Associate Fleet Officer USAID Project Job Opportunities – Elizabeth Glaser Pediatric AIDS Foundation (EGPAF)

Job Title:        Associate Fleet Officer
Organization: Elizabeth
Glaser Pediatric AIDS Foundation (EGPAF)
Project Name: USAID Regional
Health Integration to Enhance Health Services in the South West Uganda Project
Duty Station: Mbarara,
Reports to: Logistics &
Supply Chain Advisor
About US:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) seeks to end pediatric
HIV/AIDS through research, advocacy, and prevention and treatment programs. We
are a global leader in the fight against pediatric HIV and AIDS, working in 15
countries and at 7,000 sites around the world to prevent the transmission of
HIV to children, and to help those already infected. Today, because of the
highly successful work of the Foundation and its partners over the last 25
years, pediatric AIDS has been virtually eliminated in the United States and
new infections in children have declined by 58% worldwide. EGPAF Uganda Country
program is currently implementing a number of projects in partnership with
various donors.
About USAID RHITES Project:
The Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) implements the
USAID Regional Health Integration to Enhance Health Services in the South West
Uganda Project (RHITES) whose aim is to increase the availability,
accessibility and quality of integrated health services including HIV and TB
prevention, care and treatment; maternal, neonatal and child health services;
family planning; nutrition assessment, counseling support; malaria prevention
and treatment and other primary care services. The project is implemented in 15
districts in the South-West Uganda.
Job Summary: The Associate
Fleet Officer will assist the Fleet Officer in the daily management of the
EGPAF fleet, supervise Sample Transporters (STs) and Back-up Riders and manage
all records related with motorcycles. Open and maintain files for insurance,
and other transport related service providers.
Key Duties and Responsibilities:
Fleet Management; Work closely with
the Fleet Officer to ensure all motorcycles are maintained and serviced in a
proactive and timely manner, ensure washing & general cleaning of
motorcycles on a regular basis, report any faults/ breakdowns & accidents
immediately to the Fleet Officer and follow up immediate repairs to be done,
ensure that motorcycles are checked on a daily basis and all major or minor
issues are reported and addressed immediately, ensure a periodic maintenance
schedule for all motorcycles is in place and strictly adhered to, ensure that
all motorcycles have log sheets, required accessories, riding gear etc., ensure
that all STs have Back-up Riders at all times, assist the STs process Back-up
Rider payments, ensure that the respective local petrol stations have contracts
for servicing the respective district motorcycles and have their services and
oil supplied paid for; supervise the contracted mechanic and ensure that only
genuine spare parts are fixed in that motorcycles, ensure that monthly ST’s
meeting are held.
Records Management: Ensure STs
comply with the Foundations’ policies; supervise daily sample transportation
and delivery of results from and to the facilities, ensure that the sample
routing plan is followed and any deviations are approved accordingly, ensure
accurate logging of trips, fuel fill-ups, date, month and mileage readings are
recorded accurately by all Riders, make sure that repair request forms are
filled by the STs for submission to the Fleet Officer for review, prepare
monthly motorcycle mileages, maintenance costs, operating costs and consumption
reports by every 10th of the month and ensure proper documentation and filing
for all motorcycle related documents.
People Management: Ensure that STs
prepare timesheets on time for submission to the Fleet Officer for review,
carry out mid and annual performance evaluations for the STs, ensure that any
HR matters reported or observed are reported and addressed in a timely manner
to the Fleet Officer and any other tasks assigned by the Supervisor.

Qualifications, Skills and
The applicant for the USAID Project Associate
Fleet Officer job opportunity should hold an A-level qualification with an ordinary
diploma in fleet & logistics management or any other related field.
Qualifications in motor mechanics certificate
part 1 & 2 will be an added advantage.
At least three to five years of experience in
fleet & logistics management with preferably an international non-profit
Knowledge in basic motor vehicle &
motorcycle mechanics will be desirable.
Ability to use MS Word and MS Excel comfortably
and experience in supervising staff will be essential
How to Apply:
All suitably qualified and interested candidates are encouraged to send
their applications to this address;
The Senior Human Resources Manager, Elizabeth Glaser Pediatric AIDS
Foundation (EGPAF), Plot 15 Kitante Close, P.O. Box 21127, Kampala, Uganda
E-mail to:
Deadline: 8th December 2017
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