Job Title: Senior Project Assistant DTM
Organization: International
Organization for Migration (IOM)
Organization for Migration (IOM)
Duty Station: Kampala,
Uganda
Uganda
Reports to: IOM Uganda
Government Liaison
Government Liaison
Ref: SVN: 08/10/017
About US:
The International Organization for Migration (IOM), established in
1951, is the leading international intergovernmental organization dealing with
migration. IOM works to help ensure the
orderly and humane management of migration, to promote international
cooperation on migration issues, to assist in the search for practical
solutions to migration problems and to provide humanitarian assistance to
migrants in need, including refugees and internally displaced people.
1951, is the leading international intergovernmental organization dealing with
migration. IOM works to help ensure the
orderly and humane management of migration, to promote international
cooperation on migration issues, to assist in the search for practical
solutions to migration problems and to provide humanitarian assistance to
migrants in need, including refugees and internally displaced people.
Key Duties and Responsibilities:
·
Provide support in the overall implementation of
displacement/mobility tracking activities in Uganda.
Provide support in the overall implementation of
displacement/mobility tracking activities in Uganda.
·
Work closely with relevant stakeholders and
partners including government authorities, UN agencies and NGOs in the set up
and flow of information collected through cross-border South Sudanese migrant
flow monitoring activities.
Work closely with relevant stakeholders and
partners including government authorities, UN agencies and NGOs in the set up
and flow of information collected through cross-border South Sudanese migrant
flow monitoring activities.
·
Regularly liaise and maintain strong
partnerships with relevant stakeholders and partners including government
authorities, UN agencies and NGOs in ensuring the success of the cross-border
flow monitoring activities.
Regularly liaise and maintain strong
partnerships with relevant stakeholders and partners including government
authorities, UN agencies and NGOs in ensuring the success of the cross-border
flow monitoring activities.
·
Act as the main focal point for cross-border
flow monitoring activities in Uganda, linking IOM Uganda and IOM South Sudan
and establish regular information flow between IOM Uganda and IOM South Sudan.
Act as the main focal point for cross-border
flow monitoring activities in Uganda, linking IOM Uganda and IOM South Sudan
and establish regular information flow between IOM Uganda and IOM South Sudan.
·
Actively contribute to the development of new
projects for displacement/mobility tracking in Uganda through identification of
project development opportunities.
Actively contribute to the development of new
projects for displacement/mobility tracking in Uganda through identification of
project development opportunities.
·
Facilitate recruitment of enumerators for snap
flow monitoring points in areas of high South Sudanese mobility as identified
through community participatory mapping and other sources.
Facilitate recruitment of enumerators for snap
flow monitoring points in areas of high South Sudanese mobility as identified
through community participatory mapping and other sources.
·
Focus on flow monitoring data collection and
analysis on South Sudanese undocumented migrants in the West Nile District and
relevant urban areas in Uganda.
Focus on flow monitoring data collection and
analysis on South Sudanese undocumented migrants in the West Nile District and
relevant urban areas in Uganda.
·
Send regular updates and analysis on the
cross-border flows between South Sudan and Uganda as gathered through
quantitative data collected through flow monitoring points and qualitative data
gathered through understanding of mobility dynamics as established through
focus group discussions and other networks.
Send regular updates and analysis on the
cross-border flows between South Sudan and Uganda as gathered through
quantitative data collected through flow monitoring points and qualitative data
gathered through understanding of mobility dynamics as established through
focus group discussions and other networks.
·
Prepare and deliver project briefings to high
level forums, including the humanitarian Interagency Coordination Group.
Prepare and deliver project briefings to high
level forums, including the humanitarian Interagency Coordination Group.
·
Provide support in the publication of regular
regional displacement dynamics reports and other regular and ad hoc reports on
South Sudanese cross-border mobility.
Provide support in the publication of regular
regional displacement dynamics reports and other regular and ad hoc reports on
South Sudanese cross-border mobility.
·
Provide regular trainings to build the capacity
of local partners and/or local authorities to ensure quality of data and
information collected through cross-border flow monitoring activities.
Provide regular trainings to build the capacity
of local partners and/or local authorities to ensure quality of data and
information collected through cross-border flow monitoring activities.
·
Regularly travel to the field and South Sudan to
monitor, strengthen and provide update on activities as necessary.
Regularly travel to the field and South Sudan to
monitor, strengthen and provide update on activities as necessary.
·
Other duties as required.
