Senior Administrator Job Opportunities – Mott MacDonald Group / Cambridge Education

Job Title:          Senior Administrator
Organization: Mott MacDonald
Group
Duty Station: Kampala,
Uganda
About US:
The Mott MacDonald Group is a consultancy with headquarters in the
United Kingdom. It employs 16,000 staff in 150 countries. Mott MacDonald is one
of the largest employee-owned companies in the world. It was established in
1989 by the merger of Mott, Hay and Anderson with Sir M MacDonald &
Partners. It has won more than 500 industry awards in the last five years and
is among the top ranked firms in the annual league tables published by
Engineering News Record and New Civil Engineer.
About Project:
Cambridge Education has recently been appointed by the Department for
International Development (DFID) as Managing Agent on the Uganda Strengthening
Education Systems for Improved Learning (SESIL). SESIL is a 4.5 year programme
which seeks to impact on the equity and quality of measurable learning outcomes
for girls and boys in Uganda, the programme will focus on three core
components:
·        
Building
strong foundations
– to increase the numbers of girls and boys reaching
grade appropriate learning standards in literacy and numeracy in primary
schools;
·        
Enhancing
assessment and exams
– to strengthen the assessment system so that it leads
to more Ugandan children learning what matters for their future;
·        
Supporting
a mixed economy
– to support the Government of Uganda to work more
effectively with non-state providers and financiers of education, including
through direct support to a network of secondary schools.
Job Summary: The Senior
Administrator will join the Programme Management & Administration Team
which is responsible for ensuring that all financial, operational and
administrative aspects of SESIL run effectively. This Team will be based in the
Mott MacDonald Uganda Office in Kampala, and within Regional offices as
required.
Key Duties and Responsibilities:
·        
The Senior Administrator will act as the Line
Manager to the Admin Assistants, Logistics Officer, and Procurement Officer;
·        
Work with the Mott MacDonald Uganda admin team
to ensure the timely provision of office facilities and services,
transportation, accommodation, bookings and service contracts as required for
the project;
·        
Work closely with the Mott MacDonald Uganda
admin team to ensure and oversee the running of office systems required for the
smooth running and support of the programme;
·        
Manage the procurement systems and procedures on
the project ensuring compliance with DFID and Mott MacDonald policies;
·        
Administer contracts to ensure compliance with
the contract conditions, payment terms, variations, claims, dispute resolution,
and monitoring;
·        
Manage the delivery of the fleet management
system for the project;
·        
Facilitate and support the recruitment, training
and mentoring of project support staff;
·        
Support the contracting and deployment of
short-term consultants ensuring resources are available to support their
missions;
·        
Provide HR support, ensuring that local labour
laws are adhered to and liaising with Mott MacDonald HR teams on employment
issues.  Additionally, support the
recruitment of technical and other non-technical personnel;
·        
Liaise with Cambridge Education/Mott MacDonald
administration as required for logistical, reporting, recruitment, procurement,
contracting and quality assurance tasks;
·        
Operationalise the Mott MacDonald Business
Management Systems (BMS) procedures, including health, safety and security as
required by Cambridge Education/Mott MacDonald for the project;
·        
Contribute as required to programme reporting
related to the areas above;
·        
Promote healthy work ethics, good governance and
anti-corruption behaviour;
·        
Perform any other duties as may be assigned from
time to time by the Programme Manager.



Qualifications, Skills and
Experience:  
·        
The applicant should preferably hold a Degree
(ideally) in public administration, accounting, project management or other
related area
·        
The applicant should preferably have experience
in managing logistics, administration, and operations;
·        
Experience of working for an international
organisation, preferably in the development/humanitarian sector;
·        
Experience of setting up and maintaining
operations and logistical procedures and processes;
·        
Experience of procurement, contract management
and, ideally within a development programme context;
·        
Excellent oral and written communication skills
in English;
·        
Proven management experience leading small to
medium sized teams;
·        
Ability to liaise efficiently with individuals
and organisations to arrange and carry out programme administration functions;
·        
Experience in implementing health and safety
procedures;
·        
Experience in operating within environments with
diverse cultures and practises;
·        
Ability to use computer systems and standard
office software reliably, including organising and setting up systems for
maintaining office electronic records;
·        
Proven experience in programme operations and
administration in Uganda and/or the region;
·        
Knowledge of the Ugandan immigration Service as
well as previous experience in visa facilitation.
How to Apply:
All suitably qualified and interested candidates are strongly
encouraged to apply by clicking on the link below.
Deadline: 25th November
2017
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