The Ugandan Jobline

• Works cooperatively with all team members
  to support the achievement of work plan activities designed to achieve
  identified goals and objectives;
• Operates office equipment such as
  computers, fax machines, photocopiers, voice mail messaging systems and
  computer scanning equipment to complete department tasks;
• Performs clerical functions such as
  preparing correspondence, receiving visitors, arranging conference calls,
  and scheduling meetings for the Manager or designate;
• Coordinates and organizes meetings and
  conferences including meeting venue bookings, catering requirements, sets
  up the room with audio-visual equipment and flip charts and tends to other
  requirements of department meetings;
• Completes internal and external
  correspondence, legal documents, form letters and other documents, and
  distributes them as directed;
• Prepares meeting agendas, records and
  distributes meeting minutes, and maintains organized files of same;
• Coordinates any required repairs to office
  equipment;
• Maintains adequate office supply of all
  department supplies used within the department;

• Assists in the development and
  distribution of staff schedules;
• Produces forms, schedules, and
  correspondence as required;
• Produces and/or assists in the production
  of all required internal and external reports;
• Assists in the development of the
  department budget and ensures spending remains within acceptable
  variances;
• Prepares financial, expenditures and
  payment authorization forms, and administrative documents for
  authorization, such as cheque requisitions, purchase orders, etc.

• Develops or maintains an accurate and up
  to date records management system (including classifying and coding
  electronic and hardcopy files);
• Stores, retrieves and disseminates
  information for staff and clients;
• Prepares detailed presentations and
  reports as required by the Manager or designate;
• Ensures the safeguarding of all
  confidential files;
• Provides website updates to the IT
  department to ensure up to date department information is posted on the
  intranet/website;
• Creates databases and/or processes to
  accomplish tasks;

• Clean offices and smooth operations.
• Well managed operations
• Up to date filing/information management
  system.

• The applicant for the Administrative Assistant
  job placement must hold a Bachelor’s Degree or Diploma in related diploma
  business or related field.
• At least three years’ experience in a
  similar position.
• Excellent organizational, planning and
  problem solving skills;
• Ability to communicate effectively in
  writing and verbally;
• Working knowledge of Microsoft Office and
  other relevant software.
• Must be able to work flexible hours;

• Openness and flexibility
• Initiative and pro-activeness
• Focus , reliable and integrity
• Excellent communication skills,

Related Jobs