Job Title: Senior Project Assistant – IBG Organisation: International Organization for…
Sub Grants and Contracts Manager Job Placement – Mercy Corps
Job Title: Sub Grants and Contracts Manager
Organisation: Mercy Corps
Duty Station: Kampala,
Uganda
Uganda
Reports to: Director of
Finance
Finance
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and
contributing factors of economic vulnerability. Donors include the United
States Agency for International Development (USAID), DFID, Mastercard
Foundation, WALMART Foundation, Coca Cola Africa Foundation, US Depart of State
(DOS) /PEPFAR, ECHO and Nike Foundation.
Job Summary: The Sub Grants
and Contracts Manager is responsible for
all grants budgeting, budget monitoring and reporting, monitor and make sure
grants spending is as per the donor and Mercy Corps regulations, review and
monitor sub grants and sub grantees to ensure spending is in compliance with
the terms and conditions of the sub grant agreement. He/she is also responsible
for tracking sub grants and sub grantee requirements and for maintaining all
sub grants and contracts financial files. Tracks contracts and procurements for
all grants and programs.
and Contracts Manager is responsible for
all grants budgeting, budget monitoring and reporting, monitor and make sure
grants spending is as per the donor and Mercy Corps regulations, review and
monitor sub grants and sub grantees to ensure spending is in compliance with
the terms and conditions of the sub grant agreement. He/she is also responsible
for tracking sub grants and sub grantee requirements and for maintaining all
sub grants and contracts financial files. Tracks contracts and procurements for
all grants and programs.
Key Duties and Responsibilities:
·
Supervise and review sub grants and contracts
senior finance officers work plan, performance and development plan.
Supervise and review sub grants and contracts
senior finance officers work plan, performance and development plan.
·
Supervise and conduct sub grants pre-award
assessments and recommends for substantial involvements and compliance
requirements and modifications to the sub grant agreement and/or monitoring
plan to lessen financial and compliance risks.
Supervise and conduct sub grants pre-award
assessments and recommends for substantial involvements and compliance
requirements and modifications to the sub grant agreement and/or monitoring
plan to lessen financial and compliance risks.
·
Follow up, collect and review sub grantees
financial reports and fund requests, keep up-to-date records and report all sub
grantees financial status. Review sub grantees financial reports for
correctness, completeness, timeliness and compliance.
Follow up, collect and review sub grantees
financial reports and fund requests, keep up-to-date records and report all sub
grantees financial status. Review sub grantees financial reports for
correctness, completeness, timeliness and compliance.
·
Develop, track and report sub grantees
monitoring plan.
Develop, track and report sub grantees
monitoring plan.
·
Regularly monitor and perform sub grantees
monitoring visits for financial and program deliverables review or audit and
report findings with recommendation to the supervisor, communicate agreed upon
findings to the sub grantees and follow up its implementation.
Regularly monitor and perform sub grantees
monitoring visits for financial and program deliverables review or audit and
report findings with recommendation to the supervisor, communicate agreed upon
findings to the sub grantees and follow up its implementation.
·
Supervise and handle sub grants close-outs
ensuring that all requirements of the sub grant agreement have been met and
that sub grant funds have been properly settled.
Supervise and handle sub grants close-outs
ensuring that all requirements of the sub grant agreement have been met and
that sub grant funds have been properly settled.
·
Keenly review all contracts, contracts payments
and track all contracts payments and milestones.
Keenly review all contracts, contracts payments
and track all contracts payments and milestones.
·
Maintain and update contracts tracker by grant
and overall and share updated contracts tracker for pipeline and management
purposes.
Maintain and update contracts tracker by grant
and overall and share updated contracts tracker for pipeline and management
purposes.
·
Follow up all grant compliance issues and
document all required information.
Follow up all grant compliance issues and
document all required information.
·
Manage all sub grants in navigator, such as
award cards creation, update and report.
Manage all sub grants in navigator, such as
award cards creation, update and report.
·
Provide on-going training and support to sub grantees
and Mercy Corps program and finance staff on Mercy Corps and respective donor’s
rules and regulations.
Provide on-going training and support to sub grantees
and Mercy Corps program and finance staff on Mercy Corps and respective donor’s
rules and regulations.
·
Support in grants and budgets management and
production of monthly budgets vs actual reports and pipelines in a timely
manner.
Support in grants and budgets management and
production of monthly budgets vs actual reports and pipelines in a timely
manner.
