Job Title: Executive Assistant
Organisation: University
Research Co., LLC (URC)
Research Co., LLC (URC)
Project Name: USAID’s Defeat
TB Project
TB Project
Duty Station: Kampala,
Uganda
Uganda
Reports to: Defeat TB
Project Chief of Party
Project Chief of Party
About US:
University Research Co., LLC (URC) is a global company dedicated to
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
improving the quality of health care, social services, and health education
worldwide. With a non-profit affiliate, the Center for Human Services (CHS),
URC manages projects in over 45 countries, including the United States.
About USAID Defeat TB project:
University Research Co., LLC (URC) is implementing the USAID’s Defeat
TB project. Aligned with Objective #3 in USAID’s Country Development
Cooperation Strategy and in support of the Government of Uganda’s TB Program,
this five-year, USAID funded project’s goal is to increase TB case
notification, case detection, and treatment outcomes through health system
strengthening. The Defeat TB project
goal is to increase TB case notification, case detection, and treatment outcomes
through health system strengthening with the aim of ending the TB epidemic in
Uganda.
TB project. Aligned with Objective #3 in USAID’s Country Development
Cooperation Strategy and in support of the Government of Uganda’s TB Program,
this five-year, USAID funded project’s goal is to increase TB case
notification, case detection, and treatment outcomes through health system
strengthening. The Defeat TB project
goal is to increase TB case notification, case detection, and treatment outcomes
through health system strengthening with the aim of ending the TB epidemic in
Uganda.
Job Summary: The Executive
Assistant will perform highly complex administrative functions to support the
work of the COP. The Executive Assistance will provide high-level support,
often of a confidential nature, for the COP, including administrative, record
keeping, communications, and logistical support.
Assistant will perform highly complex administrative functions to support the
work of the COP. The Executive Assistance will provide high-level support,
often of a confidential nature, for the COP, including administrative, record
keeping, communications, and logistical support.
Key Duties and Responsibilities:
·
Coordinate and maintain the COP’s calendar of
appointments and schedule the COP’s meetings and conference calls.
Coordinate and maintain the COP’s calendar of
appointments and schedule the COP’s meetings and conference calls.
·
The Executive Assistant will work closely with
government officials (including MOH and hospital directors) and their staff,
and other implementing partners), to set up high-level meetings with project
COP and senior management as desired.
The Executive Assistant will work closely with
government officials (including MOH and hospital directors) and their staff,
and other implementing partners), to set up high-level meetings with project
COP and senior management as desired.
·
Manage incoming correspondence to the COP,
including e-mails, letters, and invitations to meetings.
Manage incoming correspondence to the COP,
including e-mails, letters, and invitations to meetings.
·
Assist the COP in prioritizing his workload,
tracking and bringing to his attention items for urgent action. Drawing upon
experience and judgment, retrieve priority documents for the COP’s attention
and routinely provide recommendation of appropriate action to ensure timely
execution.
Assist the COP in prioritizing his workload,
tracking and bringing to his attention items for urgent action. Drawing upon
experience and judgment, retrieve priority documents for the COP’s attention
and routinely provide recommendation of appropriate action to ensure timely
execution.
·
Draft and proofread outgoing correspondence on
behalf of the COP.
Draft and proofread outgoing correspondence on
behalf of the COP.
·
Prepare documents and PowerPoint presentations
as requested by the COP.
Prepare documents and PowerPoint presentations
as requested by the COP.
·
Process signature and mailing requests coming to
the COPs desk from the various project sections (including
administration/procurement, finance and technical areas).
Process signature and mailing requests coming to
the COPs desk from the various project sections (including
administration/procurement, finance and technical areas).
·
Establish and manage a confidential filing
system for the COP.
Establish and manage a confidential filing
system for the COP.
·
The jobholder will also process reports, memos,
and minutes of senior management and other meetings as required by the COP.
The jobholder will also process reports, memos,
and minutes of senior management and other meetings as required by the COP.
·
Support selected project program implementation
activities including event and meeting logistics management, as requested by
supervisor.
Support selected project program implementation
activities including event and meeting logistics management, as requested by
supervisor.
·
Process domestic and international travel
itineraries, expense vouchers and visa procurements for the COP and other
senior management staff.
Process domestic and international travel
itineraries, expense vouchers and visa procurements for the COP and other
senior management staff.
·
Perform any other related duties assigned for
time to time
Perform any other related duties assigned for
time to time
Qualifications, Skills and
Experience:
Experience:
·
The applicants for the USAID TB Project
Executive Assistant job opportunity must hold
a Bachelor’s Degree in Business Administration, Secretarial Studies,
Office Management or another relevant field
The applicants for the USAID TB Project
Executive Assistant job opportunity must hold
a Bachelor’s Degree in Business Administration, Secretarial Studies,
Office Management or another relevant field
·
Possession of a post-graduate qualification in
Business Administration or Management is an added advantage.
Possession of a post-graduate qualification in
Business Administration or Management is an added advantage.
·
At least three years’ work experience in the
similar job with knowledge of modern Office methods and practices.
At least three years’ work experience in the
similar job with knowledge of modern Office methods and practices.
·
Excellent command of both written and spoken
English with good interpersonal skills.
Excellent command of both written and spoken
English with good interpersonal skills.
·
High level of organizational skills with keen
attention to detail
High level of organizational skills with keen
attention to detail
·
Computer literacy skills
Computer literacy skills
·
High level of organizational skills with keen
attention to detail
High level of organizational skills with keen
attention to detail
·
Proactive and able to work with minimal
supervision
Proactive and able to work with minimal
supervision
·
High level of integrity, Confidentiality &
Professionalism.
High level of integrity, Confidentiality &
Professionalism.
NB: Only candidates who
are eligible to work in the Uganda for an indefinite period without a need for
sponsorship will be considered for this position.
are eligible to work in the Uganda for an indefinite period without a need for
sponsorship will be considered for this position.
How to Apply:
All suitably qualified and interested candidates who wish to join the
URC should upload their updated CVs / résumés and cover letters at the link
below. Also, please complete your application form and attach a completed USAID
Form 1420 Contractor Employee Biographical Data Sheet as well, download it
here.
URC should upload their updated CVs / résumés and cover letters at the link
below. Also, please complete your application form and attach a completed USAID
Form 1420 Contractor Employee Biographical Data Sheet as well, download it
here.
Deadline: 17th
November 2017 by 5:00 pm
November 2017 by 5:00 pm
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