Head of Programmes NGO Job Opportunities – Self Help Africa

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Job Title:      Head of Programmes
Organization: Self Help
Africa
Duty Station: Uganda
Reports to: Country Director
(Uganda)
About US:
Self Help Africa (SHA) is an International Non–Governmental
Organisation implementing rural development, sustainable food and livelihoods
security programmes in nine countries in Africa. SHA’s vision is an
economically thriving and resilient rural Africa with a mission to support sustainable
livelihoods for Uganda’s smallholder farmers.
Job Summary: The Head of
Programmes is responsible for ensuring that Self Help Africa (SHA) Uganda’s
programmes contribute to the vision of Self Help Africa of “a thriving and
resilient rural Africa”. The HoP will provide overall leadership at a
strategic and operational level for the Country Office (CO), and ensures that
SHA’s vision and overall programme goals are met. The HoP provides managerial,
technical, and administrative support to the project managers and other senior
programme staff. He/she is responsible for designing programmes and writing
proposals for new or ongoing projects in line with agreed upon CO goals and
strategic directions. The HoP ensures high quality programme implementation and
technical excellence. The HoP develops or actively participates in networks
within and outside Uganda. The HoP is a key member of the Country Management
Team (CMT) and may be required to become Acting CD when the CD is out of
office.
Key Duties and Responsibilities:
Programme Strategy Management: Provide strategic leadership in
the areas of programme development, implementation, monitoring and evaluation
and ensure that SHA’s programmes make a significant contribution to achieving
sustainable livelihoods for smallholder farmers in Uganda. Specific tasks shall
include:
·        
Development and operationalisation of
CSP: Support CD in development and operationalisation of Country
Strategy Plans (CSP), including: undertaking strategy context assessment;
writing CSP document; ensuring CO strategy in line with national development
plans and the SHA vision and mission; ensuring that all programs and projects
are in line with CSP; overseeing periodic review of the operating environment
and ensure SHA’s role and operating model are in line with that environment;
and, ensuring that SHA’s partners understand SHA’s Program Strategy.
·        
Monitoring, Evaluation, Accountability
and Learning (MEAL): Ensure that monitoring and evaluation
systems are in place thatrespond appropriately to the needs of the communities
that we serve as well as donors and government counterparts.The MEAL systems
should demonstrate the impact ofwork on smallholder farmers and that lessons
documented and shared with other partners within and outside SHA programme.
·        
Humanitarian Development: Lead
the CO efforts to integrate emergency preparedness planning into our programmes
and ensure that the CO is ready and able to respond to emergencies when they
occur with support from HO emergency response person/unit.
·        
Cross-cutting themes: Ensure
the integration of cross-cutting themes into strategy and operational
frameworks. Specifically support capacity development and monitor integration
of the following: advocacy and policy influencing; inclusion especially youth,
gender and disability sensitivity; nutrition; and environmental factors.
Programme Operational Management: Provide managerial,
technical, administrative and programmatic support to the project managers and
senior programme staff in the CO.
·        
Support the preparation of project periodic
(weekly, monthly, quarterly or annual as appropriate) work plans as required by
SHA and donors, and ensure that these are followed by project teams. Ensure
donor and government reporting is done according to agreed standards and in a
timely manner.
·        
Support and provide advice in the preparation of
project budgets, and provide support in the tracking of expenditure and cash
flow forecasts, and where necessary assist PM in the preparation of period
(monthly, quarter or annual) budget revisions.
·        
Ensure timely and accurate flow of information
between donors, SHA HO, contracting partners and SHA Uganda for all projects in
the CO; contribute to and approve project progress reports
o  
In co-ordination with programme support staff in
Kampala, ensure compliance of all projects with donor and SHA administrative
and financial requirements
o  
Produce or review and approve TORs for
consultants, their identification and selection
o  
Ensure programme monitoring, evaluation and
reporting systems are in place and that project reviews/audits are carried out
periodically in conjunction with the team, CD, local stakeholders and project
partners
o  
Ensure appropriate performance against clear
objectives by staff under his/her supervision, through the performance management
system. Support Project Managers in the recruitment of new staff
Programme development: Assist and work with the CD in new
programme development; drawing up plans, concept papers, proposals, and budgets
for new projects and extensions of projects in conjunction with GSHA HO funding
and programme teams as well as other CO finance and programme colleagues.
·        
Design new initiatives and projects in the CO,
as well as subsequent phases of existing projects; draft content for concept
papers and proposals as required by SHA and donors.
·        
Maintain links with donors, private sector and
civil society representatives and SHA programme funding team for strategic and
program development purposes. Actively seek and identify new grants and
contract opportunities based on CO strategy and government and/or donorplans.
·        
Encourage and ensure a healthy level of
participation from sector and field staff in all programme development
activities.
·        
Co-ordinate programme visits by donors, SHA HO
and other SHA international and local visitors.
·        
Represent SHA with donors, local and national
governments, and other parties
·        
Work closely with units in Programme Support
(finance, procurement, HR, transport, etc.) to ensure proper coordination
exists for efficient programme implementation.
Networking and partnerships: Develop and manage linkages and
networks internal and external to SHA for purposes learning, sharing and
dissemination opportunities with important players in Uganda and
elsewhere.Specific tasks shall include:
·        
Identify and build linkages between CO
programmes with projects in other organisations within and outside the country
·        
In collaboration with project field staff and HQ
sector staff, document and disseminate lessons learned from SHA Uganda’s
experience with other organisations.
·        
Develop and enhance relationships between the CO
and other parts of SHA and external organizations so that SHA can maximize its
impact on poverty and social justice
·        
Establish and maintain good relationships with
relevant – counterparts/departments of the government, the locally-represented
multi/bi-lateral donors, foundations, international and national NGOs, CBOs and
other civil society organizations
·        
Identify issues to be addressed to heighten
donor and government accountability and maintain a positive image and good
visibility for SHA amongst these groups.
·        
Support and work effectively in coalitions,
networks and social movements.
·        
Ensure cordial media relations and act as SHA
spokesperson as directed by the Country Director.



Qualifications, Skills and Experience: 
·        
The prospective employee must hold a Masters or
similar degree in in Agriculture/Business Management, Rural Development,
Project Management, Development Studies or any field related to development
work.
·        
At least five years of experience in a senior
position with responsibility for project management and design.
·        
Demonstrated ability to communicate effectively
in English in a variety of settings such as staff meetings, donor negotiations,
discussions with government and other partners, and training workshops
·        
Strong conceptual-level writing skills in
English, as well as experience in editing the written work of others
·        
An ability to lead a large group of diverse and
committed individuals and mould them into a coordinated and cohesive team
·        
A willingness and ability to coach, mentor and
otherwise support the development of staff
·        
An ability to help others to plan and think
strategically about their work
·        
Broad knowledge and understanding of and
practical experience in rural livelihoods, food and nutrition security,
agribusiness and related activities.
·        
Knowledge of the NGO sector in Uganda.
·        
Excellent English language skills with excellent
verbal, analytical, and organizational skills – a good communicator, with
proven experience in reporting for international donors.
·        
Good team-worker; able to live and work closely
with a small team with minimum direct supervision.
·        
Show commitment to international and
humanitarian NGO codes, standards and practices.
How to Apply:
All suitably qualified and interested candidates are encouraged to send
a filled application form, download
here, with a cover letter indicating 3 referees, two of whom should have
been direct supervisors to uganda@selfhelpafrica.net including your name and
the job being applied for in the Subject Line.
Deadline: 8th December 2017
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