USAID RHITES Grants Officer Job Placements – Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Job Title:       Grants Officer
Organization: Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF)
Project Name: USAID Regional
Health Integration to Enhance Health Services in the South West Uganda Project
Duty Station: Mbarara,
Reports to: Grants Manager
About US:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end
pediatric HIV/AIDS through research, advocacy, and prevention and treatment
programs. We are a global leader in the fight against pediatric HIV and AIDS,
working in 15 countries and at 7,000 sites around the world to prevent the
transmission of HIV to children, and to help those already infected. Today,
because of the highly successful work of the Foundation and its partners over
the last 25 years, pediatric AIDS has been virtually eliminated in the United
States and new infections in children have declined by 58% worldwide. EGPAF
Uganda Country program is currently implementing a number of projects in
partnership with various donors.
About USAID RHITES Project:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) implements the
USAID Regional Health Integration to Enhance Health Services in the South West
Uganda Project (RHITES) whose aim is to increase the availability,
accessibility and quality of integrated health services including HIV and TB
prevention, care and treatment; maternal, neonatal and child health services;
family planning; nutrition assessment, counseling support; malaria prevention
and treatment and other primary care services. The project is implemented in 15
districts in the South-West Uganda.
Job Summary: The Grants
Officer will support the department in the management of sub awards in order to
mitigate risks and ensure compliance with the terms and conditions of sub
 Key Duties and Responsibilities:  
  • Offer support in monitoring Awardees’
    (CSOs and Private Not For Profit hospitals and NGOs) performance to ensure
    compliance with the terms and conditions of award.
  • Render support in the development of
    monitoring and support plans under the guidance of Grants Manager and
    ensure they are properly implemented.
  • Plan and conduct compliance site visit
    reviews for sub grantees as per country compliance review site visit plan
  • Ensure all outstanding subs compliance
    review findings are addressed and resolved in a timely manner
  • Prepare and submit regular reports to the
    department head regarding sub granting activities in a timely and accurate
  • Maintains list of significant deficiency
    log and status for resolved and unresolved matters
  • Provides information’s for updating
    contracts/grants information management systems including Award materials,
    letters, Correspondences and update the profile tab, Compliance tab,
    Amendment tab and close out tab for sites assigned
  • Ensure all documentation for sites
    (electronic and paper) are completed, updated, organized and uploaded in
  • Ensure each Sub Awardee has available
    funds, within the limitations of their contract, at all times.
  • Submit all cash requests to the DC office
    for each sub Awardee  as per agreed
    schedule in a timely manner
  • Regularly monitors Awardees’ expenditures
    against approved budget and program objectives and ensures that Cash
    Request Checklist is completed for each Cash Request
  • Ensure each Sub Awardee has an active
    award at all times
  • Ensure Sub Awardees adhere to contractual
    and donor regulations at all times
  • Assist in Pre-Award assessment process and
    ensures organizations have the capacity to appropriately manage a Sub
  • Support the negotiation of sub-agreement
    budget and awards terms and conditions and prepares final sub-agreement
    award documents
  • Provides on-going assistance to
    subrecipients to administer their subagreements compliant with all terms
    and conditions
  • Supports the sub agreement close out
  • Works closely with contractual, financial
    and technical staff and provides guidance as necessary on sub-agreement
  • Ensure amendments to contract and wards
    are developed and processed in a timely manner as needed.
  • Addresses problems or concerns with
    management of Sub Awards in a timely and effective manner.
  • Work with the team in providing training
    on USG, Sub Award, EGPAF, and donor regulations and financial management
    to subgrantees including, but not limited to – kickoff training,
    orientation of Sub Awardees, Renewal Workshops, and Annual Trainings when
  • Support an independent verification of all
    inventory (NEXP) in different sites.

Qualifications, Skills and
  • The applicant for the USAID Project Grants
    Officer job opportunity should hold a Bachelor’s degree in business
    administration, finance, accounting, Economics, Statistics or other
    related field.
  • At least three years’ experience in US
    Federal funded grants/contracts administration and management. Preferably
    with international non-profit organizations.
  • Previous exposure and experience in the
    development or implementation of contracts/grants and compliance training.
  • Excellent communications skills (oral and
    written), including editing and proofreading
  • Proficient computer/software skills,
    including command of Word and Excel
  • Excellent organizational skills, ability
    to work independently, assess priorities and manage a variety of
    activities with attention to detail
  • Ability to interact professionally with
    colleagues, contractors, vendors, and awardees
  • Willingness to travel to the field up to
    60% of time.
How to Apply:
All suitably qualified and interested candidates are encouraged to send their applications to this address;
The Senior Human Resources Manager, Elizabeth Glaser Pediatric AIDS Foundation (EGPAF), Plot 15 Kitante Close, P.O. Box 21127, Kampala, Uganda
E-mail to:
Deadline: 8th December 2017
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