Base Manager NGO Admin Jobs – Samaritan’s Purse

Job Title:       Base Manager
Organisation: Samaritan’s
Purse
Duty Station: Kampala, Uganda
Reports to: Senior
Operations Manager
About Us:
Samaritan’s Purse is an international Christian relief and development
organization meeting the critical needs of victims of war, poverty, natural
disaster, famine and disease with the aim of sharing God’s love.
Job Summary: The Base
Manager will be tasked with maintaining the smooth functioning of Kampala Base.
The person will oversee tenancy agreements, provision of staff lunch, guest
house, office management, security of the premise, all guests coming to SP
Uganda and coordinates spiritual care for staff.
Key Duties and Responsibilities:
Office and Staff Housing
·        
Ensure
every room and office has adequate furniture and working appliances.
·        
Ensure
employee contact list is maintained for use by staff and visitors.
·        
Ensure
the office generator is well maintained and is functioning at all time.
·        
Ensure
city power for office, international field staff and guest houses are
fully charged on regular basis.
·        
Ensure
utility bills for office, international field staff and guest houses are paid
on time.
·        
Manage
distribution of pre-paid phone credits for pre-approved staff.
SP Uganda Visitors
·        
Tasked
with the preparation of visitors’ / guests’ orientation package.
·        
Ensure
that all guests have necessary orientation and contact information.
·        
Ensure
that all guests (new staff, visitors) are picked up and dropped off from the
airport.
·        
Arrange
means of transport for visitors and guests to the country office daily until
they leave.
·        
Ensure
that all guests have comfortable accommodation during their stay with SP
Uganda.
·        
Keep
a clear record on the use of the guest house (who, purpose and how
long).
·        
Prepare
and keep enough visitors card at the gate with the security staff at all times.
Staff Spiritual Care
·        
Work
closely with staff care team to select themes and prepare devotion schedules.
·        
Ensure
the spiritual wellbeing of all staff and guests at the base.
·        
In
charge of organizing annual spiritual retreats and conferences.
·        
Actively
facilitate social events for Kampala base, if need be.
·        
Facilitate
and encourage Bible studies as appropriate.
·        
Encourage
reading and prayers with the purpose of spiritual growth.
Asset Management
·        
Assist
with asset tracking at the base is well maintained and is up-to-date all the
time.
·        
Handle
asset transfers and receiving properly.
·        
Responsible
for the custodial responsibility of all the assets stored at the office
and guest house.
Staff-Management
·        
Receive
and review weekly work plans for direct reports.
·        
Carry
out periodical performance review or appraisal exercises.
·        
Prepare
job descriptions for staff managed and provide daily guidance and
leadership.
·        
Supervise
work through proper pre-planning and scheduling and review and approval.
·        
Assist
the senior operations manager to identify capacity building opportunities for
staff.
Budgeting
·        
Support
the Senior Operations Manager to compile annual base budget.
·        
Properly
manage the Kampala base budget.
Residences Office and Management
·        
Keep
reliable record to track all lease agreements and payments as well as lease
notices.
·        
Supervising
the cleanliness, tidiness of the guesthouse and office premises.
Others
·        
Maintain
a Christian witness to the communities we serve, visitors and vendors.
·        
With
a generous and serving spirit perform all other tasks and responsibilities
assigned to him/her.



Qualifications, Skills and
Experience:
·        
The applicant for the Samaritan’s Purse Base
Manager job placement should hold a Bachelor’s Degree in either Office and
Information Management, Human Resources Management or any other related field.
Possession of a Masters level of education is strongly preferred.
·        
At least five (5) years related work experience
in Management of a busy office in an NGO setting.
·        
Good team player
·        
Excellent planning, coordination,
prioritization, time management and analytical skills with ability to make
independent judgment and decision, strong negotiation, communication, and
relationship management skills.
·        
S/he should be flexible and adoptive, practical,
proactive and quick in his/her response with excellent reasoning skills, have
the ability to coordinate activities with immediate supervisor, Area
Coordinators and Subordinates and able to build and maintain positive working
relationships.
·        
Be dynamic, personable
·        
Knowledge of computer systems and its
applications such as Word, Excel and Outlook.
·        
All applicants must be strong Christians and
agree with and uphold the values and objectives of the organization to be
considered for these positions.
How to Apply:
All suitably qualified and interested candidates should send an updated
CV, covering letter and relevant documentation via email to HR:
Ugandahr@samaritan.org or hand deliver to Samaritan’s Purse offices, Plot 11
Luthuli drive, Bugolobi. Kampala. Uganda
Deadline: 30th November, 2017
For more of the latest jobs, please visit http://www.theugandanjobline.com or
find us on our facebook page https://www.facebook.com/UgandanJobline




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