Job Title: REACH Programme Assistant
Organisation: REACH
Duty Station: Kampala,
Uganda
Uganda
Reports to: Reach Regional
Coordinator and Acted Country Director
Coordinator and Acted Country Director
About US:
REACH was born in 2010 as a joint initiative of two INGOs (IMPACT
Initiatives and ACTED) and the United Nations Institute for Training and
Research (UNITAR) Operational Satellite Applications Programme (UNOSAT).
REACH’s purpose is to promote and facilitate the development of information
products that enhance the humanitarian community’s decision making and planning
capacity for emergency, reconstruction and development contexts, supporting and
working within the framework of the humanitarian reform process. REACH
facilitates information management for aid actors through three complementary
services: (a) need and situation assessments facilitated by REACH teams; (b)
situation analysis using satellite imagery; (c) provision of related database
and (web)-mapping facilities and expertise.
Initiatives and ACTED) and the United Nations Institute for Training and
Research (UNITAR) Operational Satellite Applications Programme (UNOSAT).
REACH’s purpose is to promote and facilitate the development of information
products that enhance the humanitarian community’s decision making and planning
capacity for emergency, reconstruction and development contexts, supporting and
working within the framework of the humanitarian reform process. REACH
facilitates information management for aid actors through three complementary
services: (a) need and situation assessments facilitated by REACH teams; (b)
situation analysis using satellite imagery; (c) provision of related database
and (web)-mapping facilities and expertise.
In 2017, REACH will expand its operations in Uganda addressing service
delivery and information gaps in the refugee response across the country. REACH
will provide direct support to UNHCR’s coordinated information management
efforts through response gap analysis, coordinated needs assessments and
geospatial analysis. All activities will be conducted in refugee settlements
hosting both South Sudanese and Congolese refugees in Bidibidi, Imvepi,
Kiryandongo, Kyangwali, Kyaka II, Lamwo, Maaji II and III, Nakivale, Oruchinga,
Pagrinya, Palorinya, Rhino Camp, Rwamwanja, among others.
delivery and information gaps in the refugee response across the country. REACH
will provide direct support to UNHCR’s coordinated information management
efforts through response gap analysis, coordinated needs assessments and
geospatial analysis. All activities will be conducted in refugee settlements
hosting both South Sudanese and Congolese refugees in Bidibidi, Imvepi,
Kiryandongo, Kyangwali, Kyaka II, Lamwo, Maaji II and III, Nakivale, Oruchinga,
Pagrinya, Palorinya, Rhino Camp, Rwamwanja, among others.
Key Duties and Responsibilities:
Management of ACTED FLATS Process for REACH The REACH Programme
Assistant will support the REACH Regional Coordinator and Country Focal Point
through the systematization and management of all finance, logistics,
administration, transportation, security processes. This will include, but not
be limited to:
Assistant will support the REACH Regional Coordinator and Country Focal Point
through the systematization and management of all finance, logistics,
administration, transportation, security processes. This will include, but not
be limited to:
·
Review financial documents from field exercises
prior to submission to finance
Review financial documents from field exercises
prior to submission to finance
·
Tasked with gathering quotations and procuring
items needed for REACH missions
Tasked with gathering quotations and procuring
items needed for REACH missions
·
Arranging transportation to and from field
locations for REACH
Arranging transportation to and from field
locations for REACH
·
Providing security briefings for new arrivals
Providing security briefings for new arrivals
·
In charge of ensuring the timely submission of
administrative paperwork such as attendance sheets and leave requests for REACH
staff through the appropriate channels
In charge of ensuring the timely submission of
administrative paperwork such as attendance sheets and leave requests for REACH
staff through the appropriate channels
·
Tracking all REACH equipment in country
Tracking all REACH equipment in country
Maintenance of REACH records: The REACH Programme Assistant
will ensure that all paperwork related to ACTED FLATs process is maintained and
filed in a clear and logical manner for easy retrieval in the REACH Drop Box
account
will ensure that all paperwork related to ACTED FLATs process is maintained and
filed in a clear and logical manner for easy retrieval in the REACH Drop Box
account
Support for field operations: The
REACH Programme Assistant will, when needed, deploy to field operating
locations to support REACH activities. This will include, but not be limited
to:
REACH Programme Assistant will, when needed, deploy to field operating
locations to support REACH activities. This will include, but not be limited
to:
·
In-field procurement
In-field procurement
·
Transport of cash, payment of wages for casual
labourers
Transport of cash, payment of wages for casual
labourers
·
Management of other FLATS processes
Management of other FLATS processes
Other tasks: The REACH
Programme Assistant will participate in other, undefined tasks that are
necessary to support the REACH mission in Uganda. This will potentially include
data collection, translation and liaising with local government officials.
Programme Assistant will participate in other, undefined tasks that are
necessary to support the REACH mission in Uganda. This will potentially include
data collection, translation and liaising with local government officials.
Accountability to Communities and Beneficiaries: The staff
member is responsible for ensuring that all relations with the communities we
work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that
communities are adequately consulted and informed about ACTED programme
objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every ACTED
staff member.
member is responsible for ensuring that all relations with the communities we
work are conducted in a respectful and consultative manner. Due attention must be paid to ensuring that
communities are adequately consulted and informed about ACTED programme
objectives, activities, beneficiary selection criteria, and methodologies. This is the responsibility of every ACTED
staff member.
Key Performance Indicators:
·
Effective time management
Effective time management
·
Management of ACTED FLATS process for the REACH
team
Management of ACTED FLATS process for the REACH
team
·
Clear record keeping and storage of documents
Clear record keeping and storage of documents
·
Good work ethic
Good work ethic
·
Ad-hoc tasks assigned by manager
Ad-hoc tasks assigned by manager
Qualifications, Skills and
Experience:
Experience:
·
The applicant should preferably hold a
Bachelor’s Degree from a recognized University
The applicant should preferably hold a
Bachelor’s Degree from a recognized University
·
At least two years of progressively more
responsible experience in humanitarian or development organizations
At least two years of progressively more
responsible experience in humanitarian or development organizations
·
Possess basic skills with the Microsoft Office
Suite
Possess basic skills with the Microsoft Office
Suite
·
Positive attitude and a willingness to learn
Positive attitude and a willingness to learn
·
Excellent communication skills
Excellent communication skills
·
Excellent time management skills
Excellent time management skills
·
Ability to operate in a cross-cultural
environment requiring flexibility;
Ability to operate in a cross-cultural
environment requiring flexibility;
·
Prior knowledge of the region an asset
Prior knowledge of the region an asset
·
Fluency in English required
Fluency in English required
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their updated CVs, cover letters, certified copies of academic documents and
daytime telephone contacts of three professional referees to [email protected].
The subject line should read “REACH Programme Assistant.”
their updated CVs, cover letters, certified copies of academic documents and
daytime telephone contacts of three professional referees to [email protected].
The subject line should read “REACH Programme Assistant.”
NB: Only online
applications will be considered and only shortlisted candidates will be
contacted and Reach Impact Initiatives reserves the right to recruit before the
deadline for receiving applications.
applications will be considered and only shortlisted candidates will be
contacted and Reach Impact Initiatives reserves the right to recruit before the
deadline for receiving applications.
Deadline: 24th
November 2017 by 5:00PM
November 2017 by 5:00PM
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