Program Coordinator – Central NGO Careers – Educate!

Organization: Educate!
Duty Station: Kampala,
Uganda
About US:
Educate!’ develops young leaders and entrepreneurs in Africa. Educate!
provides a proven mix of a leadership and entrepreneurship course, long-term
mentoring, and practical experience starting an enterprise for secondary school
students. Educate! is working with over 20,000 diverse youth across Uganda,
growing to a staff of 53 in just five years, and has already incorporated its
curriculum into Uganda’s national education system to reach 25,000 students
annually. The organization has received the Ashoka Fellowship and several
international awards and grants, proving out a program model that can be
replicated across Africa.
Job Summary: The Program
Coordinator – Central will support and lead a team of Program Officers to run
the Educate! Experience program in their respective districts, building their
capacity and lead regional meetings. The Coordinator will equally play a key
role in managing regional activities to achieve mid-term and termly goals and
oversee program through field visits and staying in contact with key
stakeholders.
Key Duties and Responsibilities:
Regional Management
·        
Call
head teachers in partner schools (3 per week) to check in on the progress of
the programs.
·        
Keenly
review regional report information with team of Program Officers and finalize
information before sending to Program Support Officer.
·        
Ensure
effective communications to team with follow-up, updates, and strategy
decisions. Coordinate across departments to include other departmental
announcements.
·        
Prepare
and review with team of PO’s the mentor meeting memo. Train team on how to lead
effective meetings. Observe PO’s leading meetings as part of 3 Tier Management
and provide feedback.
·        
The
jobholder will also visit schools (minimum 10 school visits per term) to learn
about program progress on the ground, monitor quality delivery and build
relationships with stakeholders.
·        
Assist
the Program Officers resolve partner school challenges. Provide guidance and
help developed performance.
·        
Answer
Program Officer questions as needed regarding program implementation.
·        
Call
program officers regularly to check in on a professional and personal level.
Program Monitoring:
·        
Creates
systems to meet monitoring targets and Updates monitoring forms in a
timely manner.
·        
Creates
monitoring plan, to guide Regional Officer to ensure each CU is supported and
monitored at least twice a term.
·        
Observes
program Officers, youth leader, teacher and mentor trainings providing relevant
feedback to stakeholders.
·        
Brings
relevant feedback to meetings and advisory forums as observed in field.
·        
Carries
out program monitoring in the form of school visits, association meeting
observations, and administration meetings. Monitors every community unit once
per term. Submits a monitoring report at the end of every term. Agree on
monitoring guiding questions at the beginning of the term with Head of
Programs.
·        
Checks
quality of program officer and mentor reporting, including all M&E reporting.
·        
Ensure
reports are accurate, reviewed with team and information is submitted timely.
·        
Submit
termly program monitoring report.
·        
Communicate
regularly with Program Manager to ensure that program management concerns are
addressed timely and with appropriate urgency.
Regional Financial Management
·        
Design
and lead termly training with program officers on financial policy and
procedures.
·        
Approve
all program officer’s financial requisitions and accountabilities in line with
regional budgets. Ensure proper financial reporting, including proper coding,
accountabilities, and math.
·        
Ensure
all officers follow the mentor requisition and accountability
procedures.
·        
Ensure
all officers submit accountabilities within 2 week approval cycle. Follow-up
with all program officers who fail to do so.
·        
Approve
mentor stipend and cross check mentors according to HR official mentor list.
·        
Lead
annual common cost verification process, including ensuring all information is
captured properly in common sheet template, submitting common cost sheet to
finance, following-up on issues of cost inflation according to Educate!
policies, and submitting a final report on the verification process.
·        
Uphold
all Educate! Financial policies with director reports. Manage issues of fraud
and misappropriation of funds according to Educate! policy.
·        
Support
in ensuring weekly high-quality program reporting from mentors.
Program Officer Management
·        
Lead
monthly regional meeting with team of Program Officers.
·        
Lead
1:1 meetings with Program Officers monthly. Review work plans, mid-term
and termly goals, and set/check in on monthly priorities.
·        
Lead
bi-annual staff appraisals of program officers. Complete people analyzer and
submit to HR.
·        
Update
mentor meeting agenda with feedback from the program officers
·        
Work
closely with Program Manager – Central to send weekly communication to
the program officers.
·        
Once
every term, observe all program officers lead YBE meetings, Experience
Association meetings, and/or other CU events.
·        
Approve
Program Officers work plans monthly and termly goal completion and
submit to HR.
·        
Lead
monthly meetings and bi-weekly conference calls to address challenges and
concerns of program officers.
·        
Carry
out final assessment of newly hired program officers.
·        
Evaluate
program officer candidates through participating in YET recruitment and
final YET assessment.
·        
Coordinate
with the officers to finalize association meeting schedules



Qualifications, Skills and
Experience: 
·        
The
ideal candidate should preferably hold a Bachelor’s Degree in Education or
related field
·        
At
least three (3) years of professional experience in a high paced fast – moving
organization.
·        
Previous
experience in development work in the Education sector, working with the youth
and managing at least 11 people.
·        
Experience
working within the education sector in East Africa preferably.
Educate!’ 5 Cultural Tenets:
·        
We Put Youth First – The youth we
serve come first. Always. In everything. That means we wake up thinking of ways
we can serve youth even better and get the highest impact out of every dollar
that we spend. It means Educate! doesn’t own a single vehicle, because we’d
rather take the bus if it means one more student can participate. It means
making every decision like the future depends on it — because if we get our
way, it does.
·        
We Are Always Learning – When you
work at Educate!, educating yourself is part of your job too. We encourage
every employee to find the best book on management; share the latest article on
graphic design; bring in your favorite college mentor; or meet the researcher
pushing the edge of the field. We are always thirsty for knowledge and love to
share.
·        
We Only Solve a Problem Once – We
are allergic to band-aids so we love the person who brings the new system to
solve the problem for good, even problems we haven’t recognized yet.
·        
We Are Flexible – We thrive on
change — we’re driving it. We are growing every day, so we have to adapt
quickly to meet new challenges, and our team keeps up.
·        
We Exceed Expectations – We assume
we can achieve the impossible because we already have, year after year. We want
our staff to create your own challenges, ask the toughest questions, and dream
scary big!
How to Apply:
All suitably qualified candidates are encouraged to send and updated
resume, a cover letter describing yourself, and a list of references to
ugandajobs@experienceeducate.org. Please include “Position Title –
theugandanjobline.com – Your Name” in the subject line.
Deadline: 24th
November 2017
For more of the latest jobs, please visit http://www.theugandanjobline.com or
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