Job Title: HR/Admin Officer
Organization: International
Rescue Committee (IRC)
Rescue Committee (IRC)
Duty Station: Kampala,
Uganda
Uganda
Reports to: HR/Admin Manager
About Us:
The International Rescue Committee helps people whose lives and
livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.
livelihoods are shattered by conflict and disaster to survive, recover, and
gain control of their future. It was created by Albert Einstein more than 80
years and has been working in Uganda since 1998. It has particularly working in
the conflict zones where tens of thousands of people have been kills and over
1.6 million displaced. Following a peace agreement in 2006, Ugandans are
returning home and looking to rebuild their lives. The IRC is there to protect
women and children from violence and exploitation by fostering a safe
environment and encouraging education, and is supporting farmers and small
businesses, and helping communities promote peace and long-term development.
Key Duties and Responsibilities:
Recruitment and Orientation:
·
Under the guidance of the HR/Admin Manager,
participate in recruitment process for local recruitments as required and
ensure HR recruitment policies and procedures are consistently followed.
Under the guidance of the HR/Admin Manager,
participate in recruitment process for local recruitments as required and
ensure HR recruitment policies and procedures are consistently followed.
·
Work in close coordination with the HR/Admin
Manager and the Field Manager, facilitate the integration/transition processes
to assure new and transferred staff to Karamoja received required information
for their integration.
Work in close coordination with the HR/Admin
Manager and the Field Manager, facilitate the integration/transition processes
to assure new and transferred staff to Karamoja received required information
for their integration.
·
The jobholder will coordinate the onboarding of
all new staff and provide receive IRC Way orientation and related
documentation.
The jobholder will coordinate the onboarding of
all new staff and provide receive IRC Way orientation and related
documentation.
Compensation and Benefits:
·
Provide support in responding to employee
inquiries regarding salary and benefit.
Provide support in responding to employee
inquiries regarding salary and benefit.
·
Act as focal point to receive staff concerns
about their compensation and benefits and provide timely feedback to HR/Admin
Manager about staff all staff concerns related to their compensation and
benefits.
Act as focal point to receive staff concerns
about their compensation and benefits and provide timely feedback to HR/Admin
Manager about staff all staff concerns related to their compensation and
benefits.
Employee Relations:
·
Facilitate and provide guidance for resolving
minor employee relations issues in the field office.
Facilitate and provide guidance for resolving
minor employee relations issues in the field office.
·
Send feedback to the HR/Admin Manager with
information of any employee relation issues occurring in the field.
Send feedback to the HR/Admin Manager with
information of any employee relation issues occurring in the field.
·
Build and strengthen working relationships
between labor/social services and IRC staff.
Build and strengthen working relationships
between labor/social services and IRC staff.
Administration:
·
Coordinate the process of staff providing
timesheets on time and send to the Kampala Office.
Coordinate the process of staff providing
timesheets on time and send to the Kampala Office.
·
Keenly track and monitor staff are taking their
leave in accordance to IRC regulations.
Keenly track and monitor staff are taking their
leave in accordance to IRC regulations.
·
Communicate any staff welfare concerns to
HR/Admin Manager and Field Manager on a timely basis.
Communicate any staff welfare concerns to
HR/Admin Manager and Field Manager on a timely basis.
·
Monitor offices are cleaned on a regular basis.
Monitor offices are cleaned on a regular basis.
·
Keenly track and Monitor office supplies on a
regular basis.
Keenly track and Monitor office supplies on a
regular basis.
·
Provide staff tea and water to staff during office
hours.
Provide staff tea and water to staff during office
hours.
Reporting:
·
Submit regularly as required, information to
HR/Admin Manager for HR Metrics preparation.
Submit regularly as required, information to
HR/Admin Manager for HR Metrics preparation.
·
Submit regularly payroll information to the
HR/Admin Manager on a monthly basis as required.
Submit regularly payroll information to the
HR/Admin Manager on a monthly basis as required.
·
Update and submit regularly staff leave
tracking.
Update and submit regularly staff leave
tracking.
·
Submit weekly and monthly recruitment reports.
Submit weekly and monthly recruitment reports.
·
Update and maintain proper records for all
correspondences.
Update and maintain proper records for all
correspondences.
·
Coordinate and monitor shared activities between
HR, Administration and Supply Chain in Karamoja Field office.
Coordinate and monitor shared activities between
HR, Administration and Supply Chain in Karamoja Field office.
·
Maintain proper records for all correspondences.
Maintain proper records for all correspondences.
·
Maintain compliance of administrative policies
and procedures with IRC standards and local law in Karamoja field office.
Maintain compliance of administrative policies
and procedures with IRC standards and local law in Karamoja field office.
·
Perform other relevant duties as assigned (of a
similar nature or related and in the interest of the organization)
Perform other relevant duties as assigned (of a
similar nature or related and in the interest of the organization)
Qualifications, Skills and
Experience: The applicant should preferably hold any qualifications in
related fields
Experience: The applicant should preferably hold any qualifications in
related fields
How to Apply:
All suitably qualified and interested candidates should send an updated
CVs and cover letters clearly indicating the position applied for as the
subject to: [email protected] (The Human Resource and Administration
department, International Rescue Committee)
CVs and cover letters clearly indicating the position applied for as the
subject to: [email protected] (The Human Resource and Administration
department, International Rescue Committee)
Deadline: 28th November
2017
2017
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