Job Title: Base Logistician
Organisation: Action Against
Hunger (ACF)
Hunger (ACF)
Duty Station: Uganda
About US:
Action Against Hunger (ACF) is an International Humanitarian NGO which
has been in existence for over thirty years. ACF has been implementing Food
Security and Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in
the Lango, Acholi, West Nile and Karamoja regions of Northern Uganda.
has been in existence for over thirty years. ACF has been implementing Food
Security and Livelihoods, Nutrition, Water, Sanitation and Hygiene programs in
the Lango, Acholi, West Nile and Karamoja regions of Northern Uganda.
Job Summary: The Base
Logistician will take the overall responsibility for the co-ordination and
support of logistics activities within the base of operation. He/she should be responsible for effectively
managing logistics staff, vehicles, procurement, assets, stocks and jointly
monitor security with the Deputy Field Coordinator for Action Against Hunger
with a view to ensuring smooth service to the field office.
Logistician will take the overall responsibility for the co-ordination and
support of logistics activities within the base of operation. He/she should be responsible for effectively
managing logistics staff, vehicles, procurement, assets, stocks and jointly
monitor security with the Deputy Field Coordinator for Action Against Hunger
with a view to ensuring smooth service to the field office.
Key Duties and Responsibilities:
Base Logistics Management: Tasked with the management of all
logistics support, following Action Against Hunger procedures and policies for
the management of the supply chain, vehicle fleet, assets and stocks through the
technical guidance of the Logistics Coordinator.
logistics support, following Action Against Hunger procedures and policies for
the management of the supply chain, vehicle fleet, assets and stocks through the
technical guidance of the Logistics Coordinator.
Procurement:
·
Through guidance and support from deputy field
coordinator and Logistics Coordinator, ensure local procurement practices are
compliant with donor regulations practices/Action Against Hunger kit log
Through guidance and support from deputy field
coordinator and Logistics Coordinator, ensure local procurement practices are
compliant with donor regulations practices/Action Against Hunger kit log
·
Organise the procurement of items based on
authorised thresholds as requested by the budget holder and ensure correct
Action Against Hunger procedures are followed in procurement chain cycle
Organise the procurement of items based on
authorised thresholds as requested by the budget holder and ensure correct
Action Against Hunger procedures are followed in procurement chain cycle
·
Keep a proper record of expenditures, receipts,
IOFs, purchase order forms, delivery notes and all other Action Against Hunger
controlled documents are properly filed for audit and archive purposes
Keep a proper record of expenditures, receipts,
IOFs, purchase order forms, delivery notes and all other Action Against Hunger
controlled documents are properly filed for audit and archive purposes
·
Update price catalogue with new purchase prices
at least every three months
Update price catalogue with new purchase prices
at least every three months
·
Ensure quality of goods and services procured by
taking a proactive role in discussing the technical specifications on the
requests, organising visits to suppliers with programs.
Ensure quality of goods and services procured by
taking a proactive role in discussing the technical specifications on the
requests, organising visits to suppliers with programs.
·
Share with all staff of the base weekly
Procurement Follow Up, for the team to be aware of the status of their items.
Share with all staff of the base weekly
Procurement Follow Up, for the team to be aware of the status of their items.
Fleet:
·
Support the logistics assistant with the use of
vehicles and communication equipment (Supervise vehicle plans and allocation to
optimally serve the needs of programmes, Monitor fuel consumption of Action
Against Hunger generators and vehicles
Support the logistics assistant with the use of
vehicles and communication equipment (Supervise vehicle plans and allocation to
optimally serve the needs of programmes, Monitor fuel consumption of Action
Against Hunger generators and vehicles
·
Ensure Action Against Hunger safety regulations
are adhered to by both drivers and passengers always)
Ensure Action Against Hunger safety regulations
are adhered to by both drivers and passengers always)
Storage & Equipment: Through support to the Logistics
Assistant, ensure stock management and administration systems are implemented
for all the programmes, ensure a centralized base assets register is
maintained, with all programme assets tagged with asset numbers and ID cards
for ease of tracking
Assistant, ensure stock management and administration systems are implemented
for all the programmes, ensure a centralized base assets register is
maintained, with all programme assets tagged with asset numbers and ID cards
for ease of tracking
Security: Keenly monitor security information and networks and
ensure that security information is disseminated appropriately and effectively
through the Deputy Field Coordinator
ensure that security information is disseminated appropriately and effectively
through the Deputy Field Coordinator
Human Resources Management
·
Commitment to and understanding of Action
Against Hunger Charter and Basic Principles
Commitment to and understanding of Action
Against Hunger Charter and Basic Principles
·
Validation of paid leaves request for the staff
s/he directly manages.
