Grants Analyst International NGO Jobs – Samaritan’s Purse

Job Title:       Grants Analyst
Organisation: Samaritan’s
Purse
Duty Station: Kampala,
Uganda
Reports to: Finance Manager
About Us:
Samaritan’s Purse is an international Christian relief and development
organization meeting the critical needs of victims of war, poverty, natural
disaster, famine and disease with the aim of sharing God’s love.
Job Summary: The Grants
Analyst will work closely with and coordinate with the programs design and
monitoring department, maintain accountability of all financial compliance
issues related to donor funded projects, prepare all necessary internal and
external financial reports and to work with the Program Development Officer and
the Finance Manager to assist in managing the country’s donor funded programs
and will be responsible for ensuring compliance of all financial reports and
budgetary aspects of grants to internal and external regulations.
Key Duties and Responsibilities:
·        
Maintain
detailed records for all financial/grant funded reports, grant documents,
agreements, asset lists, and ensure these are filed and kept properly and
systematically for audit purposes
·        
Review
and ensure accuracy of financial transactions for SPU grant-funded field
operations based in the region as appropriate (includes vouchers, FERs, Cash
payments, etc.)
·        
Ensure
compliance with all donor rules and regulations such as funds requests,
records retention, reporting timelines, liquidation period, NCE conditions, and
others
·        
Compile
monthly executive summary reports and grants tracking sheets that include the
outstanding balances that are due to SPU from external donors as well as
projections of when the payments from external donors will be made
·        
Keep
accurate records of wire transfers from and for donors and identify the
expenses and time frame of the awards that the payment is reimbursing
·        
Prepare
and submit month-end grant compliance reports including monthly
Commodity Status Report (CSR), Grants Tracking Sheet (GTS) and invoices’
tracking (IT) to SP Uganda country leadership regarding country-wide grant
funded operations in a timely fashion
·        
Provide
oversight for all grants portfolio, ensuring timely submission of
proposals, reports, and amendments. Liaise with program development and
monitoring department to be sure grants are on track for timely completion and
that targets are being met
·        
Monitor
and be aware of upcoming agency “calls for proposals” and proactively
inform the Country Directors, Regional Director and Regional Program
Development Officer of upcoming opportunities.
·        
Provide
support to Program Managers with regard to financial policies/practices
and related areas as required, including budget development for external grants
being applied for
·        
Work
in close conjunction with the M&E Manager, identify trends in data and
identify and document lessons learned for each program. Work with the M&E
Manager to utilize these findings to re-orient current programming as
necessary and drive future project concept development.
·        
Assist
the Finance Manager with donor representation particularly with the UN cluster
coordination, or other relevant international donors and national level
stakeholder meetings
·        
Ensure
the SP finance FOG and procedures provided by Finance Manager are adhered to at
all times
·        
Prepare
and review all new proposal budgets with the Program Development department
·        
Ensure
coding for all externally funded budgets that are submitted to the donor
is in line with SP policies
·        
Render
support in the facilitation of GOM GRM and GCM by providing the necessary
inputs in time
·        
Ensure
monthly vehicle usage funds are charged to the right expenditure code on time
and accurately
·        
Work
closely with the Finance Manager to organize monthly management review meetings
for Program Managers/Area Coordinators to ensure strong financial management
and that all expenditures are according to grantor guidelines, including
budget line item overages
·        
The
incumbent will ensure that partnership and sub-grant related administrative
processes and procedures are standardized and consistently implemented
throughout the program, including pre-award compliance checks,
agreements, disbursements and reporting
·        
Keenly
review all financial reports for externally funded programs, ensuring the
reporting is based on donor requirements, and submit to Finance Manager
·        
Facilitate
external audits with the Finance manager
·        
Work
closely with the Program Development department and donors.
·        
Mentor
and train staff managing externally funded programs to implement projects
according to donor regulations
·        
Build
and strengthen close and cooperative working relationships with fellow projects
staff and the Finance Manager
·        
Maintain
a strong Christian witness to colleagues, vendors, charitable beneficiaries,
and the general public.
·        
Support
all staff who may need to prepare time sheet on monthly basis and compile them
for use
·        
Perform
any other duties which may be assigned



Qualifications, Skills and
Experience:
·        
The applicant for the Samaritan’s Purse Grants
Analyst job placement should hold a Bachelor’s 
Degree in from College or University in either Finance, Accounting or
related field. CPA and/or Masters level of education is strongly preferred.
·        
At least seven years of relevant work experience
in grants management.
·        
Previous exposure and experience in coordinating
both financial and programmatic functions of grant management in donor funded
programs like WFP, UNHCR, USG, UNICEF, FAO, IHA-GAC and with FSL, Livelihood,
WASH, health, nutrition, food aid and related projects with proven experience
in database development and management
·        
Excellent reasoning ability with quantitative
and qualitative data analysis skills, strong skills in analytical and strategic
thinking
·        
Demonstrated ability to understand financial
reports and analyze financial variances and excellent knowledge of computer
applications, in particular proficiency required in MS Word, MS Excel.
·        
Highly dynamic, personable and a team player
How to Apply:
All suitably qualified and interested candidates should send an updated
CV, covering letter and relevant documentation via email to HR:
Ugandahr@samaritan.org or hand deliver to Samaritan’s Purse offices, Plot 11
Luthuli drive, Bugolobi. Kampala. Uganda
Deadline: 30th November, 2017

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