Job Title: Procurement Officer
Organization: United Nations
Development Programme (UNDP)
Development Programme (UNDP)
Project Name: Building
Resilient Communities, Wetland Ecosystems and Associated Catchments Project
Resilient Communities, Wetland Ecosystems and Associated Catchments Project
Duty Station: Kampala,
Uganda
Uganda
Reports to: Programme
Management Specialist/ DRR/DCD/OM or Team Leader ECDR
Management Specialist/ DRR/DCD/OM or Team Leader ECDR
Grade: SB4
About UNDP:
The United Nations Development Programme (UNDP) is the United Nation’s
global development network. UNDP advocates for change and connects countries to
knowledge, experience and resources to help people build a better life. The
UNDP provides expert advice, training, grant support to developing countries
including Uganda with increasing emphasis on assistance to the least developed
countries.
global development network. UNDP advocates for change and connects countries to
knowledge, experience and resources to help people build a better life. The
UNDP provides expert advice, training, grant support to developing countries
including Uganda with increasing emphasis on assistance to the least developed
countries.
About Project:
The Ministry of Water and Environment in collaboration with the
Ministry of Agriculture, Animal Industry and Fisheries and; Uganda National
Meteorology Authority is implementing a wetland restoration project in Eastern
and South Western Uganda entitled “Building Resilient Communities, Wetland Ecosystems and
Associated Catchments” Project. The USD 44.262 million project is funded by the
Green Climate Fund, Government of Uganda and UNDP for 8 years starting 2017 to
2025.
Ministry of Agriculture, Animal Industry and Fisheries and; Uganda National
Meteorology Authority is implementing a wetland restoration project in Eastern
and South Western Uganda entitled “Building Resilient Communities, Wetland Ecosystems and
Associated Catchments” Project. The USD 44.262 million project is funded by the
Green Climate Fund, Government of Uganda and UNDP for 8 years starting 2017 to
2025.
Job Summary: The Procurement
Officer will be responsible for effective delivery of procurement services in
order to obtain the best value for money in large offices. He/she analyzes and
interprets the financial rules and regulations and provides solutions to a wide
spectrum of complex issues related to procurement. The Procurement Officer
promotes a collaborative, client-focused, quality and results-oriented approach
in the Unit. The Procurement Officer
works in close collaboration with the Management Support and Business
Development, Operations, Programme and project teams in the CO, UNDP HQs staff
and Government officials to successfully deliver procurement services.
Officer will be responsible for effective delivery of procurement services in
order to obtain the best value for money in large offices. He/she analyzes and
interprets the financial rules and regulations and provides solutions to a wide
spectrum of complex issues related to procurement. The Procurement Officer
promotes a collaborative, client-focused, quality and results-oriented approach
in the Unit. The Procurement Officer
works in close collaboration with the Management Support and Business
Development, Operations, Programme and project teams in the CO, UNDP HQs staff
and Government officials to successfully deliver procurement services.
Key Duties and
Responsibilities:
Responsibilities:
Ensures elaboration and implementation of operational strategies
focusing on achievement of the following results:
focusing on achievement of the following results:
·
Ensure full compliance of procurement activities
with UN/UNDP rules, regulations, policies and strategies; implementation of the
effective internal control, proper design and functioning of a client-oriented
procurement management system.
Ensure full compliance of procurement activities
with UN/UNDP rules, regulations, policies and strategies; implementation of the
effective internal control, proper design and functioning of a client-oriented
procurement management system.
·
CO Procurement business processes mapping and
elaboration/establishment of internal Standard Operating Procedures (SOPs) in
Procurement, control of the workflows in the Procurement Unit.
CO Procurement business processes mapping and
elaboration/establishment of internal Standard Operating Procedures (SOPs) in
Procurement, control of the workflows in the Procurement Unit.
·
Tasked with the analysis of requirements and
synthesis of proposals for cost saving and reduction strategies.
Tasked with the analysis of requirements and
synthesis of proposals for cost saving and reduction strategies.
·
Synthesis of proposals and implementation of
contract strategy in the CO including tendering processes and evaluation,
contractor appraisal, managing the contract and contractor, legal
considerations and payment conditions, risk assessment.
Synthesis of proposals and implementation of
contract strategy in the CO including tendering processes and evaluation,
contractor appraisal, managing the contract and contractor, legal
considerations and payment conditions, risk assessment.
·
Responsible for the implementation of the
strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality
management, customer relationship management, e-procurement introduction and
promotion, performance measurement.
Responsible for the implementation of the
strategic procurement in the CO including sourcing strategy, supplier selection and evaluation, quality
management, customer relationship management, e-procurement introduction and
promotion, performance measurement.
Manages and guides procurement processes for CO, NEX/DEX projects,
focusing on achievement of the following results:
focusing on achievement of the following results:
·
Timely and duly preparation of procurement plans
for the office and projects and monitoring of their implementation.
Timely and duly preparation of procurement plans
for the office and projects and monitoring of their implementation.
·
Implementation of proper monitoring and control
of procurement processes including organization of RFQ, ITB or RFP, receipt of
quotations, bids or proposals, their evaluation, negotiation of certain
conditions of contracts in full compliance with UNDP rules and regulation.
