Job Title: Administrator
(4 Fresher Non-profit Jobs)
(4 Fresher Non-profit Jobs)
Organization: Malaria
Consortium
Consortium
Project Name: USAID Malaria
Action Program for Districts (MAPD)
Action Program for Districts (MAPD)
Duty Station: Masaka, Arua,
Kabarole and Hoima, Uganda
Kabarole and Hoima, Uganda
Reports to: Regional
Coordinator
Coordinator
Salary: USD 6,350 per annum gross
per annum
per annum
About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
About USAID MAPD Project:
The Malaria Action Program for Districts (MAPD) project is a 5-year
USAID/PMI funded project. The project aims to prevent and control Malaria
illnesses and deaths in order to minimise the social economic effects of the
disease among the overall population of Uganda especially in children under 5
years of age. The project will be implemented starting in August 2016, and will
cover 43 districts with a total population of more than 13 million. The Malaria
Action Program for Districts project offers a partnership uniquely positioned
to deliver this implementation rollout. Partners include Johns Hopkins Program
for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan
Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and
Communication for Development Foundation-Uganda (CDFU).
USAID/PMI funded project. The project aims to prevent and control Malaria
illnesses and deaths in order to minimise the social economic effects of the
disease among the overall population of Uganda especially in children under 5
years of age. The project will be implemented starting in August 2016, and will
cover 43 districts with a total population of more than 13 million. The Malaria
Action Program for Districts project offers a partnership uniquely positioned
to deliver this implementation rollout. Partners include Johns Hopkins Program
for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan
Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and
Communication for Development Foundation-Uganda (CDFU).
Job Summary: The
administrator is responsible for management of the reception area, receiving
visitors, managing the central office phone, directing visitors and proving any
administrative related support to the team.
administrator is responsible for management of the reception area, receiving
visitors, managing the central office phone, directing visitors and proving any
administrative related support to the team.
Key Duties and Responsibilities:
Administration and logistics support (70%)
·
Ensure
that that all offices are kept clean at all times including the wash rooms by
providing adequate supervision to the support staff responsible for office
cleaning
Ensure
that that all offices are kept clean at all times including the wash rooms by
providing adequate supervision to the support staff responsible for office
cleaning
·
Ensure
that the office cleaners and kitchen staff are performing to the required standards
Ensure
that the office cleaners and kitchen staff are performing to the required standards
·
Ensure
that the compound has a tidy and professional appearance including gardening.
Ensure
that the compound has a tidy and professional appearance including gardening.
·
Report
any building and maintenance issues to the line manager
Report
any building and maintenance issues to the line manager
·
In
charge of stores both for project and office supplies
In
charge of stores both for project and office supplies
·
Manage
vehicles and drivers including review of vehicle records
Manage
vehicles and drivers including review of vehicle records
·
Coordinate
vehicle hire as and when necessary
Coordinate
vehicle hire as and when necessary
·
Asset
management and maintenance of register
Asset
management and maintenance of register
·
ICT:
Liaise with IT support service firms to offer regular professional advice, IT
support to staff in a timely manner that does not interfere with staff
work. Log all complaints and follow progress closely; raise to a manager if
service is not forthcoming
ICT:
Liaise with IT support service firms to offer regular professional advice, IT
support to staff in a timely manner that does not interfere with staff
work. Log all complaints and follow progress closely; raise to a manager if
service is not forthcoming
·
Generator
service/maintenance
Generator
service/maintenance
·
Procurement
of office and project supplies (with guidance of the PRC in Hoima)
Procurement
of office and project supplies (with guidance of the PRC in Hoima)
·
Supervise
and ensure that the office buildings and compound are kept in a clean
and tidy way. Report any building and maintenance requests in writing to the
Regional Coordinator
Supervise
and ensure that the office buildings and compound are kept in a clean
and tidy way. Report any building and maintenance requests in writing to the
Regional Coordinator
·
The jobholder will receive, analyse, code and prepare request for payment for water ,
electricity, staff telephone and security bills
The jobholder will receive, analyse, code and prepare request for payment for water ,
electricity, staff telephone and security bills
Supervise and ensure that the front desk represents the organization to
the visitors in a professional manner: (25%)
the visitors in a professional manner: (25%)
·
Supervise
the receptionist on a day to day basis and ensure that their performance meets
the organizations core values
Supervise
the receptionist on a day to day basis and ensure that their performance meets
the organizations core values
·
Ensure
that the front desk is staffed at all times during the working hours
Ensure
that the front desk is staffed at all times during the working hours
·
In
the absence of the receptionist, receive incoming calls to the office and
transfer to requested person
In
the absence of the receptionist, receive incoming calls to the office and
transfer to requested person
·
In
the absence of the receptionist, make outgoing calls from Malaria
consortium and connect to requested person
In
the absence of the receptionist, make outgoing calls from Malaria
consortium and connect to requested person
·
In
the absence of the receptionist, receive parcels and give them to owners, and
also send parcels
In
the absence of the receptionist, receive parcels and give them to owners, and
also send parcels
Other (5%)
·
Ensure
that the first Aid Box is fully stocked at all times.
Ensure
that the first Aid Box is fully stocked at all times.
·
Book
accommodation for staff members from upcountry offices.
Book
accommodation for staff members from upcountry offices.
·
Ensure
that the stationery store is always fully stocked, and request for more items
in case they are over.
Ensure
that the stationery store is always fully stocked, and request for more items
in case they are over.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the USAID Malaria Consortium Administrator
job should hold a Bachelor’s degree
in Information and office management/ office Administration or related.
The applicant for the USAID Malaria Consortium Administrator
job should hold a Bachelor’s degree
in Information and office management/ office Administration or related.
·
One year
of experience in the field of administration
One year
of experience in the field of administration
·
Previous
experience in managing a reception, switchboard and/or customer care
Previous
experience in managing a reception, switchboard and/or customer care
·
Proven
previous experience in office management
Proven
previous experience in office management
·
Possess
good understanding, knowledge and experience in document control and management
Possess
good understanding, knowledge and experience in document control and management
·
Demonstrated
ability to effectively manage time and resolve crises.
Demonstrated
ability to effectively manage time and resolve crises.
·
Excellent
interpersonal and communication skills
Excellent
interpersonal and communication skills
·
Good
excel and other software skills
Good
excel and other software skills
·
Keen attention
to detail
Keen attention
to detail
How to Apply:
All interested applicants are encouraged to apply online at the web
link below.
link below.
Deadline: 17th December 2017
For
more of the latest jobs, please visit https://www.theugandanjobline.com
or find us on our Facebook page https://www.facebook.com/UgandanJobline