Institute Secretary Employment Opportunity – Uganda Institute of Information and Communications Technology (UICT)

Job Title:           Institute Secretary
Organisation: Uganda
Institute of Information and Communications Technology (UICT)
Duty Station: Kampala,
Uganda
Reports to: Principal
About US:
Uganda Institute of Information and Communications Technology (UICT) is
a Public Tertiary Institution established by Statutory Instrument No. 79 of
October, 2005, and managed and operated by Uganda Communication Commission
(UCC) according to the UCC Act, 2013.
Job Summary: The Institute
Secretary is primarily responsible for the effective day-to-day administration
of the Institute to ensure that all support services are functioning well
enough to facilitate cost-effective execution of UICT’s mandate.
Key Duties and Responsibilities:
·        
The
jobholder will formulate, implement and enforce compliance of the Institute’s
Human Resource policies in line with the laws of Uganda.
·        
The
incumbent will also facilitate development, implementation, monitoring
and evaluation of the Institute’s Strategic, Business and annual Work Plans.
·        
Develop
and implement records management system for a safe custody of Institute assets,
properties and other documents.
·        
The
incumbent will manage and maintain estates and assets of the Institute
including facilitating space allocation and ensuring that properties are duly
insured.
·        
Develop
controls and implement systems for managing security of the Institute
properties.
·        
Manage
student welfare including governance, co-curricular activities, entertainment,
security, health, counseling and accommodation.
·        
The
jobholder will also evaluate and report to Management on effectiveness of staff
in accordance with the established plans and suggest appropriate changes
in and ensure adherence to policies and procedures.
Key Results Areas:
·        
Timely
delivery of reports.
·        
Implementation
and communication of Human Resource policies for the Institute staff.
·        
Security
at the Institute is controlled and maintained
·        
Institute
strategic, business and annual work plans are prepared.
·        
Students’
affairs in regard to counseling, governance, health and accommodation are
managed.
·        
Cost-effective
utilization of space and utilities, insurance coverage for all Institute
assets and performance of outsourced services managed.



Qualifications, Skills and
Experience: 
·        
The ideal candidate should hold a Master’s
Degree in any of these; Business Administration, Management, Human Resource
Management, Public Administration or Psychology and Bachelor’s degree in any of
these; Business Administration, Human Resource Management, Public
Administration or Psychology.
·        
Possession of a certificate in Administrative
Law is added advantage.
·        
At least ten years’ experience at senior
management level in a Tertiary Institution.
·        
Integrity, interpersonal, managerial, analytical
and communication skills
·        
Use of Human Resource information systems,
ability to interpret HR policies, knowledge to set and implement management
controls systems, knowledge about handling students issues, knowledge of
strategic planning and knowledge on minutes and report writing and
presentation.
How to Apply:
All candidates are encouraged to send their applications/cover letters
with copies of academic credentials, testimonials and detailed curriculum vitae
indicating contact addresses of three (3) referees addressed to:
The Principal,
Uganda Institute of Information and Communications Technology,
Plot 9 – 21 Port Bell Road, Nakawa,
P. O. Box 7187
Kampala. Uganda
Deadline: 24th November,
2017
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