Job Title: Field Finance Officer
Organization: Malaria
Consortium
Consortium
Project Name: USAID/PMI
Malaria Action Program for Districts (MAPD) Project
Malaria Action Program for Districts (MAPD) Project
Duty Station: Masaka, Uganda
Reports to: Regional Coordinator
Salary: USD 13,005 gross per
annum
annum
About Malaria Consortium:
Malaria Consortium is the world’s leading not-for-profit organisation
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
dedicated to the comprehensive control of malaria and other communicable
diseases in Africa and Southeast Asia. Malaria Consortium works with
communities, government and non-government agencies, academic institutions, and
local and international organisations, to ensure good evidence supports
delivery of effective services, providing technical support for monitoring and
evaluation of programmes and activities for evidence-based decision-making and
strategic planning. Malaria Consortium works to improve not only the health of
the individual, but also the capacity of national health systems, which helps
relieve poverty and support improved economic prosperity.
About USAID MAPD Project:
The Malaria Action Program for Districts (MAPD) project is a 5-year
USAID/PMI funded project. The project aims to prevent and control Malaria
illnesses and deaths in order to minimise the social economic effects of the
disease among the overall population of Uganda especially in children under 5
years of age. The project will be implemented starting in August 2016, and will
cover 43 districts with a total population of more than 13 million. The Malaria
Action Program for Districts project offers a partnership uniquely positioned
to deliver this implementation rollout. Partners include Johns Hopkins Program
for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan
Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and
Communication for Development Foundation-Uganda (CDFU).
USAID/PMI funded project. The project aims to prevent and control Malaria
illnesses and deaths in order to minimise the social economic effects of the
disease among the overall population of Uganda especially in children under 5
years of age. The project will be implemented starting in August 2016, and will
cover 43 districts with a total population of more than 13 million. The Malaria
Action Program for Districts project offers a partnership uniquely positioned
to deliver this implementation rollout. Partners include Johns Hopkins Program
for International Education in Gynecology and Obstetrics (JHPIEGO), Banyan
Global, Deloitte &Touché Uganda, Infectious Diseases Institute (IDI) and
Communication for Development Foundation-Uganda (CDFU).
Job Summary: The Field
Finance Officer will provide a full accounting services to the field office.
The Finance Officer is responsible for checking the accuracy of all
transactions, disbursing and settling cash as requested in accordance with MC
financial policy and process in the field office and reporting all transactions
to the Regional Coordinator accurately and timely. The Finance Officer reports
to the Regional Coordinator and indirectly to the Senior Accountant, they
interact with the Accounts Officer-cash to receive cash transfers to the field
office and with field staff for the purposes of supporting field activities.
Finance Officer will provide a full accounting services to the field office.
The Finance Officer is responsible for checking the accuracy of all
transactions, disbursing and settling cash as requested in accordance with MC
financial policy and process in the field office and reporting all transactions
to the Regional Coordinator accurately and timely. The Finance Officer reports
to the Regional Coordinator and indirectly to the Senior Accountant, they
interact with the Accounts Officer-cash to receive cash transfers to the field
office and with field staff for the purposes of supporting field activities.
Key Duties and Responsibilities:
·
Calculate
and request the field office’s monthly cash needs with the budget heads and
Area Coordinators with the objectives to minimise month end cash and bank
balances, whilst at the same time having adequate funds available for operational
needs.
Calculate
and request the field office’s monthly cash needs with the budget heads and
Area Coordinators with the objectives to minimise month end cash and bank
balances, whilst at the same time having adequate funds available for operational
needs.
·
Arrange
for timely bank transfers to the field office and ensure proper accounting of
transfers.
Arrange
for timely bank transfers to the field office and ensure proper accounting of
transfers.
·
Act
as cheque signatories.
Act
as cheque signatories.
·
Check
the accuracy and validity of the transactions of the field office
Check
the accuracy and validity of the transactions of the field office
·
Keenly
check the correct procedures including appropriate approvals are followed for
all transactions
Keenly
check the correct procedures including appropriate approvals are followed for
all transactions
·
Prepare
the monthly return to submit to the financial Accountant within three days of
the month end, including bank reconciliation and petty cash count
sheets.
Prepare
the monthly return to submit to the financial Accountant within three days of
the month end, including bank reconciliation and petty cash count
sheets.
·
Keenly
review the coding of the field reports with budget holders.
Keenly
review the coding of the field reports with budget holders.
·
The
jobholder will prepare the bank reconciliation for the field office and follow
up on any outstanding items.
The
jobholder will prepare the bank reconciliation for the field office and follow
up on any outstanding items.
·
Close
the field books of accounts monthly according to the timetable.
Close
the field books of accounts monthly according to the timetable.
·
In
charge of keeping petty cash using imprested record, making requisitions and
issues as approved by an authorised MC personnel.
In
charge of keeping petty cash using imprested record, making requisitions and
issues as approved by an authorised MC personnel.
·
Count
petty cash on a monthly basis with appropriate person
Count
petty cash on a monthly basis with appropriate person
·
Post
Ensure that all payments to vendors are in compliance with government
tax requirements (V.A.T, WHT).
Post
Ensure that all payments to vendors are in compliance with government
tax requirements (V.A.T, WHT).
·
Maintain
a register for all accountabilities submitted to eliminate claims that
accountabilities are submitted and lost
Maintain
a register for all accountabilities submitted to eliminate claims that
accountabilities are submitted and lost
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Malaria Consortium Field
Finance Officer career placement should hold a Bachelor’s degree in Accounting and/or Finance
The applicant for the Malaria Consortium Field
Finance Officer career placement should hold a Bachelor’s degree in Accounting and/or Finance
·
One
year of work experience in a similar role
One
year of work experience in a similar role
·
Extensive
knowledge and experience in using at least 1 accounting package
Extensive
knowledge and experience in using at least 1 accounting package
·
Knowledge
and experience using MS-Office packages
Knowledge
and experience using MS-Office packages
·
Experience
of working in the NGO sector is desired
Experience
of working in the NGO sector is desired
·
Good
excel and other software skills
Good
excel and other software skills
·
Good
interpersonal skills
Good
interpersonal skills
·
Keen
attention to detail
Keen
attention to detail
·
Fluent
in English, excellent communication skills, both written and verbal;
Fluent
in English, excellent communication skills, both written and verbal;
·
Flexible
in approach to tasks and working hours
Flexible
in approach to tasks and working hours
·
Good
analytical skills are desirable
Good
analytical skills are desirable
How to Apply:
All interested applicants are encouraged to apply online at the web
link below.
link below.
Deadline: 15th
November 2017
November 2017
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