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Embassy Jobs – Corporate Services Officer (Finance) – British High Commission (BHC)
Job Title: Corporate Services Officer (Finance)
Organization: British High
Commission (BHC)
Commission (BHC)
Duty Station: Kampala,
Uganda
Uganda
Starting Monthly Salary: UGX
4,727,377
4,727,377
About US:
The British High Commission is the diplomatic liaison office that aims
to develop and maintain close bilateral relations with Uganda, in accordance
with British government policies. The British High Commission is responsible
for the political relationship between the UK and Uganda, and we provide advice
and guidance on political and governance issues. BHC provides assistance and
documentary services to British nationals in Uganda. The UK Trade and
Investment Section provides assistance to both British and Ugandan businesses.
to develop and maintain close bilateral relations with Uganda, in accordance
with British government policies. The British High Commission is responsible
for the political relationship between the UK and Uganda, and we provide advice
and guidance on political and governance issues. BHC provides assistance and
documentary services to British nationals in Uganda. The UK Trade and
Investment Section provides assistance to both British and Ugandan businesses.
Job Summary: The Corporate
Services Officer (Finance) will undertake a wide range of budget and financial
management and planning duties in the Corporate Services Team in Kampala. This
will include the monitoring of budgets and forecast, and acting as the first
line for financial support, returns and compliance. They will work closely with
the Corporate Services Manager to deliver a streamlined and efficient finance,
accounts and procurement service in Kampala. All financial work is delivered in
liaison with regional finance managers in the FCO Africa Hub in Pretoria and
Global Transaction Centres in UK and Manilla.
Services Officer (Finance) will undertake a wide range of budget and financial
management and planning duties in the Corporate Services Team in Kampala. This
will include the monitoring of budgets and forecast, and acting as the first
line for financial support, returns and compliance. They will work closely with
the Corporate Services Manager to deliver a streamlined and efficient finance,
accounts and procurement service in Kampala. All financial work is delivered in
liaison with regional finance managers in the FCO Africa Hub in Pretoria and
Global Transaction Centres in UK and Manilla.
Key Duties and Responsibilities:
Financial management and compliance 40%
·
On a monthly basis review the Network Post
Accounts (NPA spreadsheet, cash balance spreadsheet and the published FPCIs and
convene a formal monthly meeting with CSM and post management on spend versus
forecast, financial risk, financial liabilities, budget management, and cash
management and control issues.
On a monthly basis review the Network Post
Accounts (NPA spreadsheet, cash balance spreadsheet and the published FPCIs and
convene a formal monthly meeting with CSM and post management on spend versus
forecast, financial risk, financial liabilities, budget management, and cash
management and control issues.
·
Keep sight of Financial Performance Compliance
Indicators (FPCIs) on a monthly basis and work with other team members and the
hub to ensure they are robust and issues resolved appropriately within agreed
timescales.
Keep sight of Financial Performance Compliance
Indicators (FPCIs) on a monthly basis and work with other team members and the
hub to ensure they are robust and issues resolved appropriately within agreed
timescales.
·
Review the effectiveness of the systems of
financial controls as they relate to cash management, use of imprests,
payments, banking practices, procurement and asset management and inventories
and ensure they are applied consistently and effectively. Recommend and
implement improvements as required.
Review the effectiveness of the systems of
financial controls as they relate to cash management, use of imprests,
payments, banking practices, procurement and asset management and inventories
and ensure they are applied consistently and effectively. Recommend and
implement improvements as required.
·
Support the development and implementation of
policies and standard procedures on debt management, domestic travel
subsistence and perdiems, telephone usage etc to enhance compliance with with
FCO financial regulations.
Support the development and implementation of
policies and standard procedures on debt management, domestic travel
subsistence and perdiems, telephone usage etc to enhance compliance with with
FCO financial regulations.
·
Responsible for implementing agreed
recommendations by Internal Audit, and carrying out annual self audit based on
top ten fraud control issues identified by IAD globally. Support the completion
of the Annual Certificate of Compliance and Assurance (ACCA).
Responsible for implementing agreed
recommendations by Internal Audit, and carrying out annual self audit based on
top ten fraud control issues identified by IAD globally. Support the completion
of the Annual Certificate of Compliance and Assurance (ACCA).
·Manages the
day-to-day running of the Accounts Office ensuring that they deliver an
efficient and effective accounting service to BHC. Provide cover to the
Accountant as necessary.
day-to-day running of the Accounts Office ensuring that they deliver an
efficient and effective accounting service to BHC. Provide cover to the
Accountant as necessary.
