Job Title: Procurement and Logistics Officer
Organization: Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF)
Glaser Pediatric AIDS Foundation (EGPAF)
Project Name: USAID Regional
Health Integration to Enhance Health Services in the South West Uganda Project
(RHITES)
Health Integration to Enhance Health Services in the South West Uganda Project
(RHITES)
Reports to: Procurement and
Logistics Manager
Logistics Manager
Duty Station: Mbarara,
Uganda
Uganda
About US:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end
pediatric HIV/AIDS through research, advocacy, and prevention and treatment
programs. We are a global leader in the fight against pediatric HIV and AIDS,
working in 15 countries and at 7,000 sites around the world to prevent the
transmission of HIV to children, and to help those already infected. Today,
because of the highly successful work of the Foundation and its partners over
the last 25 years, pediatric AIDS has been virtually eliminated in the United
States and new infections in children have declined by 58% worldwide. EGPAF
Uganda Country program is currently implementing a number of projects in
partnership with various donors.
pediatric HIV/AIDS through research, advocacy, and prevention and treatment
programs. We are a global leader in the fight against pediatric HIV and AIDS,
working in 15 countries and at 7,000 sites around the world to prevent the
transmission of HIV to children, and to help those already infected. Today,
because of the highly successful work of the Foundation and its partners over
the last 25 years, pediatric AIDS has been virtually eliminated in the United
States and new infections in children have declined by 58% worldwide. EGPAF
Uganda Country program is currently implementing a number of projects in
partnership with various donors.
Job Summary: The Procurement
and Logistics Officer will support with all procurement
and Logistics Officer will support with all procurement
and logistic activities for the Foundation to ensure that they are done
in compliance with EGPAF
in compliance with EGPAF
Policies and procedures, Government laws and Donor Rules and
Regulations
Regulations
Key Duties and Responsibilities:
·
Conduct procurement functions in accordance with
approved USG policies and procedures and professional best practices. Check
Procurement Requisition Forms (PRFs) to ensure that they have clear specifications
before information is entered into verian procurement system in liaison with
technical staff
Conduct procurement functions in accordance with
approved USG policies and procedures and professional best practices. Check
Procurement Requisition Forms (PRFs) to ensure that they have clear specifications
before information is entered into verian procurement system in liaison with
technical staff
·
Prepare and issue Request for quotations or
Request for Proposals and prepare bid analyzers where applicable.
Prepare and issue Request for quotations or
Request for Proposals and prepare bid analyzers where applicable.
·
The jobholder will support bid selection processes
and make appropriate recommendations.
The jobholder will support bid selection processes
and make appropriate recommendations.
·
Prepare local purchase orders (LPOs) or
contracts and maintain procurement files. Follow up on the pending orders and
ensure timely delivery of items /services ordered
Prepare local purchase orders (LPOs) or
contracts and maintain procurement files. Follow up on the pending orders and
ensure timely delivery of items /services ordered
·
Work closely with finance to ensure that vendor
invoices are paid on time with appropriate supporting documents.
Work closely with finance to ensure that vendor
invoices are paid on time with appropriate supporting documents.
·
Guide vendors and Foundation staff on
procurement procedures.
Guide vendors and Foundation staff on
procurement procedures.
·
Prepare procurement submissions for presentation
to the Procurement Committee for review and recommendation in accordance with
the Foundation’s established procedures
Prepare procurement submissions for presentation
to the Procurement Committee for review and recommendation in accordance with
the Foundation’s established procedures
·
Verify deliveries against orders to confirm
rightful quantities, quality and price.
Verify deliveries against orders to confirm
rightful quantities, quality and price.
·
Verify documentations for completeness before
payments are made.
Verify documentations for completeness before
payments are made.
·
Maintain and ensure safe custody of all
procurement related documents /records.
Maintain and ensure safe custody of all
procurement related documents /records.
·
Update users on the deliveries, progress of
orders, expected time of delivery and close out of their requests.
Update users on the deliveries, progress of
orders, expected time of delivery and close out of their requests.
·
Inform vendors on the outcomes of the biding
processes either successful or non‐successful.
Inform vendors on the outcomes of the biding
processes either successful or non‐successful.
·
Perform any other duties assigned by management
from time to time.
Perform any other duties assigned by management
from time to time.
Qualifications, Skills and
Experience:
Experience:
·
The applicant must hold a Bachelor’s degree in
Procurement, Business Administration or any related field from a recognized
institution.
The applicant must hold a Bachelor’s degree in
Procurement, Business Administration or any related field from a recognized
institution.
·
Professional qualification in procurement
(MCIPS) or should be at the final qualification stage.
Professional qualification in procurement
(MCIPS) or should be at the final qualification stage.
·
At least five years’ experience in Procurement
functions in a busy and related organization.
At least five years’ experience in Procurement
functions in a busy and related organization.
·
Ability to use procurement software will be an
added advantage.
Ability to use procurement software will be an
added advantage.
·
Proficiency in the use of computers especially
excel spreadsheets, word‐processing packages and e‐mail.
Proficiency in the use of computers especially
excel spreadsheets, word‐processing packages and e‐mail.
·
Ability
to make decisions in accordance with established policies and
procedures.
Ability
to make decisions in accordance with established policies and
procedures.
·
Broad knowledge and understanding of NGO/Donor
policies and regulations.
Broad knowledge and understanding of NGO/Donor
policies and regulations.
·
Personal Values; High level of integrity,
honesty, transparency, interpersonal and communications skills at all levels,
analytical mind and logical problem solving;
Personal Values; High level of integrity,
honesty, transparency, interpersonal and communications skills at all levels,
analytical mind and logical problem solving;
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their applications to this address;
their applications to this address;
The Senior Human Resources Manager, Elizabeth Glaser Pediatric AIDS
Foundation (EGPAF), Plot 18A Kyadondo Road, Nakasero, P.O. Box 21127, Kampala,
Uganda
Foundation (EGPAF), Plot 18A Kyadondo Road, Nakasero, P.O. Box 21127, Kampala,
Uganda
E-mail to:
[email protected]
[email protected]
Deadline: 17th November 2017
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