Procurement Manager Non-profit Job Careers – Samaritan’s Purse

Job Title:       Procurement Manager
Organisation: Samaritan’s
Purse
Duty Station: Kampala,
Uganda
Reports to: Senior
Operations Manager
About Us:
Samaritan’s Purse is an international Christian relief and development
organization meeting the critical needs of victims of war, poverty, natural
disaster, famine and disease with the aim of sharing God’s love.
Job Summary:  The Procurement Manager will be
responsible for overseeing all field office systems and processes for
procurement of goods and services to advance the delivery of high-quality
programming to the people Samaritan’s Purse International Relief serves. The
knowledge and experience of the incumbent will allow him/her to successfully
manage the quality and efficiency of all procurement and purchasing activities
and to ensure stewardship, integrity, transparency, and accountability.
Key Duties and Responsibilities:
·        
Manage
fully compliant procurement systems and operating procedures and organize the
procurement functions. Assess effectiveness and efficiency and lead
improvements. Ensure compliance with SP procurement principles, standards, and
policies; donor regulations; and local statutory requirements.
·        
Coordinate
with various departments to proactively assist with goods/services flow
analysis and determine needs and quantity, quality and delivery requirements
for goods and services and
·        
maintain an up-to-date procurement plan.
Collaborate with budget holders to develop annual budget plans that meet
procurement needs.
·        
The
Procurement Manager will take lead and control the analyze-to-contract process
with strategic sourcing solutions to ensure the best value for money: market
research and analysis, goods/services specifications and supplier evaluation
criteria, solicitation documents, a transparent and consistent bidding
process, etc. Prepare contracts
·        
Ensure
the highest level of transparency and integrity amongst the procurement
department and prevent fraud along the procurement process. Conduct periodic
risk assessment along the procurement process.
·        
Effectively
manage talent and supervise. Manage team dynamics and staff well-being. Provide
coaching, strategically tailor individual development plans, and complete
performance management for direct reports. Monitor and assess performance
to ensure adequate capacity for successful support of high quality programming.
·        
Manage
and monitor relationships and transactions with suppliers, supplier performance,
and contractual obligations to ensure contract completion per authorized terms
and conditions. Take action to address current and/or potential contractual
issues and/or inefficiencies to mitigate risk. Advise on contract/purchase
order modifications, if needed.
·        
Keenly
monitor payment terms and schedules through maintenance of open order
report and oversee coordination with the finance team to ensure timely payments
to vendors.
·        
Manage
a reliable procurement document trail and database management system for
control, accountability, and input for proper inventory recording. Ensure all required
information and records are complete, accurate, up-to-date, and properly filed.
Oversee reports preparation, consolidate reporting and analyze data for decision-making
·        
Actively
participate in closing of Department audits
·        
Maintains
a detailed supplier database for SP Uganda Field Office.
·        
Works
in liaison with and trains Budget Managers on the procurement process; ensuring
timely, complete, accurate, and detailed paperwork is maintained in accordance
with Samaritan’s Purse procurement policies.
·        
The
jobholder serves as a member of purchasing committee responsible for the review
and analysis of bid packages, and making the supplier selection recommendation.
·        
Perform
any other duties as will be assigned by supervisor from time to time.



Qualifications, Skills and
Experience:
·        
The applicant for the Samaritan’s Purse
Procurement Manager job placement should hold a Bachelor’s Degree in
Procurement and Supply Chain Management, Business Administration, or other
business related disciplines. Master’s Degree in Business Administration or
other related field preferred. A professional certification such as CIPS, CILT
etc. is a plus.
·        
At least five years of related experience in Procurement/Purchasing
Management or Logistics and Business Administration with increasing
responsibility, preferably with an international organization.
·        
Significant exposure and experience in leading a
procurement team, possess good working knowledge of various donor Procurement
Regulations (e.g. USG, EU, DFID, UN Agencies, etc.…), knowledge of
International, National Procurement Regulations and Local Market Conditions,
strong knowledge of contract terms,
·        
Demonstrated ability to negotiate terms and
agreements, build and maintain networks with suppliers, as well as knowledge of
PPDA procurement regulations of the government of Uganda.
·        
A successful candidate must be proficient in MS
Office package (Excel, Word, and PowerPoint), possess strong planning, coordination,
prioritization, time management and analytical skills with ability to make
independent judgment and decisions.
·        
Highly proactive, resourceful, solutions and
results-oriented with strong negotiation, communication, and relationship
management skills.
·        
Be dynamic, personable and a team player
How to Apply:
All suitably qualified and interested candidates should send an updated
CV, covering letter and relevant documentation via email to HR:
Ugandahr@samaritan.org or hand deliver to Samaritan’s Purse offices, Plot 11
Luthuli drive, Bugolobi. Kampala. Uganda
Deadline: 30th November, 2017
For more of the latest jobs, please visit http://www.theugandanjobline.com or
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