Implementation of proper monitoring and control
of procurement processes including organization of RFQ, ITB or RFP, receipt of
quotations, bids or proposals, their evaluation, negotiation of certain
conditions of contracts in full compliance with UNDP rules and regulation.
·
Review and certification of submissions to the
Contract, Asset and Procurement Committee (CAP) and Advisory Committee on
Procurement (ACP).
Review and certification of submissions to the
Contract, Asset and Procurement Committee (CAP) and Advisory Committee on
Procurement (ACP).
·
Management of procurement contracts and, upon
delegation of responsibility, performing the functions of Manager Level 1 in
Atlas for Purchase orders approval.
Management of procurement contracts and, upon
delegation of responsibility, performing the functions of Manager Level 1 in
Atlas for Purchase orders approval.
·
Implementation of the internal control system
which ensures that Purchase orders are duly prepared and dispatched. Timely
corrective actions on POs with budget check errors and other problems.
Implementation of the internal control system
which ensures that Purchase orders are duly prepared and dispatched. Timely
corrective actions on POs with budget check errors and other problems.
·
Preparation of cost-recovery bills in Atlas for
procurement services provided by UNDP to other Agencies.
Preparation of cost-recovery bills in Atlas for
procurement services provided by UNDP to other Agencies.
·
Implementation of harmonized procurement
services, analysis of requirements and elaboration of proposals on common
services expansion in the UN House, introduction of joint procurement for the
UN Agencies in line with the UN reform.
Implementation of harmonized procurement
services, analysis of requirements and elaboration of proposals on common
services expansion in the UN House, introduction of joint procurement for the
UN Agencies in line with the UN reform.
Ensures introduction and implementation of sourcing strategy and
e-procurement tools focusing on achievement of the following results:
e-procurement tools focusing on achievement of the following results:
·
Development and management of the rosters of
suppliers, elaboration of supplier selection and evaluation, quality and
performance measurement mechanisms.
Development and management of the rosters of
suppliers, elaboration of supplier selection and evaluation, quality and
performance measurement mechanisms.
·
Management of e-procurement module.
Management of e-procurement module.
Ensures facilitation of knowledge building and knowledge sharing in the
CO focusing on achievement of the following results:
CO focusing on achievement of the following results:
·
Organization of trainings for the operations/
projects staff on Procurement.
Organization of trainings for the operations/
projects staff on Procurement.
·
Synthesis of lessons learnt and best practices
in Procurement.
Synthesis of lessons learnt and best practices
in Procurement.
·
Sound contributions to knowledge networks and
communities of practice.
Sound contributions to knowledge networks and
communities of practice.
Qualifications, Skills and
Experience:
Experience:
·
The ideal applicant for the United Nations UNDP
Procurement Officer job placement should hold a Master’s Degree or equivalent
in Business Administration, Public Administration, Finance, Economics or related
field.
The ideal applicant for the United Nations UNDP
Procurement Officer job placement should hold a Master’s Degree or equivalent
in Business Administration, Public Administration, Finance, Economics or related
field.
·
At least two years’ experience at the national
or international level in procurement management.
At least two years’ experience at the national
or international level in procurement management.
·
Computer literacy i.e. Experience in the usage
of computers and office software packages (MS Word, Excel, etc) and advance
knowledge of web based management systems.
Computer literacy i.e. Experience in the usage
of computers and office software packages (MS Word, Excel, etc) and advance
knowledge of web based management systems.
Core Competencies:
·
Demonstrating/safeguarding ethics and integrity
Demonstrating/safeguarding ethics and integrity
·
Demonstrate corporate knowledge and sound
judgment
Demonstrate corporate knowledge and sound
judgment
·
Self-development, initiative-taking
Self-development, initiative-taking
·
Acting as a team player and facilitating team
work
Acting as a team player and facilitating team
work
·
Facilitating and encouraging open communication
in the team, communicating effectively
Facilitating and encouraging open communication
in the team, communicating effectively
·
Creating synergies through self-control
Creating synergies through self-control
·
Managing conflict
Managing conflict
·
Learning and sharing knowledge and encourage the
learning of others. Promoting learning and knowledge management/sharing is the
responsibility of each staff member.
Learning and sharing knowledge and encourage the
learning of others. Promoting learning and knowledge management/sharing is the
responsibility of each staff member.
·
Informed and transparent decision making
Informed and transparent decision making
UNDP is committed to achieving workforce diversity in terms of gender,
nationality and culture. Individuals from minority groups, indigenous groups
and persons with disabilities are equally encouraged to apply. All applications
will be treated with the strictest confidence.
nationality and culture. Individuals from minority groups, indigenous groups
and persons with disabilities are equally encouraged to apply. All applications
will be treated with the strictest confidence.
How to Apply:
All suitably qualified and interested candidates who so desire to join
the United Nations Development Programme, UNDP, in the aforementioned capacity
should endeavor to Apply Online by Clicking on the link below. Please further
review job requirements and if competent Click Apply Now.
the United Nations Development Programme, UNDP, in the aforementioned capacity
should endeavor to Apply Online by Clicking on the link below. Please further
review job requirements and if competent Click Apply Now.
Deadline: 8th November
2017
2017
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