Job Title: Human Resources Assistant
Organization: SNV
Duty Station: Kampala,
Uganda
Uganda
About US:
SNV Netherlands Development Organisation was founded in the Netherlands
over 50 years ago and has built a long-term, local presence in 38 countries
across Asia, Africa and Latin America. Our global team of advisors use their
specialist expertise in Agriculture, Renewable Energy and Water, Sanitation and
Hygiene to contribute to solving some of the leading problems facing the world
today. SNV has been working in Uganda since 1989 and is currently working in
108 districts. Our advisory services are in line with Ugandan policies and are
tailored for specific Ugandan organisations, enterprises and districts. SNV
would like to implement an anticipated WASH Programme.
over 50 years ago and has built a long-term, local presence in 38 countries
across Asia, Africa and Latin America. Our global team of advisors use their
specialist expertise in Agriculture, Renewable Energy and Water, Sanitation and
Hygiene to contribute to solving some of the leading problems facing the world
today. SNV has been working in Uganda since 1989 and is currently working in
108 districts. Our advisory services are in line with Ugandan policies and are
tailored for specific Ugandan organisations, enterprises and districts. SNV
would like to implement an anticipated WASH Programme.
Job Summary: The Human
Resources Assistant’s primary objective is to support the Human Resources
Manager in providing the SNV organisation with effective HR services, including
but not limited to measuring and developing staff performance and ensuring
appropriate compensation and benefits management, in line with the SNV policy
guidelines and country specific regulations; and responsibility for the
efficient recruitment of staff and maintenance of HR systems and information.
Resources Assistant’s primary objective is to support the Human Resources
Manager in providing the SNV organisation with effective HR services, including
but not limited to measuring and developing staff performance and ensuring
appropriate compensation and benefits management, in line with the SNV policy
guidelines and country specific regulations; and responsibility for the
efficient recruitment of staff and maintenance of HR systems and information.
Key Duties and Responsibilities:
Recruitment:
·
Advertise recruitment opportunities; and
initially screen applications received against job requirements.
Advertise recruitment opportunities; and
initially screen applications received against job requirements.
·
Working in support of the hiring manager, set up
and serve the interview process – confirming interview date/time with
candidates and selectors, ensuring interview questions and copies of CVs are
available, assessment tests undertaken, room bookings made.
Working in support of the hiring manager, set up
and serve the interview process – confirming interview date/time with
candidates and selectors, ensuring interview questions and copies of CVs are
available, assessment tests undertaken, room bookings made.
·
Obtain references, correspond with selected
candidates regarding offers, confirmation of appointment and employment
contracts; informing other candidates of their selection result.
Obtain references, correspond with selected
candidates regarding offers, confirmation of appointment and employment
contracts; informing other candidates of their selection result.
·
Set up HR files for appointed candidates once
contract is signed.
Set up HR files for appointed candidates once
contract is signed.
·
Maintain file of suitable CVs for other
posts.
Maintain file of suitable CVs for other
posts.
Staff Development:
·
Support the HR Department to map staff
development and training requirements, in line with the annual performance
appraisals.
Support the HR Department to map staff
development and training requirements, in line with the annual performance
appraisals.
·
Work in close coordination with Operation and
Program departments, arrange for the on boarding and induction of new
personnel; ensuring that they registered within the necessary systems
(including SbD, Timesheet, Payroll, Pension Systems).
Work in close coordination with Operation and
Program departments, arrange for the on boarding and induction of new
personnel; ensuring that they registered within the necessary systems
(including SbD, Timesheet, Payroll, Pension Systems).
·
Support Programming & Operational leadership
in the identification and monitoring of suitable training programs for staff
development. Conduct after training surveys to assess the outcomes and impacts
of these development trainings.
Support Programming & Operational leadership
in the identification and monitoring of suitable training programs for staff
development. Conduct after training surveys to assess the outcomes and impacts
of these development trainings.
·
Guide and assist both Programming &
Operational management and employees with respect to employment issues and
concerns; through the interpretation of applicable HR policies and procedures.
Guide and assist both Programming &
Operational management and employees with respect to employment issues and
concerns; through the interpretation of applicable HR policies and procedures.
Support to HR Systems & Information:
·
Support efficient use of Timetell by all staff
Support efficient use of Timetell by all staff
·
Conduct routine HR correspondence in line with
requirements and as authorised by the HR manager.
Conduct routine HR correspondence in line with
requirements and as authorised by the HR manager.
·
Support to the HR officer in the production of
the monthly staff pay roll in line with agreed procedures.
Support to the HR officer in the production of
the monthly staff pay roll in line with agreed procedures.
·
Maintain relevant HR databases and systems –
SAP, Smart Recruiter by providing routine reports to the HR manager.
Maintain relevant HR databases and systems –
SAP, Smart Recruiter by providing routine reports to the HR manager.
·
Keenly track completion by managers of the
annual Performance Appraisal Review process (PAR), bringing issues of concern
to the HR manager.
Keenly track completion by managers of the
annual Performance Appraisal Review process (PAR), bringing issues of concern
to the HR manager.
·
Maintain HR personnel records, including annual
leave forms, maintaining confidentiality at all times.
Maintain HR personnel records, including annual
leave forms, maintaining confidentiality at all times.
·
Arrange necessary HR exit processes for
terminating staff
Arrange necessary HR exit processes for
terminating staff
General Support:
·
Complete other related tasks as assigned by line
manager
Complete other related tasks as assigned by line
manager
·
Fully participate as an HR team member and with
other organizational events and requirements.
Fully participate as an HR team member and with
other organizational events and requirements.
Qualifications, Skills and
Experience:
Experience:
·
The applicant must hold a Bachelor’s Degree in
the field of human resources management; and/or relevant field.
The applicant must hold a Bachelor’s Degree in
the field of human resources management; and/or relevant field.
·
At least two years’ experience, ideally in human
resource/personnel administration and including experience of recruitment
procedures.
At least two years’ experience, ideally in human
resource/personnel administration and including experience of recruitment
procedures.
·
Excellent administration skills, able to
organise own work and follow-up on tasks as required.
Excellent administration skills, able to
organise own work and follow-up on tasks as required.
·
Able to follow required procedures and
guidelines, give good attention to detail.
Able to follow required procedures and
guidelines, give good attention to detail.
·
Excellent language skills (verbal and writing)
in English.
Excellent language skills (verbal and writing)
in English.
·
Flexible, dynamic, excellent interpersonal
skills, able to relate effectively with a wide range of people.
Flexible, dynamic, excellent interpersonal
skills, able to relate effectively with a wide range of people.
·
Proficient computer skills – able to use Word,
Excel, Outlook.
Proficient computer skills – able to use Word,
Excel, Outlook.
How to Apply:
All suitably qualified and interested candidates should apply by
visiting the link below to upload their credentials
visiting the link below to upload their credentials
Deadline: 10th
November 2017
November 2017
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