Job Title: Human Resources Assistant
Organization: United Nations
Regional Service Centre Entebbe (RSCE)
Regional Service Centre Entebbe (RSCE)
Duty Station: Entebbe,
Uganda
Uganda
Job Opening Number: 17-Human Resources-RSCE-88823-J-Entebbe (M)
Salary Grade: FS5
Reports to: Service Line
Manager
Manager
About RSCE:
The Regional Service Centre Steering Committee is the decision-making
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
body for RSCE, in compliance with General Assembly resolutions, United Nations
Secretariat rules and regulations, strategic guidance from United Nations
Headquarters and oversight bodies. The Steering Committee consults with the
Global Field Support Strategy Implementation Coordination Team, as required.
The Regional Service Centre, as approved by the Member States, is
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
owned, managed and staffed by the regional missions it serves. This framework
reinforces the existing missions’ chain of command structures and lines of
authority in a manner that does not create an additional layer between
Headquarters and the regional missions. It also ensures that staffing for RSC.
Key Duties and Responsibilities: Within limits of delegated authority, the
Human Resources Assistant FS-5 will carry out the following duties:
Human Resources Assistant FS-5 will carry out the following duties:
Recruitment and Placement:
- Actively participate in the selection of
candidates; including conducting roster searches for applicants and
identifying short-lists of candidates, evaluating and screening
applications, generating personal history profiles of candidates,
facilitating the interview process and acting as ex-officio. - Provide support in the filling of vacant
posts for all categories, including initiating and following-up on
reference checks and academic qualifications, ensuring the completion of
the pre-recruitment formalities, calculating salaries and related
benefits, and preparing and dispatching offers of appointment and Statement
of Emoluments. - Provide input into policy development for
HR policies for staff in the Field Service, General Service and related
categories. - Schedule and coordinate entry tests for
locally-recruited staff. - Supervise and support the maintenance of vacancy
announcement files, staffing tables and tracking of status of recruitment
cases. - Keenly review and process personnel
actions through UMOJA. - Guide staff on visa matters.
Administration of Entitlements:
- Review and process data pertaining to
conditions of service. - Review and process requests for a wide
range of entitlements and exceptions to the Staff Rules and Regulations,
e.g. travel entitlements, currency of payment of emoluments and rental
subsidy. - Monitor issues on conditions of service of
staff and advise the supervisor of any developments. - Guide staff on conditions of service and
entitlements.
Staff Development and Career Support Training:
- Offer support in the development and
tracking of career development programmes in liaison with the mission
training focal points, the DFS Career Development Unit and the Field
Career Development Officers. - Provide initial advice and answer general
queries on career development issues in liaison with the DFS Career
Development Unit and the Field Career Development Officers. - Assist in the preparation of training
material by providing input where appropriate - Support the Field Career Development
Officer in retrenchment exercises with regards to drawing down/ downsizing
and expanding missions in identifying staff and positions concerned as
well as relevant programmes.
Classification:
- Assist in reviewing and processing
requests for classification by ensuring completeness of requests and
liaising with requestors when required. - Provide advice and answer general queries
on classification procedures and processes. - Assist in providing documentation and
background materials relating to classification appeals by researching
background information and liaising with relevant offices when required.
General:
- Supervise the maintenance of automated
databases and the centralized reference and filing systems by reviewing
and approving entries by lower-level staff, ensuring that information is
accurately and timely entered. - Carry out research on a range of Human
Resources related issues and prepares notes/reports. - Undertake research on precedents, policy
rulings and procedures. - Compile data from different sources and
prepare statistical reports on Human Resources related issues. - Research background information and draft
information circulars on Human Resources related issues. - Conduct exit briefings for separating
staff and assist them in final arrangements. - Provide general office support services;
process, draft, edit, proofread and finalize for signature/approval a
variety of correspondence and other communications; perform budget
preparation, input, monitoring and implementation in information systems,
sets up and maintains files/records (electronic and paper); schedules
appointments/meetings, monitors deadlines - Prepare written responses to queries
concerning Human Resources related matters. - Actively distribute routine work to junior
support staff, ensuring efficient and timely execution of the work. - Train and provide supervision to
lower-level staff in the unit. - Perform other duties as required.
Qualifications, Skills and
Experience:
Experience:
- The ideal candidate for the United Nations
Regional Service Centre at Entebbe (RSCE) Human Resources Assistant job
placement should hold a High school or equivalent diploma is required.
Technical or vocational certificate in human resources, business
administration or personnel administration is a requirement. - A minimum of eight years of progressively
responsible experience in human resources management or other related
fields. - Previous experience in a United Nations
field operation is desirable. - Previous experience in a service center or operation
is desirable. - Languages: Fluency in spoken
and written English is required.
Personal Competencies:
Professionalism:
- Assists in managing the delivery of
services with regards to benefits and entitlements to international staff
of client missions and the international and general services staff of the
Regional Service Centre, Entebbe (RSCE), covering life and career events
from pre-appointment to separation, while ensuring transparency, accuracy
and full compliance with the staff rules and regulations as well as
ensuring ongoing monitoring and evaluation of work processes and product
quality. - Shows pride in work and in achievements;
demonstrates professional competence and mastery of subject matter; is
conscientious and efficient in meeting commitments, observing deadlines
and achieving results; is motivated by professional rather than personal
concerns; shows persistence when faced with difficult problems or
challenges; remains calm in stressful situations. - Takes responsibility for incorporating
gender perspectives and ensuring the equal participation of women and men
in all areas of work.
Teamwork:
- Works collaboratively with colleagues to
achieve organizational goals - Solicits input by genuinely valuing
others’ ideas and expertise; is willing to learn from others - Places team agenda before personal agenda
- Supports and acts in accordance with final
group decision, even when such decisions may not entirely reflect own
position - Shares credit for team accomplishments and
accepts joint responsibility for team shortcomings
Client Orientation:
- Considers all those to whom services are
provided to be “clients ” and seeks to see things from clients’ point of
view - Establishes and maintains productive
partnerships with clients by gaining their trust and respect - Identifies clients’ needs and matches them
to appropriate solutions - Monitors ongoing developments inside and
outside the clients’ environment to keep informed and anticipate problems - Keeps clients informed of progress or
setbacks in projects - Meets timeline for delivery of products or
services to client
NB: The United Nations
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
does not charge a fee at any stage of the recruitment process (Application,
interview meeting, processing, or training). The United Nations does not
concern itself with information on applicants’ bank accounts.
How to Apply:
All suitably qualified and interested candidates desiring to serve the
United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned
capacity should express their interest by visiting the UN recruitment website
and clicking Apply Now.
United Nations Regional Service Centre at Entebbe (RSCE) in the aforementioned
capacity should express their interest by visiting the UN recruitment website
and clicking Apply Now.
Deadline: 27th November 2017
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