Job Title: Finance and Administrative Assistant
Organization: Pathfinder International
(PI)
(PI)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Finance Officer
About US:
Pathfinder International (PI) is an international non-profit
organization that is dedicated to supporting high-quality comprehensive
reproductive health services.
organization that is dedicated to supporting high-quality comprehensive
reproductive health services.
Key Duties and Responsibilities:
·
The incumbent will identify vendors and
negotiate procurement terms, including pricing and contracts for goods and
services.
The incumbent will identify vendors and
negotiate procurement terms, including pricing and contracts for goods and
services.
·
Assist in preparing request for Bids, Quotes and
Proposals and collect proposals I quotations as required.
Assist in preparing request for Bids, Quotes and
Proposals and collect proposals I quotations as required.
·
Assist in preparing all purchase orders and
contracts for purchasing goods and services.
Assist in preparing all purchase orders and
contracts for purchasing goods and services.
·
Assist in analyzing bid proposals received and
submit for further review and approvals.
Assist in analyzing bid proposals received and
submit for further review and approvals.
·
Maintain all procurement files and vendor’s
lists for goods and services.
Maintain all procurement files and vendor’s
lists for goods and services.
·
Pre-qualify suppliers for commonly requested
goods and services.
Pre-qualify suppliers for commonly requested
goods and services.
·
Work closely with the hotels procured for
trainings and workshops and provide administrative support in paying
participants’ out of pocket expenses
Work closely with the hotels procured for
trainings and workshops and provide administrative support in paying
participants’ out of pocket expenses
·
Maintain, on a day to day basis, electronic and
hard files management for contracts, accountabilities of Pathfinder
International country office.
Maintain, on a day to day basis, electronic and
hard files management for contracts, accountabilities of Pathfinder
International country office.
·
Handle petty cash requests, receive receipts and
document payments.
Handle petty cash requests, receive receipts and
document payments.
·
Supervises stores and prepares monthly stores
inventory report.
Supervises stores and prepares monthly stores
inventory report.
·
Updates Cash books into electronic system and
timely submission.
Updates Cash books into electronic system and
timely submission.
·
Prepares and files vouchers.
Prepares and files vouchers.
·
Requests, keeps and issues out petty cash with
approval.
Requests, keeps and issues out petty cash with
approval.
·
Provides administrative support to country
program.
Provides administrative support to country
program.
·
Perform any other duties assigned from time to
time by supervisor.
Perform any other duties assigned from time to
time by supervisor.
Qualifications, Skills and
Experience:
Experience:
·
The applicant should preferably hold a
Bachelor’s degree in finance or a business-related field
The applicant should preferably hold a
Bachelor’s degree in finance or a business-related field
·
At least two years’ experience in procurement
functions in a busy and related environment.
At least two years’ experience in procurement
functions in a busy and related environment.
·
Understanding of NGO policies and regulations
Understanding of NGO policies and regulations
·
Previous experience in using mobile money
platforms to effect payments
Previous experience in using mobile money
platforms to effect payments
·
High level of integrity, honest, transparency,
interpersonal skills and communications skills at all levels
High level of integrity, honest, transparency,
interpersonal skills and communications skills at all levels
How to Apply:
All suitably qualified candidates should send their cover letters and
updated CVs indicating current and expected salary, telephone contacts and
three referees preferably supervisors to [email protected].
updated CVs indicating current and expected salary, telephone contacts and
three referees preferably supervisors to [email protected].
Deadline: 17th November 2017
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