Earn 137m Annually as Project Management Specialist – Decentralized HIV/AIDS – United States Embassy, US Mission in Uganda

Organisation: United States
Embassy, US Mission in Uganda
Duty Station:  USAID, Health & HIV/AIDS Office, Kampala,
Salary Grade: FSN-11 (Ugshs
137,483,245 – UGX 202,072,484 inclusive of allowances).
Vacancy Number: 617-18-00002
Reports to: USAID HSS Deputy
Team Leader
About US Embassy:
Welcome to the United States Embassy in Kampala, Uganda.  The United States has enjoyed diplomatic
relations with Uganda for over 30 years. 
Ambassador Deborah R. Malac currently heads the U.S Mission to
Uganda.  The Mission is composed of
several offices and organizations all working under the auspices of the Embassy
and at the direction of the Ambassador.
Among the offices operating under the U.S Mission to Uganda are:
United States Agency for International
Development (USAID)
Centers for Disease Control
Peace Corps
Job Summary: The Project
Management Specialist – Decentralized HIV/AIDS (Specialist) serves as a Senior
Officer of the Health Systems Strengthening (HSS) team within USAID/Uganda’s
Health and HIV/AIDS team. The HSS team consists of one U.S. Direct Hire (USDH),
two Third-Country Nationals (TCNs), and six Foreign Service Nationals (FSN),
five of which are technical staff. The HSS team is part of the Health and
HIV/AIDS Office (OHH), which also encompasses the Family Health Unit, the
HIV/AIDS Unit, and the Malaria and Emerging Pandemic Threats Unit, along with a
Strategic Information Support Unit. The Specialist will work closely with these
units on cross-cutting issues and projects such as developing health systems,
strengthening laboratories, integrated service delivery, and private sector
initiatives. The OHH is headed by a U.S. Foreign Service Officer who reports
directly to the Mission Director. The OHH manages a budget of over US $230
million as of fiscal year 2017 (FY17), of which the HSS team has a significant
portfolio. The Specialist provides primary support to the HSS Team Leader and
the Deputy Team Leader in strategic leadership that is focused on guiding
technical decisions, as well as project design and management for this
cross-cutting portfolio. The position holder will work in close collaboration
with the other teams including the family health, malaria and HIV teams both
with technical officers and other senior managers in the health office. This
position ensures that the Mission has the necessary strategic, technical, and
management expertise to handle and successfully implement HSS and other
HIV/health programs and activities in USAID/Uganda’s portfolio.
Key Duties and Responsibilities:
Strategic and Technical Guidance (40%): Work collaboratively
with HSS, HIV/AIDS, family health and malaria management team
Maintain solid, comprehensive understanding of
USAID/Uganda’s comprehensive response to HSS, HIV/AIDS, Malaria and health.
Provide leadership in promoting sound health
systems thinking and approaches for decentralized activities funded by USAID.
Steer  in
providing technical expertise in leadership and governance, in decentralized
health settings.
Support in planning and review of the HSS
portfolio; refocusing, as needed, based on current and future priorities.
Facilitate efficient integration across USAID’s
HSS and Health/HIV portfolio, and ensure alignment to the Mission at large and
the USG Country PEPFAR portfolio.
Support and facilitate technical staff to identify
and employ technical resources in their day to day management.
Facilitate and strengthen USAID’s collaborative
contribution to the USG PEPFAR and national planning process through the PEPFAR
Uganda inter-agency technical working groups
Coordinate with USAID partners engaged in
health, HIV/AIDS and HSS especially among the Donor and Community relations to
ensure that activities are effectively integrated with other national
Identify opportunities and build meaningful
platforms for integration within the overall Health and HIV/AIDS portfolio and
across the Education, Youth and Young Child Office, the Democracy rights and
governance office, and the Economic growth office. Actively participate in and
contribute to Mission and team meetings as directed.
Facilitate implementation of evaluations of
program activities in coordination with M&E Advisor and HSS management
Technical and Project Management (40%): The Specialist will
ensure that s/he stays current with the HIV/AIDS response in Uganda, including
new directions and trends, as well as issues related to Health systems
strengthening, and overall health portfolio. In doing so, the Specialist is
responsible for:
Serve in the role of Agreement Officers’
Representative (AOR) or alternate AOR, to manage specific activities/projects
under the health systems or overall Health and HIV/AIDS portfolio.
Providing substantial input, based on technical
and managerial experience, into the planning, design and oversight of USAID
HIV/AIDS activities at national, regional, district, sub-district and community
levels; planning and reporting process include but are not limited to PEPFAR
Country Operational Plan, Mission Operational Plan and Malaria Operational
Provide leadership on decentralized service
delivery including the regional approach to health service delivery and
referral systems to ensure hub and spoke approach;
Providing planning expertise in delineating
program focus and developing program orientation for decentralized service
delivery in the public and private sectors.
Provide technical advice during USG discussions
on improving decentralized service delivery programs.
Tasked with providing strategic direction and
technical oversight to key USAID governmental and non-governmental partners to
ensure that they develop strategies, work plans and targets that are aligned
with USAID goals and objectives. He/she is responsible for undertaking sound
project management and will serve as a role model for other HIV/AIDS staff.
Ensuring technical and programmatic synergy
within USAID/Uganda supported HIV/AIDS activities and between those of
government and other development partners by facilitating exchange of technical
information and identifying and fostering opportunities for partnership on
technical and programmatic activities, particularly those related to care and
Participate as a senior USAID/Uganda
representative in national level technical, programmatic and policy meetings
and consultations related to HSS and HIV/AIDS with other donors, government
officials and implementing partners.
