The Ugandan Jobline

• Ensure that all activities are implemented
  as per the approved workplan and budget.
• Contribute towards ensuring that
  Operational and Finance Manuals are up to date with the legislative
  requirements
• Developing and enforcing effective
  policies to guide processes and project implementation in line with USAID
  rules and regulations, organizational policies, local laws and good
  business practice.
• Participate in strategic planning for the
  organization
• Inform leadership of emerging donor,
  regulatory and statutory requirement with as would affect the operations
  of the organization as a whole
• Safeguard the organization from deliberate
  loss, fraud or misappropriation through enhanced compliance checks at all
  levels of project implementation
• Ensure that the regulatory requirements of
  all statutory bodies are met in a timely manner

• Serve as the liaison with external
  auditors, facilitate internal and external audits
• Prepare responses to audit findings and
  follow-up on the implementation of audit recommendations

• Manage keeping of proper books of accounts
  for the project
• Approve all Activity and Travel advances,
  Payment vouchers, Journal & Receipt Vouchers- Confirm accuracy, proper
  coding, completeness, budget availability, adequacy of supporting
  documents and adherence to IH and donor policies
• Document and maintain complete and
  accurate supporting information for all financial transactions including
  safe custody of accountable documents.
• Coordinate changes and improvements in
  automated financial and management information systems
• Maintain custody of all audit reports
• Employ prudent treasury management to
  avoid exposure to exchange losses
• Recommend and implement risk mitigating
  factors around cash handling
• Ensure donor reports are submitted in a
  timely manner and that these are accurate, complete and reliable
• Reviews monthly financial reports to
  ensure they are accurate and complete before submission to HQ by the due
  dates
• Compilation of other regular and ad hoc
  financial reports that may be requested by the donor or for internal
  purposes

• Lead the annual work-planning and
  budgeting process
• Ensure that project budgets are complete,
  accurate and a sound representation of the project financial needs
• Contribute toward the timely submission of
  budgets to the donor or other internal parties
• Serve as the Custodian of approved annual
  budgets
• Maintain an updated project office
  operational budget
• Ensure timely and accurate recording of
  project budgets in IHBIRD
• Present useful, reliable and timely budget
  versus actual reports for internal management purposes each month
• Liaison as necessary with the HQ Finance
  Business department as necessary to ensure harmony between the records at
  the Country office and HQ level
• Monitor revenue budgets for material
  variances on a monthly basis.

• Ensure that all supervisees have updated
  Job profiles and that these have been clearly communicated and well understood
• Ensure that the distribution of roles
  within the department is commensurate with the competency levels
• Conduct formal and informal, ongoing
  appraisal of supervisees performance identifying areas for enhancement,
  improvement or other appropriate action
• Provide mentorship and targeted capacity
  building to the finance and program team in topical finance areas through
  information-sharing sessions, trainings and brown-bags.
• Effectively manage relationships with the
  organizations’ bankers, auditors and professional advisors as applicable;
  advising on any necessary changes in a timely manner.

• The ideal applicants for the Intrahealth
  International Director, Finance job placement should hold a Master’s
  Degree or higher in Business Administration, Finance, Accounting or other
  relevant field.
• Professional qualification in CPA or ACCA.
• At least eight years’ experience in
  large-scale, complex, international projects including experience in the
  fiscal management of United States Government (USG) projects with a strong
  preference for USAID contracts and cooperative agreements.
• Proficiency in QuickBooks, Microsoft Excel
  and Microsoft Word.
• Proficiency using online financial systems
  and databases.
• Extensive knowledge and understanding of
  professional accounting principles, theories, practices and terminology as
  well as principles and accepted procedures associated with USAID
  regulations is highly desirable.
• A high level of analytical skill and sound
  judgement is required as this position requires a high level of
  independent judgement with regard to IntraHealth financial management, and
  regulations. Familiarity with compliance regulations and the Federal
  Acquisition Regulations is required.
• Extensive knowledge of US and Ugandan
  Government laws and regulations.
• Demonstrated ability to set up and
  maintain accounting and financial management systems and ability to build
  and review budgets.
• Strong oral and written communications
  skills in English, and ability to negotiate with partners and USAID.
• Demonstrated ability to work effectively
  in team-based environment, supervise a professional team and ability to
  interact with a variety of technical, program and other specialists.
• Excellent personal integrity and confidentiality.

• Innovation – Develops new,
  better or significantly different ideas, methods, solutions or initiatives
  that result in improvement of IntraHealth’s performance and meeting
  objectives, results and global commitments.
• Accountability – Holds self and
  others accountable for all work activities, research and personal actions
  and decisions; follows through on commitments and focuses on those
  activities that have the greatest impact on meeting measurable high
  quality results for IntraHealth’s success. Exercises ethical practices,
  respectful words and behaviors, and equitable treatment of others in all
  activities.
• Service Excellence – Knowledge
  of and ability to put into action customer service concepts, processes and
  techniques to access internal and/or external client needs and
  expectations and meet or exceed those needs and expectations through
  providing excellent service directly or indirectly.
• Effective Communication (Oral and
  Written) – Understands effective communication concepts, tools and
  techniques; ability to effectively transmit, explain complex technical
  concepts in simple, clear language appropriate to the audience; and
  receive, and accurately interpret ideas, information, and needs through
  the application of appropriate communication behaviors
• Planning and Organizing –
  Develops clear goals that are consistent with agreed upon strategies;
  identifies priority activities and assignments; adjusts priorities as
  required; allocates appropriate time and resources for completing work;
  foresees risks and allows for contingencies when planning; and monitors
  and adjusts plans and actions as necessary.
• Interpersonal Relationships –
  Knowledge of and the ability to effectively interact within and across
  Divisions, Departments/Country Offices in a constructive and collaborative
  manner.

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