Validation of paid leaves request for the staff
s/he directly manages.
·
Technical supervision and management of the
logistics team: logistics assistant, drivers, watchmen/Security guards, (when
and where appropriate)
Technical supervision and management of the
logistics team: logistics assistant, drivers, watchmen/Security guards, (when
and where appropriate)
·
Assistance to Deputy Field Coordinator and Log
Co with performance management, training and development of the Logistics team
and the field based team on new policies/procedures and systems being rolled
out.
Assistance to Deputy Field Coordinator and Log
Co with performance management, training and development of the Logistics team
and the field based team on new policies/procedures and systems being rolled
out.
·
Be the backup of any logistic team member in the
base.
Be the backup of any logistic team member in the
base.
·
To provide a weekly/monthly planning for the
team on the base, and organize weekly meeting
To provide a weekly/monthly planning for the
team on the base, and organize weekly meeting
Reporting:
·
Prepare and submit monthly reports in the
Standard Action Against Hunger templates and ensure they are shared before the
5th of every month with the Field Coordinator and Coordination Office.
Prepare and submit monthly reports in the
Standard Action Against Hunger templates and ensure they are shared before the
5th of every month with the Field Coordinator and Coordination Office.
·
Other duties as assigned by the line manager.
Other duties as assigned by the line manager.
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the Action Against
Hunger (ACF) Base Logistician job placement should hold a Bachelor’s degree in
Logistics, procurement and supply chain from a recognized university. Diploma
from technical college in logistics and/or business administration.
The ideal candidate for the Action Against
Hunger (ACF) Base Logistician job placement should hold a Bachelor’s degree in
Logistics, procurement and supply chain from a recognized university. Diploma
from technical college in logistics and/or business administration.
·
Additional experience in stock management,
transport and fleet management will be an added advantage.
Additional experience in stock management,
transport and fleet management will be an added advantage.
·
A minimum of two years of related experience
doing similar work preferably in a recognized NGO
A minimum of two years of related experience
doing similar work preferably in a recognized NGO
·
Previous exposure and experience of working in
humanitarian relief/development sector in the field, in a logistics or other
related program support role.
Previous exposure and experience of working in
humanitarian relief/development sector in the field, in a logistics or other
related program support role.
·
Strong communications skills, with excellent
verbal and written English. Fluent in local dialects is a requirement.
Strong communications skills, with excellent
verbal and written English. Fluent in local dialects is a requirement.
·
Excellent working knowledge of Computer-Ms WORD/
Excel Computer skills is a MUST.
Excellent working knowledge of Computer-Ms WORD/
Excel Computer skills is a MUST.
·
Willing to work occasional evenings and weekends
and to carry out field visits at short notice if required.
Willing to work occasional evenings and weekends
and to carry out field visits at short notice if required.
·
Previous experience working with NGO or UN
agencies
Previous experience working with NGO or UN
agencies
·
Proven knowledge and experience of logistics
core competencies
Proven knowledge and experience of logistics
core competencies
·
Competence in all components of Logistics (fleet
management, transport, warehousing, etc)
Competence in all components of Logistics (fleet
management, transport, warehousing, etc)
How to Apply:
All suitably qualified and interested candidates should send their
applications which should include ONLY a cover letter, CV (not more than 4
pages) with at least three referees and a daytime telephone contract. For email
applications please note that attached documents should not be larger than
2MBs. All documents should be zipped in one folder. Any email larger than 2MBS will
not be considered. Please send your email application to:
[email protected] mentioning “BASE LOGISTICIAN” in the
subject line.
applications which should include ONLY a cover letter, CV (not more than 4
pages) with at least three referees and a daytime telephone contract. For email
applications please note that attached documents should not be larger than
2MBs. All documents should be zipped in one folder. Any email larger than 2MBS will
not be considered. Please send your email application to:
[email protected] mentioning “BASE LOGISTICIAN” in the
subject line.
Deadline: 24th
November 2017
November 2017
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