Other duties as required.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the International
Organization for Migration IOM Senior Project Assistant DTM job placement
should hold a university degree from an accredited academic institution in
Business Administration, Management, Logistics, Procurement or an equivalent
combination of training and experience;
The ideal candidate for the International
Organization for Migration IOM Senior Project Assistant DTM job placement
should hold a university degree from an accredited academic institution in
Business Administration, Management, Logistics, Procurement or an equivalent
combination of training and experience;
·
Seven years (or 5 years’ experience for
candidates with a Bachelor’s degree or higher) of progressive responsible
experience in project management;
Seven years (or 5 years’ experience for
candidates with a Bachelor’s degree or higher) of progressive responsible
experience in project management;
·
Previous experience working on migration issues
with proven experience in research including data analysis;
Previous experience working on migration issues
with proven experience in research including data analysis;
·
Previous experience working in West Nile is an
advantage
Previous experience working in West Nile is an
advantage
·
Languages:
English (Fluent) and Swahili (Fluent). Knowledge of local languages is
advantageous.
Languages:
English (Fluent) and Swahili (Fluent). Knowledge of local languages is
advantageous.
Personal Competencies:
Behavioural Competencies:
Accountability:
·
Accepts
and gives constructive criticism
Accepts
and gives constructive criticism
·
Follows
all relevant procedures, processes, and policies
Follows
all relevant procedures, processes, and policies
·
Meets
deadline, cost, and quality requirements for outputs
Meets
deadline, cost, and quality requirements for outputs
·
Monitors
own work to correct errors
Monitors
own work to correct errors
·
Takes
responsibility for meeting commitments and for any shortcomings
Takes
responsibility for meeting commitments and for any shortcomings
Client Orientation:
·
Identifies the immediate and peripheral clients
of own work
Identifies the immediate and peripheral clients
of own work
·
Establishes and maintains effective working
relationships with clients
Establishes and maintains effective working
relationships with clients
·
Identifies and monitors changes in the needs of
clients, including donors, governments, and project beneficiaries
Identifies and monitors changes in the needs of
clients, including donors, governments, and project beneficiaries
·
Keeps clients informed of developments and
setbacks
Keeps clients informed of developments and
setbacks
Continuous Learning
·
Contributes to colleagues’ learning
Contributes to colleagues’ learning
·
Demonstrates interest in improving relevant
skills
Demonstrates interest in improving relevant
skills
·
Demonstrates interest in acquiring skills
relevant to other functional areas
Demonstrates interest in acquiring skills
relevant to other functional areas
·
Keeps abreast of developments in own
professional area
Keeps abreast of developments in own
professional area
Communication
·
Actively shares relevant information
Actively shares relevant information
·
Clearly communicates, and listens to feedback
on, changing priorities and procedures
Clearly communicates, and listens to feedback
on, changing priorities and procedures
·
Writes clearly and effectively, adapting wording
and style to the intended audience
Writes clearly and effectively, adapting wording
and style to the intended audience
·
Listens effectively and communicates clearly,
adapting delivery to the audience
Listens effectively and communicates clearly,
adapting delivery to the audience
Creativity and Initiative
·
Actively seeks new ways of improving programmes
or services
Actively seeks new ways of improving programmes
or services
·
Expands responsibilities while maintaining
existing ones
Expands responsibilities while maintaining
existing ones
·
Persuades others to consider new ideas
Persuades others to consider new ideas
·
Proactively develops new ways to resolve
problems
Proactively develops new ways to resolve
problems
Leadership and Negotiation
·
Convinces others to share resources
Convinces others to share resources
·
Actively identifies opportunities for and
promotes organizational change
Actively identifies opportunities for and
promotes organizational change
·
Presents goals as shared interests
Presents goals as shared interests
·
Articulates vision to motivate colleagues and
follows through with commitments
Articulates vision to motivate colleagues and
follows through with commitments
Performance Management
·
Provides constructive feedback to colleagues
Provides constructive feedback to colleagues
·
Identifies ways for their staff to develop their
abilities and careers
Identifies ways for their staff to develop their
abilities and careers
·
Provides fair, accurate, timely, and
constructive staff evaluations
Provides fair, accurate, timely, and
constructive staff evaluations
·
Uses staff evaluations appropriately in
recruitment and other relevant HR procedures
Uses staff evaluations appropriately in
recruitment and other relevant HR procedures
·
Holds directly reporting managers accountable
for providing fair, accurate, timely, and constructive staff evaluations
Holds directly reporting managers accountable
for providing fair, accurate, timely, and constructive staff evaluations
Planning and Organizing
·
Sets clear and achievable goals consistent with
agreed priorities for self and others
