Records Officer Job Opportunities – National Planning Authority (NPA)

Job Title:          Records Officer
Organisation: National
Planning Authority (NPA)
Duty Station:  Kampala, Uganda
Ref No: NPA/ADV/03/2017
Reports to: Manager Human
Resource and Administration
About US:
The National Planning Authority (NPA) was established by an Act of
Parliament No.15 of 2002 in compliance with article 125 of the Constitution of
the Republic of Uganda (1995). Accordingly NPA is the principal statutory
agency responsible for the management of national and decentralized development
planning in Uganda. The primary function of the Authority is to produce
comprehensive and integrated development plans for the country elaborated in
terms of the perspective Vision, Long and Medium-term Plans.
Job Summary: The Records
Officer will be mainly responsible for creating and maintaining adequate
documentation for the functions and activities of NPA through the establishment
of good records keeping practices within the Central Registry and established
Records
Key Duties and Responsibilities:
·        
Store
current, semi-current and non-active records
·        
Access
public records basing on the provisions of Access to Information Act, 2005 and
the National Records and Archives Act, 2001 (basing on the criteria of Top
Secret, Secret, Confidential, Restricted)
·        
Indexing
and coding incoming correspondences, documents and materials
·        
Respond
to inquiries regarding files, correspondences and references to be used.
·        
Forwarding
files for action, monitoring file movement and supervising regular file
census.
·        
Ensure
adherence to registry procedures including subject classification, weekly file
census, maintenance of files, file movement, bring up system and weeding of
files
·        
Management
of Personnel Files
·        
Auditing
Personal Records and the Records system as well handling confidential matters
as may be prescribed by the Executive Director and HR Division to ensure a
proper databank.
·        
Tasked
with maintaining information on record series that have been transferred from the
Registry to the Archive to allow for their efficient retrieval.
·        
Maintaining
information on what record series have been scheduled and conducting periodic
reviews to update information as changes occur
·        
Supervision
and Appraise the Assistant Records Officer and Administrative Assistant
Records.
·        
Assist
in the development of the work plans and budgets in relation to records
·        
Advising
on the implementing of new records management policies and classification
systems.
·        
Design
security measures to safeguard records from unauthorized access, damage
and destruction



Qualifications, Skills and
Experience:
·        
The ideal candidate for the National Planning
Authority (NPA) Records Officer job opportunity should hold a Masters’ Degree in information Science or
Records Management or related and relevant area
·        
Honor’s
Degree in Records Management, in Library and Information Science or related and
relevant area
·        
At least five years’ experience in manual and
electronic records management from a reputable public organisation.
·        
Industrious
and self-driven
·        
Ready
to work long hours
·        
Track
record of high Integrity
·        
Computer
literacy skills
·        
Strong
interpersonal and communication skills
·        
Must
be result oriented
·        
Strong
team player with leadership skills
·        
Age: Between 25- 45 years
How to Apply:
All suitably qualified and interested candidates should send two sets
of applications with detailed curriculum vitae clear phone and email contacts,
photocopies of academic and professional certificates and transcripts should be
directed to: The Executive Director, National Planning Authority, P.O. Box
21434 Kampala Uganda; Planning – House Plot 17B Clement Hill Road.
Note:
·        
The preferred method of applications delivery is
physical delivery through the NPA Front Desk / Reception. However, postal
applications are also allowed provided they are received before the deadline
indicated below
·        
Shortlisted candidates shall be notified through
their email addresses and phone contacts indicated on the application or CV.
Deadline: Thursday 21st
December, 2017 by 16:55 hours.
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