The Ugandan Jobline

• Handle
  administrative function of ERIKS RO, responsible for providing support and
  accountability.
• Receiving
  RO guests and logistics preparations. Coordination of service providers
  and ensuring their timely payments
• Follow
  up administrative issues with relevant ministries/ stakeholders to ensure
  that ERIKS as an organization, staff and assets are complying at all times
  with relevant local laws.
• Coordinate
  the procurement process for goods and services
• Preparation
  of purchase orders for goods and services
• Prepare
  limited consultation files and bidding documents
• Provide
  consulting support for the development and monitoring of commitments (purchase
  orders and contracts with suppliers and service providers)
• Coordinate
  bid evaluation (technical, administrative, financial). Ensure that
  contractual documents relating to acquisitions and contracts are available
  and well archived. Ensure effective and efficient logistics management
• Provide
  support in the planning and preparation of the missions of the ERIKS
  regional staff (ticket reservation, management of mission expenses,
  transports, etc.)
• Assist
  in the planning, implementation and follow-up of practical aspects related
  to workshops and trainings organized by ERIKS in the four countries of
  intervention (room rental, invitations and registration of participants,
  coordination of meals, etc.)
• Manage
  insurance cover for equipment, travel and vehicles if any and coordinate
  with SF regarding health and GPA insurance

• Manage
  the accounting of the operating expenses of the regional office and ensure
  the good archiving of the accounting documents
• Prepare
  financial reports on the operation of the regional office for the
  preparation of consolidated financial reports for dissemination and
  decision-making.
• Prepare
  and submit quality financial management reports (monthly, quarterly and
  annual).
• Ensure
  timely liquidation of advances
• Submit
  timely bank reconciliation statements reports to FMO for consolidation
• Prepare
  and provide cash management to ensure the availability of funds for
  operations.
• Provide
  support in budget monitoring and regular dispatch of administrative and
  financial documents to ERIKS headquarters for the provision of regional
  office accounts
• Assist
  in the annual budget of the ERIKS regional office
• Manage
  financial transactions to meet objectives and requirements for financial
  expenses and reporting.
• Implement
  internal financial controls & payment processes to achieve value for
  money at all times.
• Ensure
  proper documentation of all transactions, cross referencing, recording and
  filing.
• The
  jobholder will operate as authorised bank agent for the ERIKS office.
• Assist
  the Regional office team in the support of NGO partners:
• Assist
  in the preparation and analysis of project budgets proposed by ERIKS
  partners
• Assist
  in the analysis of periodic financial reports and audit reports
• Assist
  in the selection of auditors
• Assist
  in organizational assessments
• Assist,
  in visits to local partners and write follow-up reports
• Assist
  in drafting the financial part of donor reports and project proposals

• The
  ideal candidate for the Administration and Finance Officer job placement
  must hold an undergraduate degree in finance, accounting, commerce.
• Possession
  of post graduate qualifications and professional qualifications is an
  added advantage.
• Seven
  (7) years of experience in the areas of administrative (purchasing &
  logistics) and financial management of NGOs, including at two years of
  experience as a supervisor
• Ability
  to use a computer and knowledge of certain software and applications for accounting
  and Microsoft Excel (Word, Spreadsheets, Power Point, Internet, etc.)
• Good
  knowledge of written and spoken English
• Proven
  ability to provide support, guidance and training to partners
• Excellent
  problem-solving skills.
• Ability
  to deliver results on time
• Ability
  to work independently with minimal supervision
• Excellent
  negotiation and relationship management.
• Analytical
  and anticipating
• Ability
  to write clear, concise reports and budgets
• Communicate
  clearly and effectively.
• Demonstrate
  flexibility and understanding.
• A
  sense of fairness, transparency and rigor
• Integrity
• Pro
  activity and able to take initiative
• Ability
  to work under pressure.
• Share
  the core values, vision and mission of ERIKS
• Excellent
  morals and renounce all forms of corruption and embezzlement

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