Job Title: Shelter Depot In-Settlement Coordinator (2 Positions) Organisation: ALIGHT…
Field Finance Coordinator Non-profit Careers – Mercy Corps
Job Title: Field Finance Coordinator
Organisation: Mercy Corps
Duty Station: Uganda
Reports to: Finance Manager
About US:
Mercy Corps is an international non-profit organization which
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and contributing
factors of economic vulnerability. Donors include the United States Agency for
International Development (USAID), DFID, Mastercard Foundation, WALMART
Foundation, Coca Cola Africa Foundation, US Depart of State (DOS) /PEPFAR, ECHO
and Nike Foundation.
implements high-quality, analytical development programmes in very difficult
places. Mercy Corps has been operating in Uganda since 2006. It has and
continues to implement programs in Acholi and Karamoja sub regions. Mercy Corps
is taking a community-led, market driven approach to address poverty and food
insecurity needs through interventions that get to the root causes and contributing
factors of economic vulnerability. Donors include the United States Agency for
International Development (USAID), DFID, Mastercard Foundation, WALMART
Foundation, Coca Cola Africa Foundation, US Depart of State (DOS) /PEPFAR, ECHO
and Nike Foundation.
Job Summary: The Field
Finance Coordinator is primarily responsible for all Karamoja region field
offices finance, compliance, budget monitoring, reporting, resources
management, coordination with others, etc. He/she is responsible for review of
all field transactions, regular field visits and audit, supervising and
coaching all field finance officers, monitor field cash projections and cash
management, updating and tracking all assets and finance files. He/she is
responsible to make sure that all AAM, segregation of duties and policies and
procedures are respected as per the FFM, procurement manual, assets management
and other manuals/policies and procedures. Make sure all field transactions are
reviewed and processed on time.
Finance Coordinator is primarily responsible for all Karamoja region field
offices finance, compliance, budget monitoring, reporting, resources
management, coordination with others, etc. He/she is responsible for review of
all field transactions, regular field visits and audit, supervising and
coaching all field finance officers, monitor field cash projections and cash
management, updating and tracking all assets and finance files. He/she is
responsible to make sure that all AAM, segregation of duties and policies and
procedures are respected as per the FFM, procurement manual, assets management
and other manuals/policies and procedures. Make sure all field transactions are
reviewed and processed on time.
Key Duties and Responsibilities:
·
The incumbent will be responsible for all
accounting and financial management of all MC Uganda Karamoja region field
offices.
The incumbent will be responsible for all
accounting and financial management of all MC Uganda Karamoja region field
offices.
·
Responsible for monitoring costs as per the
available grant and budget details, monthly budgets vs actual reports and
monthly cash projections.
Responsible for monitoring costs as per the
available grant and budget details, monthly budgets vs actual reports and
monthly cash projections.
·
Keenly review and update BVA for pipeline,
discuss and train program directors, managers and others at their respective
field offices.
Keenly review and update BVA for pipeline,
discuss and train program directors, managers and others at their respective
field offices.
·
Receive all field transactions and documents
weekly, review with documents and in navigator before forwarding for posting.
Follow up and ensure weekly posting.
Receive all field transactions and documents
weekly, review with documents and in navigator before forwarding for posting.
Follow up and ensure weekly posting.
·
Review all field transaction to make sure all
transactions are properly approved, reviewed, coded, recorded and documented.
Review all field transaction to make sure all
transactions are properly approved, reviewed, coded, recorded and documented.
·
Provide financial review for advances, purchase
requests, quotation analysis, purchase orders, expense reports, payment
requests and other field transactions within his/her limit.
Provide financial review for advances, purchase
requests, quotation analysis, purchase orders, expense reports, payment
requests and other field transactions within his/her limit.
·
Lead cash flow projection process and submit to
Kampala office on a timely manner.
Lead cash flow projection process and submit to
Kampala office on a timely manner.
·
Coordinate and prepare weekly and monthly cash
requirement for all field offices, submit and make sure sufficient cash is
available in all offices and monitor its use. Make sure also there is no excess
cash.
Coordinate and prepare weekly and monthly cash
requirement for all field offices, submit and make sure sufficient cash is
available in all offices and monitor its use. Make sure also there is no excess
cash.
·
Make sure surprise, weekly and monthly cash
counts are being made and documented for all offices as per the current MC
policy.
Make sure surprise, weekly and monthly cash
counts are being made and documented for all offices as per the current MC
policy.
·
Ensure all cash, bank and advances are
reconciled with cash counts, bank statements and outstanding advances and
ledger.
Ensure all cash, bank and advances are
reconciled with cash counts, bank statements and outstanding advances and
ledger.
