Job Title: Human Resources Administrator
Organization: CNOOC Uganda
Limited
Limited
Duty Station: Kampala,
Uganda
Uganda
About US:
CNOOC Uganda Limited, a subsidiary of China National Offshore Oil
Corporation (CNOOC) is a major national oil company in China. CNOOC Uganda
limited is China’s largest producer of offshore crude oil and natural gas. China
National Offshore Oil Corporation (CNOOC) specializes in offshore upstream
exploration and production.
Corporation (CNOOC) is a major national oil company in China. CNOOC Uganda
limited is China’s largest producer of offshore crude oil and natural gas. China
National Offshore Oil Corporation (CNOOC) specializes in offshore upstream
exploration and production.
Job Summary: The Human
Resources Administrator will provide administrative support to the Department
Manager and the department staff as well as Employee Relations Support.
Resources Administrator will provide administrative support to the Department
Manager and the department staff as well as Employee Relations Support.
Key Duties and Responsibilities:
·
The incumbent will ensure that Company policies
and procedures are up to date with current ER legislature and employment laws.
The incumbent will ensure that Company policies
and procedures are up to date with current ER legislature and employment laws.
·
Manage and assist with ER related topics such
as; disciplinarians, grievances, absence and sickness. Sensitize staff on the
grievance and disciplinary hearing process and draft the minutes during
disciplinary hearings.
Manage and assist with ER related topics such
as; disciplinarians, grievances, absence and sickness. Sensitize staff on the
grievance and disciplinary hearing process and draft the minutes during
disciplinary hearings.
·
Handle HR staff queries for national staff and
prompt responses to the same. Appreciation of staff needs and ability to
propose HR solutions.
Handle HR staff queries for national staff and
prompt responses to the same. Appreciation of staff needs and ability to
propose HR solutions.
·
Sensitize staff on the insurance service
providers, labour law legislations, interpretation of the HR policies and
procedures and guiding staff on diversity and equal opportunity issues.
Sensitize staff on the insurance service
providers, labour law legislations, interpretation of the HR policies and
procedures and guiding staff on diversity and equal opportunity issues.
·
Monitor the working conditions of field based
staff and support them with regards to any employee relations issues.
Monitor the working conditions of field based
staff and support them with regards to any employee relations issues.
·
Provide support in maintaining a safe, secure
work environment and ensure new staff are settled into the Company well.
Provide support in maintaining a safe, secure
work environment and ensure new staff are settled into the Company well.
·
Assist in conducting and generating annual HR
staff surveys, analyze the feedback and relay it back to the HR Team for
further action.
Assist in conducting and generating annual HR
staff surveys, analyze the feedback and relay it back to the HR Team for
further action.
·
Organize, maintain and secure Personnel and HR
records and ensure confidentiality of them.
Organize, maintain and secure Personnel and HR
records and ensure confidentiality of them.
·
Arrange visas, Work Permits/ Special Passes,
other travel documents and process expense reports.
Arrange visas, Work Permits/ Special Passes,
other travel documents and process expense reports.
·
Prepare draft documents / presentations and
final written business correspondence such as letters, memoranda, meeting
minutes, tables and charts using computer graphics, spreadsheets and word
processing.
Prepare draft documents / presentations and
final written business correspondence such as letters, memoranda, meeting
minutes, tables and charts using computer graphics, spreadsheets and word
processing.
·
Transmit inquiries and confirming letters/orders/agreements
to internal and external bodies, materials and service suppliers/vendors via.
fax, mail and courier etc
Transmit inquiries and confirming letters/orders/agreements
to internal and external bodies, materials and service suppliers/vendors via.
fax, mail and courier etc
·
The incumbent maintains stationery and office
supply inventory. Liaison contact for building, facilities and office equipment
(such as copy and fax machines) maintenance;
The incumbent maintains stationery and office
supply inventory. Liaison contact for building, facilities and office equipment
(such as copy and fax machines) maintenance;
·
Coordinate meetings and travel arrangements,
maintains schedule of appointments and schedules bid opening, take meeting
minutes etc.
Coordinate meetings and travel arrangements,
maintains schedule of appointments and schedules bid opening, take meeting
minutes etc.
·
Perform other duties as required by Supervisor.
Perform other duties as required by Supervisor.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the CNOOC Human
Resources Administrator job placement should hold a Bachelor’s degree or above
in Human Resources Management, psychology or related disciplines.
The ideal candidate for the CNOOC Human
Resources Administrator job placement should hold a Bachelor’s degree or above
in Human Resources Management, psychology or related disciplines.
·
A minimum of two years of related working
experience.
A minimum of two years of related working
experience.
·
Affiliation to HR professional bodies such as
HRMAU, CIPD will be an added advantage.
Affiliation to HR professional bodies such as
HRMAU, CIPD will be an added advantage.
·
Knowledge of ER legislation, policies and
procedures.
Knowledge of ER legislation, policies and
procedures.
·
Experience with HR Software, HRIS or HMIS.
Experience with HR Software, HRIS or HMIS.
·
Excellent administrative skills.
Excellent administrative skills.
·
Hands-on experience in handling the application
of Work Permit/Special Pass and travel documents.
Hands-on experience in handling the application
of Work Permit/Special Pass and travel documents.
·
Broad knowledge and understanding of Oil &
Gas E&P.
Broad knowledge and understanding of Oil &
Gas E&P.
How to Apply:
All suitably qualified and interested candidates should send an updated
CV and application letter MERGED into ONE document to email address: [email protected].
Please DO NOT attach any other documents and ensure to quote the JOB TITLE in
the Subject of your email. Only candidates that follow these instructions and
meet the minimum requirements shall be contacted.
CV and application letter MERGED into ONE document to email address: [email protected].
Please DO NOT attach any other documents and ensure to quote the JOB TITLE in
the Subject of your email. Only candidates that follow these instructions and
meet the minimum requirements shall be contacted.
Deadline: 13th
November 2017 at 5.00PM.
November 2017 at 5.00PM.
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