Job Title: Receptionist
/ Office Assistant
/ Office Assistant
Organisation: Finnish
Refugee Council (FRC)
Refugee Council (FRC)
Duty Station: Kampala, Uganda
About Us:
Finnish Refugee Council (FRC) is an international NGO promoting adult
education and community development among refugees and has been active in
Uganda since 1997 as an operational partner to Office of the Prime Minister and
United Nations High Commissioner for Refugees (UNHCR).
education and community development among refugees and has been active in
Uganda since 1997 as an operational partner to Office of the Prime Minister and
United Nations High Commissioner for Refugees (UNHCR).
Key Duties and Responsibilities:
·
Reception Duties; Reply to general
correspondence and enquiries, answer calls, take messages, provide relevant
information to visitors and callers, welcome visitors and take care of their
wellbeing, receive deliveries, keep track of staff & visitors etc.
Reception Duties; Reply to general
correspondence and enquiries, answer calls, take messages, provide relevant
information to visitors and callers, welcome visitors and take care of their
wellbeing, receive deliveries, keep track of staff & visitors etc.
·Office
Administration Duties; photocopy, bind and print as requested by staff,
ensure that office has adequate office stationary, refreshments and cleaning
supplies, maintain office equipment, update office notice board, do filing,
supervise cleaner.
Administration Duties; photocopy, bind and print as requested by staff,
ensure that office has adequate office stationary, refreshments and cleaning
supplies, maintain office equipment, update office notice board, do filing,
supervise cleaner.
·
Project Administration Duties;
ensure accurate filing and tracking systems, support staff in maintaining paper
and electronic files, store project documents.
Project Administration Duties;
ensure accurate filing and tracking systems, support staff in maintaining paper
and electronic files, store project documents.
·
HR Administration Duties; maintain
staff personal files and records, post job adverts, receive applications and
arrange them for recruitment, ensure HR guidelines and polices are disseminated
to all staff, maintain records of key expiry dates etc.
HR Administration Duties; maintain
staff personal files and records, post job adverts, receive applications and
arrange them for recruitment, ensure HR guidelines and polices are disseminated
to all staff, maintain records of key expiry dates etc.
·
Logistics Administration Duties; Provide
support in travel arrangements, book meeting venues, ensure supply of
stationary etc. for meetings.
Logistics Administration Duties; Provide
support in travel arrangements, book meeting venues, ensure supply of
stationary etc. for meetings.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Finnish Refugee
Council (FRC) Receptionist / Office Assistant job opportunity must hold a University diploma in Administration /
Records Management / HR or other relevant field
The ideal candidate for the Finnish Refugee
Council (FRC) Receptionist / Office Assistant job opportunity must hold a University diploma in Administration /
Records Management / HR or other relevant field
·
A minimum of two years of experience in similar
position.
A minimum of two years of experience in similar
position.
·
Good administrative skills, excellent at keeping
order and solving problems.
Good administrative skills, excellent at keeping
order and solving problems.
·
Computer literate and be able to solve basic computer
software problems.
Computer literate and be able to solve basic computer
software problems.
·
Ability to take responsibility and committed to
the aims of FRC.
Ability to take responsibility and committed to
the aims of FRC.
·
Friendly, creative and proactive.
Friendly, creative and proactive.
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their application letters with salary expectations, and max. 5-page CV, incl.
contacts to three professional reference persons, and your language skills to
[email protected]
their application letters with salary expectations, and max. 5-page CV, incl.
contacts to three professional reference persons, and your language skills to
[email protected]
NB: Please do not send
copies of your certificates at this stage.
copies of your certificates at this stage.
Deadline: 23rd November 2017 by 3:00pm
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