Non-profit Careers – IntraHealth International

Job Title:      Director, Finance
Organisation: IntraHealth International
Duty Station:  Kampala, Uganda
About US:
IntraHealth International is a non-profit organization that was founded
in North Carolina, United States and has been working in over 30 years in over
100 countries. IntraHealth has empowered health workers to better serve
communities in need. IntraHealth fosters local solutions to health care
challenges by improving health worker performance, strengthening health
systems, harnessing technology, and leveraging partnerships. In collaboration
with governments, nongovernmental organizations, and private- sector
organizations around the world, IntraHealth champions the needs and contributions
of health workers—from doctors and nurses to community health workers to health
facility managers—and works to ensure they have the tools, supplies,
information, training, and support they need to provide communities they serve
with the best possible opportunity for health and well-being.
Job Summary: The Director,
Finance will offer fiscal leadership for the project, ensuring the project can
effectively use USAID resources to meet project goals. S/he will be responsible
for the financial systems of IntraHealth, including the following functions:
compliance oversight function, auditing function, accounting and financial
reporting function, budgeting and budget management, and supervisory and
liaison function.
Key Duties and Responsibilities:
Compliance Oversight Function:
  • Ensure that all activities are implemented
    as per the approved workplan and budget.
  • Contribute towards ensuring that
    Operational and Finance Manuals are up to date with the legislative
    requirements
  • Developing and enforcing effective
    policies to guide processes and project implementation in line with USAID
    rules and regulations, organizational policies, local laws and good
    business practice.
  • Participate in strategic planning for the
    organization
  • Inform leadership of emerging donor,
    regulatory and statutory requirement with as would affect the operations
    of the organization as a whole
  • Safeguard the organization from deliberate
    loss, fraud or misappropriation through enhanced compliance checks at all
    levels of project implementation
  • Ensure that the regulatory requirements of
    all statutory bodies are met in a timely manner
Auditing function:
  • Serve as the liaison with external
    auditors, facilitate internal and external audits
  • Prepare responses to audit findings and
    follow-up on the implementation of audit recommendations
Accounting and Financial Reporting functions:
  • Manage keeping of proper books of accounts
    for the project
  • Approve all Activity and Travel advances,
    Payment vouchers, Journal & Receipt Vouchers- Confirm accuracy, proper
    coding, completeness, budget availability, adequacy of supporting
    documents and adherence to IH and donor policies
  • Document and maintain complete and
    accurate supporting information for all financial transactions including
    safe custody of accountable documents.
  • Coordinate changes and improvements in
    automated financial and management information systems
  • Maintain custody of all audit reports
  • Employ prudent treasury management to
    avoid exposure to exchange losses
  • Recommend and implement risk mitigating
    factors around cash handling
  • Ensure donor reports are submitted in a
    timely manner and that these are accurate, complete and reliable
  • Reviews monthly financial reports to
    ensure they are accurate and complete before submission to HQ by the due
    dates
  • Compilation of other regular and ad hoc
    financial reports that may be requested by the donor or for internal
    purposes
Budgeting and Budget Management:
  • Lead the annual work-planning and
    budgeting process
  • Ensure that project budgets are complete,
    accurate and a sound representation of the project financial needs
  • Contribute toward the timely submission of
    budgets to the donor or other internal parties
  • Serve as the Custodian of approved annual
    budgets
  • Maintain an updated project office
    operational budget
  • Ensure timely and accurate recording of
    project budgets in IHBIRD
  • Present useful, reliable and timely budget
    versus actual reports for internal management purposes each month
  • Liaison as necessary with the HQ Finance
    Business department as necessary to ensure harmony between the records at
    the Country office and HQ level
  • Monitor revenue budgets for material
    variances on a monthly basis.
Supervisory and Liaison Function:
  • Ensure that all supervisees have updated
    Job profiles and that these have been clearly communicated and well understood
  • Ensure that the distribution of roles
    within the department is commensurate with the competency levels
  • Conduct formal and informal, ongoing
    appraisal of supervisees performance identifying areas for enhancement,
    improvement or other appropriate action
  • Provide mentorship and targeted capacity
    building to the finance and program team in topical finance areas through
    information-sharing sessions, trainings and brown-bags.
  • Effectively manage relationships with the
    organizations’ bankers, auditors and professional advisors as applicable;
    advising on any necessary changes in a timely manner.



Qualifications, Skills and Experience: 
  • The ideal applicants for the Intrahealth
    International Director, Finance job placement should hold a Master’s
    Degree or higher in Business Administration, Finance, Accounting or other
    relevant field.
  • Professional qualification in CPA or ACCA.
  • At least eight years’ experience in
    large-scale, complex, international projects including experience in the
    fiscal management of United States Government (USG) projects with a strong
    preference for USAID contracts and cooperative agreements.
  • Proficiency in QuickBooks, Microsoft Excel
    and Microsoft Word.
  • Proficiency using online financial systems
    and databases.
  • Extensive knowledge and understanding of
    professional accounting principles, theories, practices and terminology as
    well as principles and accepted procedures associated with USAID
    regulations is highly desirable.
  • A high level of analytical skill and sound
    judgement is required as this position requires a high level of
    independent judgement with regard to IntraHealth financial management, and
    regulations. Familiarity with compliance regulations and the Federal
    Acquisition Regulations is required.
  • Extensive knowledge of US and Ugandan
    Government laws and regulations.
  • Demonstrated ability to set up and
    maintain accounting and financial management systems and ability to build
    and review budgets.
  • Strong oral and written communications
    skills in English, and ability to negotiate with partners and USAID.
  • Demonstrated ability to work effectively
    in team-based environment, supervise a professional team and ability to
    interact with a variety of technical, program and other specialists.
  • Excellent personal integrity and confidentiality.
Personal Competencies:
  • Innovation – Develops new,
    better or significantly different ideas, methods, solutions or initiatives
    that result in improvement of IntraHealth’s performance and meeting
    objectives, results and global commitments.
  • Accountability – Holds self and
    others accountable for all work activities, research and personal actions
    and decisions; follows through on commitments and focuses on those
    activities that have the greatest impact on meeting measurable high
    quality results for IntraHealth’s success. Exercises ethical practices,
    respectful words and behaviors, and equitable treatment of others in all
    activities.
  • Service Excellence – Knowledge
    of and ability to put into action customer service concepts, processes and
    techniques to access internal and/or external client needs and
    expectations and meet or exceed those needs and expectations through
    providing excellent service directly or indirectly.
  • Effective Communication (Oral and
    Written)
    – Understands effective communication concepts, tools and
    techniques; ability to effectively transmit, explain complex technical
    concepts in simple, clear language appropriate to the audience; and
    receive, and accurately interpret ideas, information, and needs through
    the application of appropriate communication behaviors
  • Planning and Organizing
    Develops clear goals that are consistent with agreed upon strategies;
    identifies priority activities and assignments; adjusts priorities as
    required; allocates appropriate time and resources for completing work;
    foresees risks and allows for contingencies when planning; and monitors
    and adjusts plans and actions as necessary.
  • Interpersonal Relationships
    Knowledge of and the ability to effectively interact within and across
    Divisions, Departments/Country Offices in a constructive and collaborative
    manner.
How to Apply:
All suitably qualified and interested candidates are encouraged to
apply at the link below.
Deadline: 31st December 2017

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