·
Keenly review and track all grants/budget
purchases and contracts and other commitments. Update the contracts and
communicate monthly.
Keenly review and track all grants/budget
purchases and contracts and other commitments. Update the contracts and
communicate monthly.
·
Follow up VAT regulations for the VAT/DUTY taxes
exemptions, reimbursements and reporting to USAID and other donors as per their
specific requirements
Follow up VAT regulations for the VAT/DUTY taxes
exemptions, reimbursements and reporting to USAID and other donors as per their
specific requirements
·
Participate and support in preparation of
operating and grant budgets.
Participate and support in preparation of
operating and grant budgets.
·
Mentor and train staff under his/her supervision
and sub grantees on budget tracking, review burn rates and provide advise if
spending is not happening according to plan.
Mentor and train staff under his/her supervision
and sub grantees on budget tracking, review burn rates and provide advise if
spending is not happening according to plan.
·
Ensuring donor regulations are adhered to for
all aspects of the operations
Ensuring donor regulations are adhered to for
all aspects of the operations
·
Maintain all donor files and ensure they are
well labeled, fully updated with all contracts, submitted reports, governing
clauses and all other relevant documents.
Maintain all donor files and ensure they are
well labeled, fully updated with all contracts, submitted reports, governing
clauses and all other relevant documents.
·
Be adaptable and flexible to take new tasks and
new assignments as requested from time to time.
Be adaptable and flexible to take new tasks and
new assignments as requested from time to time.
·
Ensure compliance with GAAPs, Ugandan and US law
and standard accounting practice.
Ensure compliance with GAAPs, Ugandan and US law
and standard accounting practice.
·
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
·
Assist other finance functions when ever need
arises.
Assist other finance functions when ever need
arises.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Mercy Corps Sub Grants and
Contracts Manager job opportunity should preferably hold a Bachelor’s degree or
equivalent in accounting or finance is required.
The applicant for the Mercy Corps Sub Grants and
Contracts Manager job opportunity should preferably hold a Bachelor’s degree or
equivalent in accounting or finance is required.
·
At least eight years experience in grants,
financial and contracts management.
At least eight years experience in grants,
financial and contracts management.
·
Broad knowledge and understanding of donor rules
and regulations is required.
Broad knowledge and understanding of donor rules
and regulations is required.
·
At least three years of international NGO/PVO
experience is preferred.
At least three years of international NGO/PVO
experience is preferred.
·
Significant experience and skill with budget
preparation and analysis, financial reports preparation and presentation and
proven ability to translate technical financial data into informative reports.
Significant experience and skill with budget
preparation and analysis, financial reports preparation and presentation and
proven ability to translate technical financial data into informative reports.
·
Strong accounting skills and experience,
including management of the general ledger, journal entries, payroll, payables
and balance sheet.
Strong accounting skills and experience,
including management of the general ledger, journal entries, payroll, payables
and balance sheet.
·
Possess advanced computer skills in MS Office
programs, particularly Excel
Possess advanced computer skills in MS Office
programs, particularly Excel
·
Prior management experience and strong organizational
skills
Prior management experience and strong organizational
skills
·
Excellent oral and written English skills
Excellent oral and written English skills
·
Willingness to travel regularly to Mercy Corps
and sub grantees field offices and project sites approximately 50%.
Willingness to travel regularly to Mercy Corps
and sub grantees field offices and project sites approximately 50%.
·
Proven ability to support programmatic
objectives with timely and meaningful financial information is essential.
Proven ability to support programmatic
objectives with timely and meaningful financial information is essential.
·
A demonstrated ability to multi-task, meet
deadlines and process information in support of changing program activities is
necessary.
A demonstrated ability to multi-task, meet
deadlines and process information in support of changing program activities is
necessary.
·
An impeccable professional standard of finance
and procurement ethics as well as the willingness and ability to enforce
compliance with Mercy Corps and donor policies and procedures is essential.
An impeccable professional standard of finance
and procurement ethics as well as the willingness and ability to enforce
compliance with Mercy Corps and donor policies and procedures is essential.
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary requirements,
updated CV (with three professional referees), and copies of academic
qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy
Corps Uganda to: ug-mcjobs@mercycorps.org
E-mail applications including a cover letter clearly stating the salary requirements,
updated CV (with three professional referees), and copies of academic
qualifications/certificates addressed to the Senior HR and Legal Manager, Mercy
Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline: 6th November 2017
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