Representing USAID on the PEPFAR Country team
and technical working groups      within
Management and Supportive Supervision (20%): A key role of the
Specialist position will be to provide day to day management including
supervision of staff, within the HSS team.
Coaching/Support Supervision:
Supervise two – three technical; develop work
objectives, professional development and training plans, complete ad hoc and
annual performance reviews.
Coach and mentor team members, as needed, in
effective project and financial management; support the Team Leader and/or
Deputy Team Leader to develop an orientation and training program for staff who
have not yet received AOR training or need a refresher;
Develop and oversee project planning and
monitoring schedule including workplans, quarterly and annual reports, meetings
with AORs for decentralized and health systems projects, and participate in
integrated field visits.
Undertake quarterly integrated field support
supervision and monitoring (including site improvement through monitoring-SIMS)
with technical and other Mission staff.
Financial Management:
Support the monitoring and implementation of
annual HHO budget;
As A/COR, work in collaboration with the OHH
Financial Analyst to ensure that activity
or project budgets are up to date; reprogramming
is completed; budgetary changes are approved; ensure working group members are
informed of minimum and maximum budget expectations for COP, MOP, OP planning
related to activities managed by the Specialist; coordination with other teams
for projects with multiple funding sources;
Provide technical support to HSS and HIV/AIDS
team members in reviewing, understanding and responding to quarterly accruals
and pipeline analysis.
Planning and Reporting: Provide technical support and
oversight during the planning and reporting for Country Operating Plan (COP),
Malaria Operational Plan (MOP) and Operational Plan (OP), to ensure timely and
complete reports

Qualifications, Skills and Experience:
NOTE:  All applicants must address each selection
criterion detailed below with specific and comprehensive information supporting
each item.
The ideal candidate for the United States US
Embassy Project Management Specialist – Decentralized HIV/AIDS career
opportunity should possess a Master’s Degree in field relevant to development
assistance such as social sciences, social work, public health, organizational
development, public or business administration, international development, law
or medicine or related degree strongly required.
At least five to eight years’ experience of
progressive responsibility, with professional experience in the field of
development with experience of working with decentralized systems within
Sub-Saharan Africa.
Five or more years’ experience in development
assistance, or related work for USAID, other donor agencies, host government
organizations or private sector institutions.
Significant exposure and experience in
supporting a comprehensive approach to HSS,
HIV/AIDS and health programs is required,
including strategic planning, monitoring and reporting in the areas of systems
strengthening including governance, HRH, community systems, decentralization
and service delivery.
Sound knowledge and competencies in HSS concepts
especially in relation to human resources for health, leadership and
governance, health financing, supply chain management systems, and strategic
Thorough knowledge of the concepts, principles,
techniques and practices of the multi-sectoral response to HIV/AIDS and health
Thorough knowledge of Uganda’s economic,
political, social and cultural characteristics and the history of development
assistance, in particular the response to HIV/AIDS in Uganda, including current
trends and directions.
Thorough knowledge of Uganda’s development
prospects, priorities and HIV/AIDS resources.
Management and supervisory experience.
Solid understanding of USAID’s business
processes for acquisition and assistance including planning, formation and
administration; Solid understanding of how to manage USAID’s procurement and
assistance instruments; Solid understanding of how USAID partners do business.
Multitask and exercise sound judgment and
decision-making in a very fast paced, dynamic environment.
Independently and effectively plan, organize and
manage and evaluate important, responsible and complex projects for individual
and team work.
Train, orient and provide supportive supervision
in USAID project and financial management and selected HSS technical areas to
team members.
Obtain, analyze and evaluate a variety of data
and to organize and present      it in
meaningful terms to others; Excellent analytical
skills to review and provide substantive feedback on documents including
concept papers, program descriptions/scopes of work, annual submissions for
COPs and Ops, oral and written feedback to implementing partners, other
technical and programmatic documents.
Draft factual and interpretive reports covering
complex subject-matter.
Provide information and advice with detachment
and objectivity.
Liaise with other members of the HSS, Health and
HIV/AIDS OHH team to ensure planning and monitoring is coordinated and
Coordination with other Mission departments
including program office, Office of Acquisition and Assistance and Finance to
ensure HIV/AIDS team members are oriented and trained in USAID policies,
procedures and activities i.e. procurement, portfolio and pipeline reviews
Establish and maintain positive working
relationships with a variety of stakeholders including senior level Government
colleagues, senior level managers and technical staff of development partners,
U.S.G. Chiefs of Party and project staff, senior level representatives and
influential people from civil society, the private sector and other
stakeholders in order to represent and defend USAID development policies and
programs and to explain and interpret host-country attitudes, priorities, and
concerns to senior USAID officials.
Excellent communication skills – oral and
written – pertinent to all elements of work.
Excellent interpersonal skills, including
diplomacy and tact, to deal effectively with senior officials from all levels,
managing divergent points of view, setting forth new ideas, etc.
Word processing.
High degree of computer proficiency in Microsoft
Word and Excel.
How to Apply:
All qualified candidates should submit the following;
A signed AID-302-3 Offeror Information for
Personal Services Contracts, Download Here
Cover letter clearly indicating the position for
which you are applying and describing how you meet the minimum requirements
Updated Curriculum Vitae/Resume
Copies of Academic Transcripts
Names, contact numbers, and e-mail addresses of
three (3) professional references. At least one of the references must be a
prior or current direct supervisor.
U.S. citizen, Resident Aliens and other nations
(resident in Uganda) must attach a copy of a valid work permit.
Send them to: KampalaHR@state.gov in standard file types such as
Microsoft Word (.doc) or Adobe Acrobat (.pdf). All should be in one document
which should not exceed 10MB.
Deadline: 17th
November 2017
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