Job Title: Estates Supervisor
Organization: National
Social Security Fund (NSSF)
Social Security Fund (NSSF)
Duty Station: Kampala,
Uganda
Uganda
Reports to: Property Manager
About US:
The National Social Security Fund (NSSF) is positioning itself to be
the Social Security Provider of Choice in Uganda. Our belief at the Fund is
that each employee contributes directly to the growth and success of the
business and each employee is expected to take pride in being a member of the
team.
the Social Security Provider of Choice in Uganda. Our belief at the Fund is
that each employee contributes directly to the growth and success of the
business and each employee is expected to take pride in being a member of the
team.
Job Summary: The Estates
Supervisor is responsible for the management of all NSSF real estate properties,
land, and for ensuring effective and efficient service delivery to the tenants,
landlords and staff
Supervisor is responsible for the management of all NSSF real estate properties,
land, and for ensuring effective and efficient service delivery to the tenants,
landlords and staff
Key Duties and Responsibilities:
·
Provide guidance and assist tenants/potential
tenants in marketing/letting space for the best terms to the Fund.
Provide guidance and assist tenants/potential
tenants in marketing/letting space for the best terms to the Fund.
·
The jobholder will determine clients’ needs and
financial abilities in order to propose solutions that suit them.
The jobholder will determine clients’ needs and
financial abilities in order to propose solutions that suit them.
·
Intermediate negotiation processes, consult
clients on market conditions, prices, legal requirements and related matters to
their benefit and ensure a fair and honest dealing.
Intermediate negotiation processes, consult
clients on market conditions, prices, legal requirements and related matters to
their benefit and ensure a fair and honest dealing.
·
Perform comparative market analysis to inform
the performance of the Fund`s properties.
Perform comparative market analysis to inform
the performance of the Fund`s properties.
·
The jobholder will prepare necessary paperwork
(contracts, leases, deeds, closing statements)
The jobholder will prepare necessary paperwork
(contracts, leases, deeds, closing statements)
·
Maintain and update listings of available
properties.
Maintain and update listings of available
properties.
·
Remain knowledgeable about real estate markets
and best practice
Remain knowledgeable about real estate markets
and best practice
·
Investigate complaints, disturbances and
violations and resolve problems following management procedures and
regulations.
Investigate complaints, disturbances and
violations and resolve problems following management procedures and
regulations.
·
The incumbent will also ensure that all tenants
are invoiced for rent due and service charge and make follow-ups to ensure that
invoiced rents are collected.
The incumbent will also ensure that all tenants
are invoiced for rent due and service charge and make follow-ups to ensure that
invoiced rents are collected.
·
The jobholder will also meet with tenants to
negotiate management and service contracts, determine priorities, and discuss
the financial and operational status of properties.
The jobholder will also meet with tenants to
negotiate management and service contracts, determine priorities, and discuss
the financial and operational status of properties.
·
Supervise outsourced service providers
Supervise outsourced service providers
·
Prepare terms of reference and scope of works
for consultancy services, relating to Property Management.
Prepare terms of reference and scope of works
for consultancy services, relating to Property Management.
·
Manage the allocation of office space
Manage the allocation of office space
·
Routinely verify monthly electricity and water bills
for Fund properties
Routinely verify monthly electricity and water bills
for Fund properties
·
Verify and ensure timely payment of ground rent
and property rates of the Fund property in liaison with the legal and
Investments department.
Verify and ensure timely payment of ground rent
and property rates of the Fund property in liaison with the legal and
Investments department.
·
Prepare and submit progress reports on
department activities and work of consultants and contractors.
Prepare and submit progress reports on
department activities and work of consultants and contractors.
·
Prepare detailed budgets and financial reports
for properties.
Prepare detailed budgets and financial reports
for properties.
·
Review rents to ensure that they are in line
with rental markets Carry out tenants’ satisfaction surveys and handling all
queries and property issues that arise.
Review rents to ensure that they are in line
with rental markets Carry out tenants’ satisfaction surveys and handling all
queries and property issues that arise.
·
Handle tenants complaints and queries
Handle tenants complaints and queries
Qualifications, Skills and
Experience:
Experience:
·
The ideal candidate for the NSSF Estates
Supervisor job opportunity must hold a Bachelor’s degree in Business/Commerce.
Diploma/certificate in Property management or Facilities Management would be an
added advantage
The ideal candidate for the NSSF Estates
Supervisor job opportunity must hold a Bachelor’s degree in Business/Commerce.
Diploma/certificate in Property management or Facilities Management would be an
added advantage
·
At least six years’ experience, at least two
years in a supervisory position. managing properties and facilities in a large
organisation
At least six years’ experience, at least two
years in a supervisory position. managing properties and facilities in a large
organisation
·
Proven working experience as a real estate agent
Proven working experience as a real estate agent
·
Good track of successful sales record
Good track of successful sales record
·
Demonstrated ability to work independently
combined with excellent interpersonal skills
Demonstrated ability to work independently
combined with excellent interpersonal skills
·
Strong sales, negotiation and communication
skills
Strong sales, negotiation and communication
skills
·
Pleasant and trustworthy
Pleasant and trustworthy
·
Computer literacy i.e. proficiency in MS Office
Computer literacy i.e. proficiency in MS Office
·
People Management skills + Interpersonal skills
+ diplomatic skills
People Management skills + Interpersonal skills
+ diplomatic skills
·
Good oral and written communication skills
Good oral and written communication skills
·
Good negotiation skills
Good negotiation skills
·
Good problem solving skills
Good problem solving skills
·
Good numerical skills
Good numerical skills
·
IT (MS office- Word/Excel/ Project);
IT (MS office- Word/Excel/ Project);
·
Good management skills
Good management skills
·
Analytical skills
Analytical skills
·
Ability to work under pressure
Ability to work under pressure
How to Apply:
All suitably qualified and interested candidates should send copies of
application letters, detailed CVs and academic credentials addressed to the
Head of Human Resources & Administration, and delivered to the Registry on
13th Floor Workers House for registration and onward transmission.
application letters, detailed CVs and academic credentials addressed to the
Head of Human Resources & Administration, and delivered to the Registry on
13th Floor Workers House for registration and onward transmission.
NB: Please note that
canvassing or lobbying will lead to automatic disqualification of the
candidate.
canvassing or lobbying will lead to automatic disqualification of the
candidate.
Deadline: 13th
November 2017
November 2017
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