·
Make sure all field level income taxes,
withholding taxes, VAT and other taxes are withheld and paid accordingly.
Make sure all field level income taxes,
withholding taxes, VAT and other taxes are withheld and paid accordingly.
·
Offer planned technical support, back stopping,
coaching and training to all field finance staff in Karamoja. Provide support
to all offices by roving on need basis or on regular visit basis.
Offer planned technical support, back stopping,
coaching and training to all field finance staff in Karamoja. Provide support
to all offices by roving on need basis or on regular visit basis.
·
Directly supervise all field finance officers in
Karamoja and make sure all delivering all required performances as per the
deadlines.
Directly supervise all field finance officers in
Karamoja and make sure all delivering all required performances as per the
deadlines.
·
Follow all Mercy Corps policies, procedures,
grant compliance and documentation requirements.
Follow all Mercy Corps policies, procedures,
grant compliance and documentation requirements.
·
Implement and make sure all Mercy Corps FFM,
procurement, assets mgt, HR policies and procedures are implemented.
Implement and make sure all Mercy Corps FFM,
procurement, assets mgt, HR policies and procedures are implemented.
·
Implement and Make sure all respective donors
and local Government rules and regulations are respected.
Implement and Make sure all respective donors
and local Government rules and regulations are respected.
·
Ensure compliance with GAAPs, Ugandan and US
laws and standard accounting practice.
Ensure compliance with GAAPs, Ugandan and US
laws and standard accounting practice.
·
Provide on-going orientation, training and support
to all Mercy Corps program and finance staff on Mercy Corps and respective
donor’s rules and regulations.
Provide on-going orientation, training and support
to all Mercy Corps program and finance staff on Mercy Corps and respective
donor’s rules and regulations.
·
Review and track all purchases and contracts and
other commitments for MC field offices in Karamoja.
Review and track all purchases and contracts and
other commitments for MC field offices in Karamoja.
·
Carry out periodic review of systems and polices
and make recommendation for policy and systems change.
Carry out periodic review of systems and polices
and make recommendation for policy and systems change.
·
Participate in preparation of operating and
grant budgets when required.
Participate in preparation of operating and
grant budgets when required.
·
Be adaptable and flexible to take new tasks and
new assignments as requested from time to time.
Be adaptable and flexible to take new tasks and
new assignments as requested from time to time.
·
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
Conduct himself/herself both professionally and
personally in such a manner as to bring credit to Mercy Corps and to not
jeopardize its humanitarian mission.
·
Assist other finance functions and offices when
ever need arises.
Assist other finance functions and offices when
ever need arises.
·
Perform any other tasks to be assigned by the
supervisor.
Perform any other tasks to be assigned by the
supervisor.
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the Mercy Corps Field Finance
Coordinator job opportunity should preferably hold a Master’s degree, BA/S or
equivalent in accounting or finance is required.
The applicant for the Mercy Corps Field Finance
Coordinator job opportunity should preferably hold a Master’s degree, BA/S or
equivalent in accounting or finance is required.
·
At least six years’ experience in grants and
financial management and accounting and 2+year’s supervisory experience.
At least six years’ experience in grants and
financial management and accounting and 2+year’s supervisory experience.
·
Strong management skills, technical &
supervisory skills and experience required.
Strong management skills, technical &
supervisory skills and experience required.
·
Strong accounting skills and experience,
including management of the general ledger, journal entries, payroll, payables
and balance sheet.
Strong accounting skills and experience,
including management of the general ledger, journal entries, payroll, payables
and balance sheet.
·
Broad knowledge and understanding of donor rules
and regulations is required.
Broad knowledge and understanding of donor rules
and regulations is required.
·
Prior International NGO/PVO experience required.
Prior International NGO/PVO experience required.
·
Proven experience and skill with financial
reports preparation and presentation and proven ability to translate technical
financial data into informative reports.
Proven experience and skill with financial
reports preparation and presentation and proven ability to translate technical
financial data into informative reports.
·
Advanced computer skills in MS Office programs,
particularly Excel and accounting software experience.
Advanced computer skills in MS Office programs,
particularly Excel and accounting software experience.
·
Excellent oral and written English skills
Excellent oral and written English skills
·
Willing to travel regularly to Mercy Corps and
sub grantees field offices and project sites approximately 25%.
Willing to travel regularly to Mercy Corps and
sub grantees field offices and project sites approximately 25%.
How to Apply:
All suitably qualified and interested candidates should send their
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
E-mail applications including a cover letter clearly stating the salary
requirements, updated CV (with three professional referees), and copies of
academic qualifications/certificates addressed to the Senior HR and Legal
Manager, Mercy Corps Uganda to: ug-mcjobs@mercycorps.org
Deadline: 6th November 2017
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