Sets clear and achievable goals consistent with
agreed priorities for self and others
·
Identifies priority activities and assignments
for self and others
Identifies priority activities and assignments
for self and others
·
Organizes and documents work to allow for
planned and unplanned handovers
Organizes and documents work to allow for
planned and unplanned handovers
·
Identifies risks and makes contingency plans
Identifies risks and makes contingency plans
·
Adjusts priorities and plans to achieve goals
Adjusts priorities and plans to achieve goals
·
Allocates appropriate times and resources for
own work and that of team members
Allocates appropriate times and resources for
own work and that of team members
Professionalism
·
Masters subject matter related to
responsibilities
Masters subject matter related to
responsibilities
·
Identifies issues, opportunities, and risks
central to responsibilities
Identifies issues, opportunities, and risks
central to responsibilities
·
Incorporates gender-related needs, perspectives,
and concerns, and promotes equal gender participation
Incorporates gender-related needs, perspectives,
and concerns, and promotes equal gender participation
·
Persistent, calm, and polite in the face of
challenges and stress
Persistent, calm, and polite in the face of
challenges and stress
·
Treats all colleagues with respect and dignity
Treats all colleagues with respect and dignity
·
Works effectively with people from different
cultures by adapting to relevant cultural contexts
Works effectively with people from different
cultures by adapting to relevant cultural contexts
·
Knowledgeable about and promotes IOM core
mandate and migration solutions
Knowledgeable about and promotes IOM core
mandate and migration solutions
Teamwork
·
Actively contributes to an effective, collegial,
and agreeable team environment
Actively contributes to an effective, collegial,
and agreeable team environment
·
Contributes to, and follows team objectives
Contributes to, and follows team objectives
·
Gives credit where credit is due
Gives credit where credit is due
·
Seeks input and feedback from others
Seeks input and feedback from others
·
Delegates tasks and responsibilities as
appropriate
Delegates tasks and responsibilities as
appropriate
·
Actively supports and implements final group
decisions
Actively supports and implements final group
decisions
·
Takes joint responsibility for team’s work
Takes joint responsibility for team’s work
Technological Awareness
·
Learns about developments in available
technology
Learns about developments in available
technology
·
Proactively identifies and advocates for
cost-efficient technology solutions
Proactively identifies and advocates for
cost-efficient technology solutions
·
Understands applicability and limitation of
technology and seeks to apply it to appropriate work
Understands applicability and limitation of
technology and seeks to apply it to appropriate work
Resource Management: Establishes realistic resource
requirements to meet IOM needs
requirements to meet IOM needs
Technical Competencies:
·
Interacts well with senior level stakeholders as
appropriate
Interacts well with senior level stakeholders as
appropriate
·
Represents IOM in high-level interactions with
clients
Represents IOM in high-level interactions with
clients
·
Develops effective partnerships with prospective
donors and other stakeholders
Develops effective partnerships with prospective
donors and other stakeholders
·
Establishes and maintains effective working
relationships with implementing partners
Establishes and maintains effective working
relationships with implementing partners
·
Plans operations within the context of IOM’s
global core mandates and responsibilities
Plans operations within the context of IOM’s
global core mandates and responsibilities
·
Identifies long-term trends and global political
developments that can impact on the core mandates and their executions.
Identifies long-term trends and global political
developments that can impact on the core mandates and their executions.
·
Delivers on set objectives in hardship
situations.
Delivers on set objectives in hardship
situations.
·
Effectively coordinates actions with staff
within the unit as well as other implementing partners.
Effectively coordinates actions with staff
within the unit as well as other implementing partners.
·
Works effectively with local authorities,
stakeholders, and beneficiaries.
Works effectively with local authorities,
stakeholders, and beneficiaries.
·
Strong understanding of South Sudanese and
Uganda political dynamics at the national and local level.
Strong understanding of South Sudanese and
Uganda political dynamics at the national and local level.
How to Apply:
All suitably qualified and interested candidates should send their
updated resumes with three references electronically to [email protected] with
the subject of the email indicated as the Reference Number and Position Title
i.e. “SVN: 08/10/017 Senior Project Assistant DTM.”
updated resumes with three references electronically to [email protected] with
the subject of the email indicated as the Reference Number and Position Title
i.e. “SVN: 08/10/017 Senior Project Assistant DTM.”
NOTE: Please ensure to
send your attachments as one document in PDF and the title of your attachment
should be your full names.
send your attachments as one document in PDF and the title of your attachment
should be your full names.
Deadline: 16th
November 2017 by 5:30pm
November 2017 by 5:30pm
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