·
Responsible for completing annual and quarterly
financial returns, and carrying out financial analyses and reviews to support
management decisions.
Responsible for completing annual and quarterly
financial returns, and carrying out financial analyses and reviews to support
management decisions.
·
Continuously review financial and procurement
processes and recommend improvements to eliminate duplication, bureaucracy and
enhance customer service.
Continuously review financial and procurement
processes and recommend improvements to eliminate duplication, bureaucracy and
enhance customer service.
Budget Management 40%
·
Work in liaison with the CSM and budget holders
support the development of the Medium Term Financial Plan (MTFP) annually.
Work in liaison with the CSM and budget holders
support the development of the Medium Term Financial Plan (MTFP) annually.
·
Work with budget holders to allocate funding at
the start of the year and to ensure expenditure forecasts are as accurate as
possible across budget codes.
Work with budget holders to allocate funding at
the start of the year and to ensure expenditure forecasts are as accurate as
possible across budget codes.
·
Promote forecasts and amendable budgets to the
hub using Hyperion in accordance with published timetables. Ensure that the
correct OBIEE reports are being used throughout post for effective budget
monitoring.
Promote forecasts and amendable budgets to the
hub using Hyperion in accordance with published timetables. Ensure that the
correct OBIEE reports are being used throughout post for effective budget
monitoring.
·
Support budget holders to develop accurate
expenditure forecasts budgets and forecasts, and track expenditure. Flag any material over/underspend to post
management as soon as it becomes apparent so that mitigating actions can be
taken.
Support budget holders to develop accurate
expenditure forecasts budgets and forecasts, and track expenditure. Flag any material over/underspend to post
management as soon as it becomes apparent so that mitigating actions can be
taken.
·
Ensure any FCO credit credit/procurement card
expenditure is accounted for/reconciled by staff within the statement cycle and
that any expenditure is agreed between the card holder and budget holder prior
to spend being incurred.
Ensure any FCO credit credit/procurement card
expenditure is accounted for/reconciled by staff within the statement cycle and
that any expenditure is agreed between the card holder and budget holder prior
to spend being incurred.
·
Ensure that all expenditure is correctly and
fully coded to the budget and foreign policy priority codes at the time of
approval, and all PAG expenditures are accurately charged to the PAG.
Ensure that all expenditure is correctly and
fully coded to the budget and foreign policy priority codes at the time of
approval, and all PAG expenditures are accurately charged to the PAG.
Procurement Support: 20%
·
Line manage the Procurement Officer and support
with tendering contracts and purchase to pay procedures to ensure compliance
with FCO policies, to identify efficiencies, and to ensure we secure excellent
value for money at all times.
Line manage the Procurement Officer and support
with tendering contracts and purchase to pay procedures to ensure compliance
with FCO policies, to identify efficiencies, and to ensure we secure excellent
value for money at all times.
·
Support budget holders with procurement planning
to ensure accuracy of forecasts.
Support budget holders with procurement planning
to ensure accuracy of forecasts.
·
Provide cover to the Procurement Officer as
necessary
Provide cover to the Procurement Officer as
necessary
Qualifications, Skills and
Experience:
Experience:
·
The applicant for the British High Commission
BHC job opportunity must hold a University or technical college degree in
Accounting, Finance, Business Administration and completion or part completion
of professional accountancy training such as ACCA, CPA, ICPAU etc.
The applicant for the British High Commission
BHC job opportunity must hold a University or technical college degree in
Accounting, Finance, Business Administration and completion or part completion
of professional accountancy training such as ACCA, CPA, ICPAU etc.
·
At least three years professional working
experience with a focus on finance and accounting.
At least three years professional working
experience with a focus on finance and accounting.
·
Professional experience in the use of Microsoft
Office especially Excel, and a commercial accounting system such as ORACLE.
Professional experience in the use of Microsoft
Office especially Excel, and a commercial accounting system such as ORACLE.
·
Evidence of strong organisational and time
management skills, with excellent attention to detail.
Evidence of strong organisational and time
management skills, with excellent attention to detail.
·
Evidence of strong interpersonal and
communication skills.
Evidence of strong interpersonal and
communication skills.
·
Personal Competencies: Making
Effective Decisions, Building Capability for All, Managing a Quality Service,
Delivering at Pace
Personal Competencies: Making
Effective Decisions, Building Capability for All, Managing a Quality Service,
Delivering at Pace
How to Apply:
All suitably qualified and interested candidates who wish to join the
British High Commission in the aforementioned capacity should apply by clicking
on the link below.
British High Commission in the aforementioned capacity should apply by clicking
on the link below.
Deadline: 29th November 2017
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